Journal Entries

Below are guidelines and reference materials to assist you in making journal entries.

DOCUMENTATION GUIDELINES : To ensure prompt and accurate processing of your journal entry request, please follow the guidelines below:
1	Send original with backup attached. Valid documentation includes: A copy of the actual invoice with SAP cost Center and G/L noted. SAP Print Screen circling item to be moved. Letter or email with specific funding instructions. Other documentation supporting movement of funds.
2	If there is no backup, the comments section in the bottom corner of the form must be completed.
3	Use black ink only. The JE's are scanned and other colors do not scan well.
4	Invoice#, or other reference #s in the description line. Note: Transactions must have previously been processed in SAP and appear in the cost center and/or G/L being impacted by the journal entry request.
5	Explanations: must be no more than 50 characters. If you want to repeat the explanation, you can use the + sign in the following explanation line.
6	Posting key: must be either (40) for debits or (50) for credits, do not use DR and CR.

Submit Journal Entries to: Accounting Services, Warriner 304.

Journal Entry Form: Use the G/L Posting Document (SA) form for journal entries.

For Field Descriptions: See G/L Posting Document Procedure.