Policies, Procedures and Guidelines Index
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Index (all index entry links are to PDF files) 

Table of Contents

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z 
​​
Chapter​
​Page
Absence of President
2
Academic Advisers
5
Academic Freedom
3
Accepting Credit Card Payments
6
Access
12
​Accessing Protected Health Information
​12
Accomodation
4
​Accommodation of Religious Obligations
​3
​Acquisition of Animals
​13
​Additional Compensation
​4
​Advisers - Pre-Professional
​5
Adjustment to a job
4
Adverse Conditions
3

 3-18 

Advocacy Policy
3

  3-10

Affirmative Action Protocol
3

 3-6 

Agreement Review
3

 3-8 

Agreements
3
Alcohol Abuse
3

 3-26 

Alcohol Distribution
3
​Alcohol Use at Biological Station
​3
3-17
Alcohol Use at On-Campus Events
3
Alcohol Use Guidelines
3

 3-17 

Alcohol Beverages Permitted at CMU Locations
3
Allowance for cell phones
4
​Alternative Work schedules
​4
4-30
Amplified Sound
3
Animal Handler Occupatonal Health and Safety Program 
13
Animal Service
13
Animals 
13
Animals On Campus
13
Announcements
3

 3-23  

Announcements
4

 4-6

Announcements
7
Assignments, Additional or Supplemental
3
Assistance
3
Assistance
3
Authority to Establish Policies, Procedures or Guidelines
2
Authority to Sign Contracts
3

 3-7

​Background Checks-Students
​7
7-9
Benefits Continuation
4
Benefits-Retiree
4

4-4 

Benefits-Survivor
4
Beverage Alcohol Marketing
3

 3-17 

​Boat Safety
​5
5-5
Bonus
4

 4-22 

Breach of Computer Security
3

 

 3-30  

Business Expense Policy
3

 3-19 

Business Relationships
3

 3-32 

CMU Printing Policy
13

 13-2 

CMU's Responsibility for Immigration Expenses
4

 

COBRA
4
COBRA
4
Capital Project Approval
9

 9-2 

Capital Project Document Review
9

 9-2 

Catastrophic Leave
4

 4-1 

Cell Phone Allowance
4

 4-25 

Chain of Command
2
Chain of Command in Absence of President
2
Chalking Policy
7

7-6 

Change of Residency
7

 

7-4 

Changing Fees
6

6-1 

Charges to Students
6

 6-1 

Chemicals
3

 3-5 

Cleaning - Green
9

 9-4​ 

​Clinical Affiliations
​7
7-9
Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions
3
Cohort Tuition - International Students 
3
Commercial Sales
3
Communications with Students
7

7-3 

Community Service
4
Compensation
4
Compensation Philosophy
4
Compensation - Research
​6
6-5
​Compensatory Time
​4
​Compressed Work Week
​4
Computer Consulting Services
13
Computer Disposal
3

 

Computer Purchases
13
Computer Use
3
Concealed Weapons
3

3-5 

Confidentiality of Social Security Number
3

3-14 ​

Conflict of Interest Guidelines
3

 3-9 

​Conflict of Interest - Public Health Services Funded Research
​3
Consensual Relationships
3

 3-1 

Continuation of Health Insurance
4
Continuation of Insurance Benefits - Unpaid Leave of Absence
4
Continuation of Health Insurance – COBRA (Consolidated Omnibus Budget Conciliation Act) of 1985
4
Contract Authority
3

3-8 

​Contract Invoicing
​6
Contract Review
3

3-8 

Contract Review Process
3

3-8 

Contracting Authority
3
3-7 
Contracts
3
Contracts - Who Can Sign
3

3-7 

Contracts with University Employees' Business
3

3-9 

Controlled Substances
3
Copying Charges
3
Copyright Compliance
5

 5-3 

Counseling
3

 

Covered Entity
12

 

12-2 

​Creative Activity Space
​9
9-5
Credit Transactions 
6

6-3 

​Criminal Background Checks for Students
​7
Criminal Conviction
3
Criminal History Checks
4

4-2 

Custodial Services
9
Data Stewardship
3
Data Use
3
Delaying Operations
3
Demonstrating
3
Digital and Electronics Communication
7

7-7 

Digital Communication
4

4-6 

Digital Communication
7

7-7 

Disabilities
13
Disability
4
Discrimination
3

3-6 

Dispensation of Controlled Substances
3
Disposal of Computers
3
Distinguished Professor
4

 

Distribution of Controlled Substances
3
Dogs, guide & service
13

Donation of Animals
13
Drug Abuse
3
Drug Distribution
3
Drug–Free Schools and Communities Act Amendments of 1989
3
Drug-Free Workplace
3
​Dual Appointments
​4
4-28
​Dual Career Policy
​4
Electronic Communication
4

 4-6

Electronic Communication
7

 7-7 

Electronic Security
3

 3-30 

Email
4

 4-6 

Email
7

 7-3 

Email: Electronic Communication
7
Employee Assistance Program
4
Employee ID Number
3
Employee Reimbursement for Cell Phone Use
4
Employee Tuition Waiver
4

4-9  

Employees Moving Expense
4
Employment
4
Employment Eligibility
4
Employment Eligibility Verification (I-9 Form)
4
Endorsement of Employee Business by University
3

3-9 

Endowed Chair/Professor Search Procedure
4
Endowed Professor
4
Enterprise Information System
3
Entertainment
3
Environment 
9

9-3 

Equal Opportunity
3

3-6 

Establishing Fees
6

6-1 

Evaluation of Employees
4

4-8 

Executing Contracts
3

3-7 

Executive Order
2

2-2 

Expenditures
3
Expenses
3
Explosives
3

3-5 

FML
4

4-3 

FMLA
4

4-3 

FMLA
4
FOIA
3
Fabrication
3
Facilities & Administrative Costs: Collection & Distribution
5

5-1 

Faculty Joint Appointments 
4
Faculty-led International Programs
7

7-5 

Faculty-led Study Abroad
7
7-5 
Fair Use 
5
Falsification
3
Family Employment
4
Family and Medical Leave
4

4-3 

​Fee-for-Service Contracts
​6
Fees
6

6-1 

Fees, Establishment, Deletion, Changes
6

6-1 

Fees for Records
3
​Field Experience
​7
7-9
Fines
6

6-1 

Firearms
3

3-5 

First Amendment
3

3-10 ​

​Fixed Price Contracts
​6

6-4

Fixed-Term Faculty​
​4

4-17

​Flextime
​4
FMLA
4
Foreign Travel
7

7-5 

Format of Policy Manual
2

2-1 

Fraud
3

3-4 

Fraud 
6

6-3 

Fraud and Fraudulent Activities
3

3-4 

Fraudulent Activities
3

3-4 ​

Free Speech - Employees
3
Freedom-Academic
3
Freedom of Information Policy
3
Fundraising
3
Gifts
3
3-9 
Graduate Merit Award
7

7-1 

Graduate Tuition Awards
7

7-2 ​

Granting Contracting Authority
3

3-7 

Group Communication-Digital
3
Green Cleaning
9
Green Policy 
9

9-3 

Guidelines
2

2-1 

Guidelines for Handling Injuries on Campus
3

3-3 

Guidelines for Reporting Injuries on Campus
3

3-3 

Guns
3

3-5 

Hand Bills
3
Handler
13
Harassment
3

3-1 

Hardware purchases
13
Health and Safety
13

13-6 ​

Health Care Components
12
Health Insurance- Retiree
4

4-4 

Health Risks
3
Higher Classification Pay
4
HIPAA
4
HIPAA Access Management
12
HIPAA Breach of Privacy
12

HIPAA: Client Complaints Related to Protected Health Information Reports of Breach of Privacy and Security of PHI

12
HIPAA Complaint Disposition
12
HIPAA Complaint Officer
12
HIPAA Complaint Process
12
HIPAA Compliance Council
12
HIPAA Contingency Plans
12
HIPAA Contingency Plans for Electronic Protected Health Information
12
HIPAA Disclosure of Protected Health Information
12

12-6 ​

HIPAA Discipline
12
HIPAA Electronic Health Information
12
HIPAA Health Information
12
HIPAA Health Information
12
HIPAA Hybrid Entity Defined
12
HIPAA: Individual Rights​
​12
HIPAA: Investigation of Complaints & Reports of Breach of Privacy and Security of PHI Sanctions for Breach of Privacy and Security of PHI
12
HIPAA Minimum Necessary Use and Disclosure of Protected Health Information
12

12-6  

​HIPAA: Notice of Privacy Practices
​12
HIPAA Organizational Chart
12
HIPAA Organization for Compliance
12
HIPAA Personal Security Policy
12
HIPAA Privacy Officer
12
HIPAA Protected Health Information
12

12-6  

HIPAA Protected Health Information
12
HIPAA Protected Health Information
12
​HIPAA Protected Health Information
​12
​HIPAa Protected Health Information
​12
HIPAA Protected Health Information Network Policy
12
​HIPAA Protected Health Information Rights
​12
​HIPAA: Psychotherapy Notes
​12
​HIPAA: Safeguards
​12
HIPAA Sanctions
12
HIPAA Security of PHI
12
HIPAA Security Officer
12
HIPAA Security Policy
12
HIPAA Training Officer
12
HIPAA: Use and Disclosure of Protected Health Information​
12​
12-6
​HIPAA: Using or Accessing protected Health Information Outside the Office
​12
HIPAA Violations
12
HIPAA Workforce Security and Information Access Management
12
HIPAA Workstation
12
HIPAA Workstation and Personal Security Policy
12
Hiring Process - Staff
4
4-7  
Hiring Senior Officers
4
Holidays
3
Holydays
3
Human Subject Research 
5
5-4 
Hybrid Entity
12
I-9 Form
4
IDC
5

5-1 

IRB
5

5-4 

IRCA
4
Identity Theft Red Flags 
6

6-3 

Immediate Family Member
4
Immigration
4

 

Immigration
4
Improper Assignment of Authorship
3
In-grade Adjustments
4
Inclement Weather
3
Independent Contractors
4
Indirect Costs
5

5-1 

Information Technology Purchases in Excess of $25,000
13
Injuries to Visitors
3
3-3 
Injury Reporting on Campus
3
3-3 
Institutional Review Board
5
5-4 
Insurance- Retiree
4
4-4 
Intellectual Property
5
International Education
7

7-5 

International Programs
7

7-5 

International Student Cohort Tuition
7

7-8 

​Internship
​7
Interpreter
3
3-22  
Inventorship
3
​Invoicing For Fixed Price Contracts
​6
Issuance of Student Email Accounts
7

7-3 

Joint Appointments
4
Key Policy
3
Keys
3
Knives
3
3-5 
Lawsuits
3
Leave – Catastrophic
4

4-1 

Leave of Absence - Benefits
4
Listserv
3
Listserv
4

4-6 

​Listservs and Announcements for Faculty and Staff
​4
4-6
Listservs and Announcements for Students
7

7-7 

Litigation 
3
Lobbying
3
Lock and Key Policy
3

3-21  

Lock Services
3
Lock Shop
3

3-21  

Locks
3

3-21  

Long-Term Military Leave Policy
4

4-5 

Lost Keys
3
Lotteries
3
MOU Review
3

3-8 

Mail Distribution
3
Mail Lists-Digital
3
​Managing Conflicts of Interest in Public Health Services Funded Research

3

Manual of Policies
2

2-1 

Manufacture of Controlled Substances
3
Merchant Services
6

6-2 

Merchant Sites
6

6-2 

Merit Award Program
7

 

7-1 
Messages
4

4-6 

Military Leave – Long-Term
4

4-5 

Misappropriation of Funds
3
Misconduct, Researach Integrity
3
Moving Expense
4
Neighboring Region Graduate Tuition Award
7

7-2 

Nepotism
4
Nepotism/Family Employment
4
Networking
3
New Employees Moving Expense
4
Notice of Privacy Practices
12
Numbering of Policy Manual Pages
2

2-1 

Office of International Education
7

7-5 

​Offsite Use of Protected Health Information
​12
Open Records
3
Original Works
5

5-3 

Out-of-State Tuition Award Program for Graduate Students from Neighboring Regions
7

7-2 

Overhead
5

5-1 

​Overtime/Compensatory Time
​4
Parades
3
 Payments by University
3
​Payments to Research Participants
​6
Performance Management
4

4-8 

​Performance Reviews
​4
4-8
Pet
13
Pets
13
Picketing
3
Plagiarism
3

 

Policies
2

2-1 

Policy and Procedures for Temporary Faculty
4
Political Advocacy
3
Possession of Controlled Substances
3
Post-doctorate Scholars
4
Pre-Professional Advisers
5

5-2 

Professional/Administrative Joint Appointments 
4
Printed Material
3
Printing Policy
13
Privacy of Computer Records
3
Privacy of Social Security Number
3
Privacy Practices
12
Procedure or Guideline
2

2-1 

Procedures
2

2-1 

Procedures for Granting Contracting Authority
3

3-7 

Process for Establishing Policy
2

2-1 ​

Processing Credit Cards
6

6-2 

Protected Personal Information
3
​Public Health Services Funded Research
​3
Public Records
3
Purchase of Animals
13
Purchase of IT Equipment & Software
13
QSLI
3
Raffle
3
Real Estate: Acquisition, Donation & Sale
9

9-1 

Real Estate: Purchase, Sale and/or Donation
9

9-1 

Record Policy
3
Record Retention
4
Recruitment
4
Recycling 
9

9-3 

Red Flags Rule
6

6-3 

Registered Student Organizations
3
Reimbursable Business Expenses
3
Relationship - Business
3
Relationships - Faculty, Staff, Students
3

3-1 

Release of Records
3
Release Time For Employee Volunteer Activities
4
Religious Holidays
3
Research Animals
13
​Research Compensation
​6
6-5
Research - Human Subject 
5

 

5-4 

Research Integrity and Misconduct
3

3-29 ​

​Research Participant Payments
​6
​Research Payments
​6
Research Professor
4
​Research Project Conflict of Interest
​3
3-34
Research Scientist
4
​Research Space
​9
9-5
​Research Vessels
​5
5-5
Residency
7

7-4 

Resident Policy
7

7-4 

Resident Status Policy
7

7-4 

Resources
3
Resources
3
Responsible Use of Computing
3
Retention Incentive
4
Retiree Status
4

4-4 

Return of Keys
3
Royalties
3

3-9 

SAP Security - Authority, Rights & Responsibilities
3
Safety and Animals 
13
Salvage-Computers
3
Sanctions
3
​Scholarly Activity Space
​9
9-5
Search Committee
4
Search Firms, Use of
4
Search for Endowed Positions
4

4-26 ​

Security - SAP Enterprise Information System
3
Security of Data
3
Selection Process
4
Senior Officer Recruitment
4
Senior Officer Guidelines
4
Senior Officer Joint Appointments
4

4-28 

Senior Officer Search and Selection Procedures/Guidelines
4

4-13 ​

Sensitive Information 
6

6-3 

Serious and Catastrophic Leave (SCL) Bank
4

4-1 

Service Animal
13
Service Animal Policy
13
Severance Payment
4
Sexual Harassment
3

3-1 

Sexual Harassment
3

3-6 

Sick Leave Bank
4

 

4-1 

Sign Language
3
Sign Language Interpreter Policy
3
Signing Contracts
3

3-7 ​

Signs
3
Smoke-Free Policy
3
Smoking
3
Social Security Number Privacy
3
Software Purchases
13
Solicitations
3
Solicitations and Fundraising Policy
3
Soliciting Clients for Employee Business
3

3-9 

Solid Waste Management 
9

9-3 

​Space Policy
​9
​Space for Research, Scholarly and Creative Activity
9​
9-5
Speech - Employees
3

​Sponsored Projects
​3

​Spouse/Domestic Partner Employment

​4
4-29
Staff Hiring Process
4

4-7 

Stewardship 
9
9-3 
​Student Background Checks
​7
Student Email Account
7

7-3 

Student Fees
6

6-1 

Student ID Number
3
Student Injuries
3

3-3 

Study Abroad
7

7-5 

Summary of Notice of Privacy Practices
12

12-3  

Supplemental Assignment Pay
4
Supplemental Assignments
3
Survivor Benefits
4
Survivor Benefit Procedure
4
Suspected Fraud
3

3-4 

Sustainability 
9

9-3 

Tailgating
13
Telecommunications Technologies
3
Telephone Allowance
4
Temporary Faculty
4
Termination of Health Insurance
4
Theft Prevention 
6

6-3 

​Third Party Contracts
​6
6-4
​Trailing Spouse/Domestic Partner Employment
​4
Training and Animals
13
Transfer of Computers Within University
3
Translate
3
Transportation Guidelines for Injured Persons
3
3-3 
Travel
3
Tuition Award - Graduate
7
7-2 
Tuition Benefit Plan
4

4-9 

Tuition - Graduate Merit Award Program
7

7-1 

Tuition - International Students 
7

7-8 

Tuition Rate for International Student Cohorts
7

7-8 

Tuition Waiver
4
4-9 
University Graduate Out-of-State Tuition Merit Award
7
7-1 
Unpaid Leave of Absence
4
Use of Controlled Substances
3
Use of University Materials in Private Business
3

3-9 

​Using Protected Health Information
​12
Verification
4
Violence
3

3-5 ​

Violence in the Workplace
3

3-2 

Volunteer Activity
4
Visiting Faculty
4
Waiver of Tuition
4

4-9 

Waste - solid
9

9-3 

Weapons Policy
3

3-5 

Weather Closing
3
Weather - Closing the University
3

3-18 ​

Work Accommodation Process
4

4-24 ​

Workplace Violence
3

3-2 

​Work Wek Schedules
​4
4-30


Updated 6-5-13

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