Online Forms for ResLife hires, changes and terminations are accessed through Centrallink.
Vacant Position & Half Sheets
The first step in hiring a student is posting the vacant position in your department. Complete a Vacant Position Form (below) and submit it to Student Employment Services, Bovee UC 206.
After an employee is hired an Application Assignment (Half Sheet, instructions below) must be completed. The half sheet is available in Student Employment, Bovee UC206. The student completes the top section and class schedule portion of the form. Managers/Student Managers are required to complete the bottom section. The top copy (the "floppy copy") of the half sheet must be sent to Student Employment Services before the student begins work. The bottom copy (cardstock) is retained in the student’s file within your department.
Refer to the Employee Task List (below) for completion of all half sheets. On the half sheet, "job code" and "level" utilize the task list. It is important to use the appropriate codes and levels for each position. If a wage is unknown, view the Student Wages & Pay link for further information.Vacant Position Form (Word)Half Sheet InstructionsRes/Aux Employee Task List
(Excel)Student Wages & Pay
Wage Adjustment & Change Request Form
Wage Adjustments (promotions or demotions) can be completed for a student by putting the new wage on the Wage Adjustment form. Wage adjustments should comply with departmental scales and not exceed 8% per year. If a student is promoted, the wage adjustment may exceed 8%. To view employee rates and raises, refer to the Student Wages & Pay link.
A manager can use the Change Request form if a wage was entered incorrectly and must be changed. Forms must be dropped off at the Student Employment Office, Bovee 206.
Students wishing to change a permanent home address for W-2 purposes may do so on the portal.
Wage Adjustment Form (Word)
Change Request Form (Word)
Student Wages & Pay
If a student resigns, graduates or is terminated for any reason, a Termination form must be completed. A copy of the form should be made for the student’s file in the department office. It is vital to indicate a resignation or a termination.
If the student can be rehired, check the rehire box. Campus Dining students terminated as non-rehireable cannot work in Campus Dining while enrolled, but can apply for other employment opportunities.
Please verify the employment dates by referring to the student's half sheets. Enter the beginning payroll date for the first day of hire, and enter the ending payroll date for terminated. This keeps the student employment file accurate. Remember, additional comments are always appreciated.
For questions regarding correct employment dates, please check the Pay Schedule.
Termination Form (Word)