Program Coordinator Position Description

Length of Appointment: October 2017 through January 2018

General Statement of Duties

The Spring Safari Program Coordinator is an undergraduate student who works as an active member in the Safari Office, along with the Assistant and Associate Directors of programming, two Graduate Assistants, and two Staff Assistants. This position plays a crucial role in the planning, development and execution of the Spring Safari Program, two-day opportunity for students entering Central Michigan University in January.

The Spring Safari program coordinator will hold individualized responsibilities, such as working to ensure an inclusive office culture, handling confidential information, and serving as a promoter of the Spring Safari conference and a resource to campus members. The Spring Safari Programing Coordinator is a 4-month, paid position from October through January. The coordinator will play an integral role in fostering an environment of inclusivity and support, while promoting the Core Values of Spring Safari as well as the leadership learning goals provided by Central Michigan University.

Reporting Relationship

The Spring Safari Program Coordinator is supervised by the Assistant and Associate Directors of programming for the Leadership Institute or their designee.

Minimum Qualifications and Additional Requirements

  • Assist in the planning, development and implementation of Spring Safari staff training session (November 19th, 12-4pm).
  •  Commit to begin work on January 4, through to January 7 (program days, January 6-7).
  • Full time, upper-class, undergraduate student at Central Michigan University (CMU).
  •  Must have at least one year of experience as a staff member of Leadership Safari.
  • Must have a cumulative grade point average of 3.0 or higher at the time of application, and should be maintained during the period of employment.
  •  Have strong oral and written communication skills.
  • Must provide excellent customer service and maintain confidentiality.
  • Must be self-motivated and demonstrate the ability to follow through with each task to completion.
  • Proficiency in Microsoft Office

Responsibilities

  • Work cohesively with Graduate Assistants to ensure all staff members increase their knowledge and understanding of the Five Core Values, are properly trained for the Leadership Safari conference, as well as for various situations that may arise (i.e. emergencies, schedule changes, customer service).
  • Work cohesively with program office staff in the development, coordination and maintaining of conference schedule as well as the preparing and maintaining all logistical procedures.
  • Working with agents to research, communicate with, and book speakers or entertainment for the conference. This includes reviewing contracts and riders.
  • Communicate with various CMU offices to prepare and maintain logistical procedures of the Leadership Safari conference including reserving rooms on campus for all conference needs (i.e. trainings, excursion locations, speaker locations); communicate catering for all conference needs; and coordinating CMU Orientation events.
  • Assist in all aspects of the Leadership Safari conference including planning and improving special events, assisting in advertisement and publicity efforts, and registration and check-in procedures.
  • Attending weekly office meetings with the Programming Director, Assistant Director, Graduate Assistants, and Staff Assistants to keep open communication and awareness of what everyone is working on.
  • Attending professional development conference(s) where appropriate and available.
  • Keeping up with and responding to daily correspondence (phone, email, in-person etc.).
  • Be available to work 20 – 25 hours a week in accordance with an academic schedule.
  • Other duties as assigned.

Learning Outcomes

As the result of performing the duties of this position, each student will be able to:

  1. Create new insights about leadership for self and others by using resources and applying previously understood information, concepts, and experiences about leadership to a new situation or setting. (Leadership Knowledge and Application)
  2. Integrate feedback into self-appraisal and future behaviors while assisting students in exploring various behaviors, values, and social identities. (Identity Development)
  3. Build collaborative relationships and support networks, while demonstrating respect for diverse viewpoints, backgrounds, and beliefs (Healthy Relationships).
  4.  Develop an understanding of systems of power, privilege, oppression, and how the role of student leadership can aid in the development of inclusive and equitable communities (Social Responsibility).

Application Process

  • Interested applicants should submit their application through the application portal.
  • Applications are due by 5:00pm on Tuesday, October 17th, 2017. There are no exceptions for late applications.
  • Interview Notifications will take place on Wednesday, October 18th, 2017.
  • Interviews will take place October 19-20th, 2017 in the Leadership Institute Programs Office (201) of the Bovee University Center.
  • Final appointment offers will be extended on October 20th, 2017 via phone call.
  • Job start date will be Monday, October 23rd, 2017.