Page Content
Wire transfers into the university require a receipt transaction to be processed in order to receive appropriate credit. If you do not notify Accounting Services when you are expecting funds to be wired into your account, we have no way of knowing which account to credit and therefore, you may not receive the appropriate credit.
The necessary form to be processed for incoming wires to JPMorgan Chase is located here.
For incoming wires to Isabella Bank & Trust, use the form located here.
Please send your completed forms to Accounting Services, Warriner 304, for processing. If you have any questions regarding an incoming wire, please contact Kelly Stacey at x3489.
Instructions for Completeing the Wire Transfer Journal Entry Form:
Required Items and Rules for Filling Out the G/L Cash Receipt (Z1) Form
|
|---|
1 Document Date |
Most of the time, you will want to use today's date. Example: 07012000 (four character year). |
2 Period |
Use a number to represent the (fiscal) month in which the entry should be posted. Example: a Document Date of 07012000 would use a Period of 1.
July = 1 August = 2 September = 3
October = 4 November = 5 December = 6
January = 7 February = 8 March = 9
April = 10 May = 11 June = 12 |
3 Cost Center |
Cost Center is the departmental account number. |
4 Internal Order |
Internal orders are created by departments to segregate expenses in a more detailed manner. The number can be 2 to 10 digits long. For more information on internal orders, contact Accounting Services. |
5 WBS Element |
Used in place of a cost center number for most grants created subsequent to 11/1/05. WBS elements ending with the digit “1” represent EXTERNAL funding (e.g., grant F60064 would have the WBS element 600641). WBS elements ending with the digit “2” represent INTERNAL or matching funds (e.g., grant F60064 would have the WBS element 600642). |
6 G/L Account No |
G/L Account No is the General Ledger Account Number. The G/L that should be used depends on which costs centers are used. |
7 Amount |
Enter the amount of the transaction, without a dollar sign. Always use positive numbers. For example, to process a $100.00 transaction, write 100 and then 00 after the separation line to indicate 100 dollars and 0 cents. |
8 Explanation |
In this field you have 50 characters to explain why you are creating this transaction. If your journal entry has several transactions and you want each entry to read the same, then after entering the text in the first line you can place a plus sign (+) in this field for the second and subsequent items. Note, however, that the text must read exactly the same as the previous line. So if entries vary even by date, you must enter new wording in the Explanation field. |
9 Total Debits |
Add up all Debits (40-type transactions) and enter the total here. |
10 Total Credits |
Add up all Credits (50-type transactions) and enter the total here. Also, check that Total Debits equals Total Credits. |
11 Prepared By |
Please print your name here. Also, include your telephone number behind your name so that we can contact you if we have questions about your entry. |
12 Date |
Enter the date for the journal entry. Sometimes this date may vary from the date the form is actually filled out. |
13 Backup Attached? |
Merely answer Yes or No. If you have documentation that supports the entry you are processing, circle Yes and attach it to the entry. If you have not attached any backup, circle No, and complete the Comments area explaining the reason for the entry. |
14 Comments |
Indicate any other helpful comments regarding this journal entry. For example, Backup located in University Events. |
15 Approved By |
Once your entry has been reviewed by Accounting Services, an accountant will approve your entry and sign his or her name in this space, so leave this field blank. |
16 Keyed By |
Currently Accounting Services is keying journal entries. Leave this field blank. |