Administrative Policies, Procedures and Guidelines
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Welcome to the Administrative Policies Manual. This Manual is in its infancy. The goal is to compile in one place all administrative policies, procedures, and guidelines that have general applicability throughout the University. As new policies are written and existing policies are revised, they will be added to this Manual.

If you are a University employee who is writing or revising a policy, procedure, or guideline, please consult the policy statement at 2-1 of this Manual: Authority to Establish Policies, Procedures or Guidelines. That policy outlines the formatting and the process for approval of policies, procedures and guidelines. There is a link in that policy to the forms you are encouraged to use. The forms are also directly available from the General Counsel Web page.

We emphasize that this Manual is in the stage of development. It does not, at this time, have all the policies, procedures and guidelines that are in effect in the University. Also, policies adopted by the Board of Trustees are contained in a separate Manual at https://www.cmich.edu/about/leadership/bot/about/Pages/policy_manual.aspx
 

Manual of Administrative Policies
​Table of Contents
(all links below are to PDF files)
[view Index]

Chapter 1
Powers and Authority of the Board of Trustees
Chapter 2
Presidential and Administrative Authority and Organization
Authority to Establish Policies, Procedures or Guidelines
Chain of Command in Absence of President
Chapter 3
University-Wide Policies
Consensual Relationships
Workplace Violence
Guidelines for Handling Injuries on Campus
Fraud and Fraudulent Activities
Weapons Policy
Affirmative Action Protocol
Procedures for Granting Contracting Authority
Contract Review Process
Conflict of Interest Guidelines
Advocacy Policy
3-11
Deleted
Computer Disposal Policy
Solicitation and Fundraising Policy
Social Security Number Privacy
Supplemental Assignments
Accommodation of Religious Obligations
Alcohol Use Guidelines
Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions
Business Expense Policy
Freedom of Information Policy
Lock & Key Policy
Sign Language Interpreter Policy

Digital Communication

 3-24

Deleted

Drug-Free Workplace
Drug-Free Schools and Communities Act Amendments of 1989
Smoke-free Policy
Academic Freedom
Research Integrity and Misconduct
Data Stewardship
Responsible Use of Computing
Business Relationships 
SAP Security - Authority, Rights & Responsibilities
​Managing Conflicts of Interest in Public Health Services Funded Research Projects
Chapter 4
Employment: Faculty and Staff
Serious and Catastrophic Leave (SCL) Bank
Criminal History Checks
Family and Medical Leave
Retiree Status
Military Leave – Long-Term
Listservs and Announcements for Faculty And Staff
Staff Hiring Process
Performance Reviews
Tuition Benefit Plan
Search Firms, Use of
Overtime/Compensatory Time
Independent Contractors
Senior Officer Search and Selection Procedures/Guidelines
CMU's Responsibility for Immigration Expenses
Moving Expense
Nepotism/Family Employment
Fixed-Term Faculty
Continuation of Health Insurance - COBRA (Consolidated Omnibus Budget Reconciliation Act) of 1985
Continuation of Insurance Benefits - Unpaid Leave of Absence
Employment Eligibility Verification (I-9 Form)
Compensation Philosophy
Additional Compensation
Survivor Benefits
Work Accomodation Process
Cell Phone Allowance Policy
Endowed Chair/Professor Search Procedure
Release Time For Employee Volunteer Activities
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​Joint Appointments
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​Dual Career Policy
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​Alternative Work Schedules
Chapter 5
Academic Structure, Programs and Regulations
Facilities and Administrative Costs: Collection and Distribution
Pre-Professional Advisers
   5-3
Copyright Compliance
Human Subject Research
5-5​
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​Boat Safety
Chapter 6
Financial and Insurance Arrangements; Fees, Fines and Penalties
Fees, Establishment, Deletion, Changes

Accepting Credit Card Payments

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​Identity Theft Red Flags

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​Invoicing for Fixed Price Contracts
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Payments to Research Participants​
Chapter 7
Students, Scholarships and Financial Aid
University Graduate Out-of-State Tuition Merit Award Program
Out-of State Tuition Award Program for Graduate Students from Neighboring Regions
Issuance of Student Email Accounts Policy
Resident Status Policy
International Programs
Chalking Policy
Listservs and Announcements for Students
Tuition Rate for International Student Cohorts
7-9​
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​Criminal Background Checks for Students
Chapter 8
Parking, Traffic and Pedestrian Control
Chapter 9
University Facilities, Buildings, Housing and Grounds
Real Estate: Purchase, Sale and/or Donation

Capital Project Approval

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​Solid Waste Management
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​Green Cleaning
Chapter 10
Development Fund, Alumni Association and Gift Policies
Chapter 11
Charter Schools
Chapter 12
HIPAA
HIPAA:  Organization for Compliance
HIPAA:  Hybrid Entity Defined
HIPAA: Notice of Privacy Practices
HIPAA: Client Complaints Related to Protected Health Information and Reports of Breach of Privacy and Security of PHI
HIPAA: Investigation of Complaints & Reports of Breach of Privacy and Security of Phi; Sanctions for Breach of Privacy and Security of PHI
HIPAA: Use and Disclosure of Protected Health Information
HIPAA: Contingency Plans for Electronic Protected Health Information
HIPAA: Workforce Security and Information Access Management
HIPAA: Workstation and Personal Security Policy
HIPAA: Protected Health Information Network Policy
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HIPAA: Individual Rights​
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​HIPAA: Psychotherapy Notes
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​HIPAA: Safeguards
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HIPAA: Using or Accessing Protected Health Information Outside the Office​
Chapter 13
Miscellaneous
Tailgating
CMU Printing Policy
Service Animal Policy
Information Technology Purchases In Excess of $25,000

Animals on Campus

Animal Handler Occupational Health And Safety Program

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Updated 3-15-13

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Other policies coming soon.

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