When taking mail to the Post Office, processing mail through the CMU Printing Services, or processing mail through other means (including third party processors), you MUST provide two copies of the Postage Statement - Nonprofit Standard Mail form (PS Form 3602-N) to the Post Office.
One copy of the form is retained by the Post Office and the other copy is sent to Accounting Services. Accounting Services uses this form to ensure proper billing of the postage charges to the appropriate cost center. The Post Office may return mailings that do not have two copies of the form, thus delaying the mailing of your items.
Please be sure to note the cost center and general ledger account number to be charged in the upper right hand box entitled "Name & Address of Individual or Organization for Which Mailing is Prepared." You may also include a work order or job number in this box for your reference.
A copy of the Postage Statement form can be downloaded from
Please contact Tricia Cotter in Accounting Services at x 7360 or at
firstname.lastname@example.org to ensure that there is adequate postage on CMU's postage meter before processing a large mailing which would have postage cost of over $2,500 or 5,000 pieces.