Departments routinely request that Accounting Services create a new cost center for the department's use. The process of creating a new cost center begins with that department filling out a Cost Center Create/Change Form and sending it to Accounting Services.
The accountant reviews the form for completeness. He/she also determines if the person requesting the cost center is actually allowed to make such requests for that department (ie: ensuring that someone from the College of Business Administration isn't asking to create a new cost center for the College of Health Professions).
The accountant uses the information provided on the form and gathers further information, if necessary, to determine the fund in which the cost center should be included (i.e.: General Fund, Designated Fund, Auxiliary Fund). The accountant also determines the functional category the cost center should be assigned to, by determining the specific use of the cost center and then follows the established cost center numbering structure. Once created, the accountant will then determine to what reporting group, or "set", the cost center should be assigned (General, Designated funds and Expendable Restricted Cost Centers only).
As for changes to existing cost centers, the department will usually initiate these requests along with a Cost Center Create/Change Form by sending them to Accounting Services. The accountant reviews the form as mentioned above and makes the approved changes, to the cost center master data and reporting set, as necessary. Any questions about the creation of new cost centers (or changing of existing cost centers) are directed to the Assistant Controller Financial Reporting.