The Top 10 Things To Look For When Approving CMU Business Credit Card Reconciliation Forms
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Financial Services and Reporting In an effort to assist supervisors in quickly reviewing and approving CMU Business Credit Card Reconciliation Forms, we have compiled a list of the top ten things to review: |
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| 1 | All transactions listed on the JPMorgan Chase Credit Card statement are legitimate business purchases. |
| 2 | Verify that purchases made using the CMU Business Credit Card are allowable. Purchases that are not allowed will be deducted from cardholder's paycheck. |
| 3 | There are original itemized receipts for all business expenses except for per diem meals for the current statement period. |
| 4 | Section A - Contact is filled in with Cardholder information. |
| 5 | A narrative is included to describe all travel expenses. |
| 6 | All travel expenses are reported in Section B - Daily Travel Expenses including dates and times of travel. |
| 7 | Supplies and equipment costing over $500 are recorded in Section D - Expenditures. |
| 8 | All Entertainment and Hosting activities are listed in Section D - Expenditures. Additional information for these expenses needs to be recorded on the Entertainment/Hosting Activities Supplemental Attachment or on a separate sheet of paper. |
| 9 | The cardholder and their supervisor or someone administratively senior have reviewed the Reconciliation Form and signed in Section F - Approval. |
| 10 | If a reimbursement claim is present, Section G - Financial is filled out correctly with Cost Centers, Internal Order Numbers, GLs, Amounts and Descriptions. |
If you have any questions regarding the procedures listed above, please contact Chris Zalud at x3525.