Financial Services and Reporting
In an effort to assist supervisors in quickly reviewing and approving CMU Business Credit Card Reconciliation Forms, we have compiled a list of the top ten things to review:
All transactions listed on the JPMorgan Chase Credit Card statement are legitimate business purchases.
Verify that purchases made using the CMU Business Credit Card are allowable. Purchases that are not allowed will be deducted from cardholder's paycheck.
There are original itemized receipts for all business expenses except for per diem meals for the current statement period.
Section A - Contact is filled in with Cardholder information.
A narrative is included to describe all travel expenses.
All travel expenses are reported in Section B - Daily Travel Expenses including dates and times of travel.
Supplies and equipment costing over $500 are recorded in Section D - Expenditures.
All Entertainment and Hosting activities are listed in Section D - Expenditures. Additional information for these expenses needs to be recorded on the Entertainment/Hosting Activities Supplemental Attachment or on a separate sheet of paper.
The cardholder and their supervisor or someone administratively senior have reviewed the Reconciliation Form and signed in Section F - Approval.
If a reimbursement claim is present, Section G - Financial is filled out correctly with Cost Centers, Internal Order Numbers, GLs, Amounts and Descriptions.
If you have any questions regarding the procedures listed above, please contact Chris Zalud at x3525.