Administrative Policies, Procedures and Guidelines
Welcome to the Administrative Policies Manual. This Manual is in its infancy. The goal is to compile in one place all administrative policies, procedures, and guidelines that have general applicability throughout the University. As new policies are written and existing policies are revised, they will be added to this Manual.

If you are a University employee who is writing or revising a policy, procedure, or guideline, please consult the policy statement at 2-1 of this Manual: Authority to Establish Policies, Procedures or Guidelines. That policy outlines the formatting and the process for approval of policies, procedures and guidelines. There is a link in that policy to the forms you are encouraged to use. The forms are also directly available from the General Counsel Web page.

We emphasize that this Manual is in the stage of development. It does not, at this time, have all the policies, procedures and guidelines that are in effect in the University. Also, policies adopted by the Board of Trustees are contained in a separate Manual at https://www.cmich.edu/about/leadership/bot/about/Pages/policy_manual.aspx
 

Manual of Administrative Policies
​Table of Contents
(all links below are to PDF files)
[view Index]

Chapter 1 Powers and Authority of the Board of Trustees
Chapter 2 Presidential and Administrative Authority and Organization
2-1 Authority to Establish Policies, Procedures or Guidelines
2-2 Chain of Command in Absence of President
Chapter 3 University-Wide Policies
3-1 Consensual Relationships
3-2 Workplace Violence
3-3 Guidelines for Handling Injuries on Campus
3-4 Fraud and Fraudulent Activities
3-5 Weapons Policy
3-6 Affirmative Action Protocol
3-7 Procedures for Granting Contracting Authority
3-8 Contract Review Process
3-9 Conflict of Interest Guidelines
3-10 Advocacy Policy
3-11 Deleted
3-12 Computer Disposal Policy
3-13 Solicitation and Fundraising Policy
3-14 Social Security Number Privacy
3-15 Supplemental Assignments
3-16​ Accommodation of Religious Obligations
3-17 Alcohol Use Guidelines
3-18 Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions
3-19 Business Expense Policy
3-20 Freedom of Information Policy
3-21 Lock & Key Policy
3-22 Sign Language Interpreter Policy
3-23

Digital Communication

 3-24

Deleted

3-25 Drug-Free Workplace
3-26 Drug-Free Schools and Communities Act Amendments of 1989
3-27 Smoke-free Policy
3-28 Academic Freedom

3-29

 Research Integrity and Misconduct

3-30

 Data Stewardship

3-31

 Responsible Use of Computing

3-32

 Business Relationships 

3-33 

 SAP Security - Authority, Rights & Responsibilities
​3-34 ​Managing Conflicts of Interest in Public Health Services Funded Research Projects
Chapter 4 Employment: Faculty and Staff
4-1 Serious and Catastrophic Leave (SCL) Bank
4-2 Criminal History Checks
4-3 Family and Medical Leave
4-4 Retiree Status
4-5 Military Leave – Long-Term
4-6 Listservs and Announcements for Faculty And Staff
4-7 Staff Hiring Process
4-8 Performance Reviews
4-9 Tuition Benefit Plan
4-10 Search Firms, Use of

4-11

 Overtime/Compensatory Time
4-12 Independent Contractors
4-13 Senior Officer Search and Selection Procedures/Guidelines
4-14 CMU's Responsibility for Immigration Expenses
4-15 Moving Expense
4-16 Nepotism/Family Employment
4-17 Fixed-Term Faculty
4-18 Continuation of Health Insurance - COBRA (Consolidated Omnibus Budget Reconciliation Act) of 1985
4-19 Continuation of Insurance Benefits - Unpaid Leave of Absence
4-20 Employment Eligibility Verification (I-9 Form)
4-21 Compensation Philosophy
4-22 Additional Compensation
4-23 Survivor Benefits
4-24 Work Accomodation Process
4-25 Cell Phone Allowance Policy

4-26

 Endowed Chair/Professor Search Procedure

4-27

 Release Time For Employee Volunteer Activities
​4-28 ​ ​Joint Appointments
4-29​ ​ ​Dual Career Policy
4-30​ ​ ​Alternative Work Schedules
Chapter 5 Academic Structure, Programs and Regulations
5-1 Facilities and Administrative Costs: Collection and Distribution
5-2 Pre-Professional Advisers
   5-3 Copyright Compliance
5-4 Human Subject Research
5-5​ ​ ​Boat Safety
Chapter 6 Financial and Insurance Arrangements; Fees, Fines and Penalties
6-1 Fees, Establishment, Deletion, Changes

6-2

Accepting Credit Card Payments

6-3 ​

​Identity Theft Red Flags

6-4 ​ ​Invoicing for Fixed Price Contracts
6-5 ​ Payments to Research Participants​
Chapter 7 Students, Scholarships and Financial Aid
7-1 University Graduate Out-of-State Tuition Merit Award Program
7-2 Out-of State Tuition Award Program for Graduate Students from Neighboring Regions
7-3 Issuance of Student Email Accounts Policy
7-4 Resident Status Policy
7-5 International Programs
7-6 Chalking Policy
7-7 Listservs and Announcements for Students
7-8 Tuition Rate for International Student Cohorts
7-9​ ​ ​Criminal Background Checks for Students
Chapter 8 Parking, Traffic and Pedestrian Control
Chapter 9 University Facilities, Buildings, Housing and Grounds
9-1 Real Estate: Purchase, Sale and/or Donation

9-2

Capital Project Approval

9-3​ ​ ​Solid Waste Management
9-4​ ​ ​Green Cleaning
Chapter 10 Development Fund, Alumni Association and Gift Policies
Chapter 11 Charter Schools
Chapter 12 HIPAA
12-1 HIPAA:  Organization for Compliance
12-2 HIPAA:  Hybrid Entity Defined
12-3 HIPAA: Notice of Privacy Practices
12-4 HIPAA: Client Complaints Related to Protected Health Information and Reports of Breach of Privacy and Security of PHI
12-5 HIPAA: Investigation of Complaints & Reports of Breach of Privacy and Security of Phi; Sanctions for Breach of Privacy and Security of PHI
12-6 HIPAA: Use and Disclosure of Protected Health Information
12-7 HIPAA: Contingency Plans for Electronic Protected Health Information
12-8 HIPAA: Workforce Security and Information Access Management
12-9 HIPAA: Workstation and Personal Security Policy
12-10 HIPAA: Protected Health Information Network Policy
12-11​ ​ HIPAA: Individual Rights​
12-12​ ​ ​HIPAA: Psychotherapy Notes
12-13​ ​ ​HIPAA: Safeguards
12-14​ ​ HIPAA: Using or Accessing Protected Health Information Outside the Office​
Chapter 13 Miscellaneous
13-1 Tailgating
13-2 CMU Printing Policy
13-3 Service Animal Policy
13-4 Information Technology Purchases In Excess of $25,000
13-5

Animals on Campus

13-6

Animal Handler Occupational Health And Safety Program

Index
​ ​ ​

Updated 3-15-13

 ​ ​


Other policies coming soon.

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