Office of Residence Life Housing Agreement
This is a legal agreement between you and the university. It is written in legal language that may be unfamiliar to you. However, we encourage you to read it and acquaint yourself with its provisions.
CAMPUS RESIDENCY POLICY
Central Michigan University's campus residency policy requires that freshmen and sophomore students live in a residence hall. Those who reach the four-semester requirement at midyear are still required to complete the full term of the agreement for the academic year (fall and spring semester). The sophomore requirement may be waived in years when space is not available on campus.
Residency Policy for 2017-2018
The sophomore requirement will be waived for the 2017-2018 academic year with these exceptions:
- Students who have not completed 24 credit hours by the end of spring 2016
- Students on CMU merit and talent based scholarships of $2500 or greater.
These students are required to live on campus their sophomore (second) year.
Exceptions to the policy will usually be granted if special circumstances are outlined prior to the signing of the Office of Residence Life Housing Agreement. Exceptions include:
- Living at home with parents and commuting within a 60-mile radius.
- Married and living with your spouse.
- Veteran with one or more years of active service.
- Enrolled for six semester hours of credit or less.
- Special or guest student.
- 21 years of age or older.
All agreements are for one academic year. If a student does not qualify for an exception to the policy at the beginning of the year, the student must fulfill the contract even though he or she may become eligible for an exception during the year. Requests for exception must be submitted in writing to the Office of Residence Life.
Each student is expected to abide by the on-campus residency policy. Those who fail to do so will not be considered officially registered and will be dematriculated.
TERM OF AGREEMENT
Residents are required to sign an Office of Residence Life Housing Agreement to live in the hall or university apartment for the entire academic year, or remainder of year, and must uphold all conditions of that agreement. Academic year is defined as fall and spring semester.
Residence halls are open for student occupancy only when the university is in session. At the end of the fall and spring semesters, you are asked to vacate your room immediately following your last scheduled examination.
University apartments are open during break periods. At the end of the fall and spring semesters, you are asked to vacate your room immediately following your last scheduled examination.
OFFICE OF RESIDENCE LIFE HOUSING AGREEMENT
This document sets forth the terms and conditions upon which space in the CMU residence halls and apartments is leased by the university´s Board of Trustees, being the constitutional and statutory board of control of Central Michigan University (herein called university), to a person (herein called resident) signing a Office of Residence Life Housing Agreement with the university.
The university leases to the resident and the resident hires from the university a space designated by the university in one of its residence halls or apartments, and the university will furnish board to the residents of the residence halls (not apartments), subject to the following terms and conditions.
- To hire from the university room and board described above for the period set forth in the Office of Residence Life Housing Agreement signed by the resident and to make timely payments of the fees therefore as set forth in the university board and room schedule.
- To use and occupy the premises leased in a careful and lawful manner, for residential purposes only, with it being expressly understood that the resident will not use the premises in any manner which will cause a nuisance to other persons housed by the university. Entertainment by the resident on the premises shall be allowed; however, loud, noisy parties, or any other activities or actions which are disturbing to other residents are prohibited and violation of the prohibition shall be considered a material breach of this agreement, allowing the university to declare the agreement forfeited for any one or more such breaches. If the university determines that the resident has carried on such activities for the purpose of having the lease forfeited, the university may elect that the resident shall:
To obey all regulations promulgated by the university and by the governing bodies of the residence halls/apartments which have been enacted or which may hereafter be enacted. Violation of any of these rules or regulations shall be considered a material breach of this agreement.
- Lose the right to live in the leased premises and
- Pay all fees in the resident's housing agreement (where applicable).
Not to participate in any fund-raising or sales activity within a residence hall/apartment or adjacent grounds without first obtaining a solicitation permit for each person participating in the fundraising or sales activity. Each residence hall/apartment council shall establish time, place and manner for solicitation, and all solicitors must observe these hours. No individual or group may act as a vendor, sales agent, or in any manner set up a business enterprise in university residence halls/apartment.
To keep the premises leased clean and free from dirt, garbage, trash and to be responsible for the repair and replacement of any item damaged by the resident or the resident´s guests, invitees or agents. If repairs are made necessary because of breach of this agreement or because of acts or omissions of the resident or the resident´s guests, invitees, or agents, the repairs will be made by the university and paid for by the resident.
Not to possess or consume intoxicating beverages in a residence hall/apartment except as allowed by law and pursuant to regulations promulgated by the Office of the President.
Not to possess, use, manufacture, produce or distribute or aid in the use, manufacture, production, or distribution of any controlled substance except as expressly permitted by the law.
To keep firearms, firecrackers, gunpowder or other materials or substances, which might endanger the health and safety of any person in the residence hall/apartment, registered and stored with the CMU Police Department. The university reserves the right to refuse the keeping of any item or substance which it feels unreasonably endangers persons in the residence hall/apartment. Fireworks, gasoline and other combustible materials are prohibited. Law in Michigan forbids the possession or use of other pyrotechnics.
Not to participate in illegal gambling of any sort on premises leased or controlled by the university.
Not to keep or permit in the residence hall/apartment any dog, cat, mouse, bird, or other animal, except fish.
To care for the room/apartment in which the resident lives and to exercise reasonable care in the use of common facilities in the residence hall/apartment.
Not to tamper with or misuse the fire alarm system or fire fighting equipment.
At the termination of this agreement, to surrender the leased premises to the university clean and in as good condition as when taken, reasonable use, wear and tear expected, it being understood the resident has examined the leased premises and found the same to be clean and in good condition at the commencement of the lease. If resident should find the premises at the commencement of the lease in a condition not clean and not in good condition, resident must make this known in writing to the residence hall director of the facility within 10 days after the beginning of the semester. Residents moving into a room later than 10 days after the commencement of a semester shall make exceptions to finding the facility clean and in good condition known in writing to the residence hall director of the facilities within three days after taking possession of the leased premises.
To permit the university, its agents and employees access to the leased premises as outlined in the university residential facility entrance and search procedures.
To promptly pay upon billing by the university the amount of damage resulting from any one or more breaches of this agreement or because of damages to the premises leased except reasonable wear and tear. All persons residing in any room or suite individually and jointly are liable for any damage.
Residents shall abide by the university damage control policy and shall pay for damage when billed.
The university is not liable for the loss of or damage to money, property or other valuables belonging to resident or any other person. Resident is responsible for acquiring any insurance which resident may desire for resident´s protection from liability and property damages.
Residents are subject to and shall abide by the university policy with respect to payments and making of payments, refunds, changes in rates, penalties, times when residence halls are open and food service scheduled.
To vacate and remove personal belongings from rooms and to cease using institutional dining facilities immediately upon withdrawal (official or unofficial) from the university or termination of the Office of Residence Life Housing Agreement.
Compliance: Acceptance of new roommates: Individuals who refuse to accept a roommate, or who impede the university´s effort to make an assignment into a vacant space, will be subject to disciplinary action. Outcomes may include, but are not limited to, requiring responsibility for payment of total rent of the room (less food costs) or removal from the room.
Failure to comply with verbal or written instruction by Residence Life staff, when such official is working within the appropriate performance of their duties, is prohibited. Abusive language or other behavior which is threatening and directed toward university staff, including resident staff, is prohibited and may prompt disciplinary action.
Failure to respond to a notification to schedule and/or maintain an appointment with Office of Residence Life staff regarding investigation of alleged violations is prohibited. Failure to meet with staff will not preclude the continuation of the judicial process and disciplinary action may be initiated. Students are expected to contact resident staff and reschedule if a conflict occurs.
Failure to comply with the sanction(s) imposed by a hearing body or hall staff is prohibited and may result in more severe disciplinary action including but not limited to, disciplinary handling under the Policy and Procedures Relating to Student Rights and Responsibilities.
- To furnish to resident under the terms of this agreement living accommodations in a CMU residence hall/apartment.
- To supply residence hall residents with board according to the meal option elected by the resident for the times specified in the food service schedule announced by the university.
- To grant the use of the facilities of the residence hall/apartment except during stated or specified recesses of the university or as otherwise stipulated in the Office of Residence Life Housing Agreement.
ADDITIONAL PROVISIONS TO WHICH BOTH THE UNIVERSITY AND THE RESIDENT AGREE:
- If the resident fails to pay the rent provided for or defaults in the performance of any of the agreements made herein by the resident, the university, without notice to quit or demand for payment of rent, may terminate this agreement and repossess the leased premises. Resident still remains liable for damages as a result of breach of any of the agreements herein contained, and in addition, university shall have any and all other rights permitted to it elsewhere in this agreement and by law, whether cumulative or alternative.
- Time is of the essence in performance of all parts of this agreement. No waiver of any breach, condition or covenant of this agreement shall waive such breach, condition or covenant or any part of this agreement as to future performance of any or all of the conditions of covenants of this agreement.
- In addition to other causes for termination of this lease, this lease is automatically terminated when a resident withdraws from the university or stops attending all classes (unofficial withdrawal) or when the resident has received written notice from the university that the agreement is cancelled because of a breach of this agreement. Resident remains liable for room and board charges beyond last date of attendance if residence hall/apartment is not vacated immediately upon termination of this lease. If this lease is terminated pursuant to this subsection, the provisional contained in the section labeled "CANCELLATION OF THE HOUSING AGREEMENT" shall nonetheless apply.
- lf the leased premises are destroyed or damaged by fire or other casualty, this lease shall automatically terminate unless repaired or restored by the university within 30 days following such fire or casualty or unless the university provides other facilities in which the resident can obtain room and board. In the meantime, to the extent the premises are not tenable and to the extent the university does not provide other facilities, the rent and board (if applicable) shall abate.
- The resident will not allow any person other than another resident assigned to the room/apartment to sleep or reside in the room without the permission of the residence hall director of the residence hall/apartment in which the room/apartment is located. The university may require such permission to be in writing and may revoke this permission.
- No resident shall sublet or assign his or her agreement to another person.
- This agreement and times set for performance of this agreement are subject to change because of strikes, lockout or other labor disputes and disorders or circumstances beyond the university´s control which may affect the health or safety of students or affect the educational function of the institution. The university reserves the right to close residence halls/apartments and food services contracted for at different dates and times, provided that when services are offered on different dates, these dates will be in conformity with the purpose for which resident entered into the agreement; for example: during the academic year, spring session, summer school, conferences and so on.
- The university reserves the right to make reassignments of accommodations within its discretion.
CONDITIONS OF ASSIGNMENT
- Upon completing your application and agreement, Central Michigan University agrees to provide living accommodations and meals as outlined (providing space is available) for the academic year or remainder thereof and to grant the use of facilities of the hall.
- As of May 1 (December 1 for spring applications), only those people who have paid the first room and board payment will be assigned space in the residence hall/apartment.
- If you fail to make the first room and board payment by May 1 (December 1 for spring applicants) you lose all choice of selection of space and will have your application cancelled.
- If you apply for housing for the fall semester after May 1 (December 1 for spring applicants) the first room and board payment must be made at the same time you apply.
- You may be required to show proof that you have been fully accepted as a student.
If you fail to meet scheduled payments you will be assessed a late charge. If unpredictable financial circumstances occur and a payment cannot be made on time, you should contact the Student Account Services and University Billing Office prior to the due date; however, the payment is still due.
You may be required to vacate your room in the residence hall/apartment and discontinue eating in the food unit if delinquent room and board charges are not paid after the due date for payment, other than the first scheduled payment due May 1 (December 1 for spring applicants).
At the discretion of the university, refunds may be made for board only for any period over seven days temporary absence from the residence hall, excluding official university vacation periods, due to illness as verified by a physician´s statement. You may apply for a refund by filing a written request.
CHANGES IN RATES
The university reserves the right to change room and board rates if, in its opinion, such a change is necessary.
CANCELLATION OF THE HOUSING AGREEMENT
The Office of Residence Life Housing Agreement is for the entire academic year, or remainder of the year, provided the student is enrolled at the university. The residency and financial conditions of this agreement shall not be terminated to move to a private home, fraternity or sorority house, or other housing or to commute during the period covered by this agreement. Students who break the Office of Residence Life Housing Agreement without approval from Residence Life officials will owe full room and board charges for the entire academic year.
Students who are approved for release from the Office of Residence Life Housing Agreement for any reason are subject to the following schedule of cancellation charges:
New Applicants Only
Cancellation of this agreement after May 1 but by August 1 will result in a $300 cancellation fee.
Cancellation of this agreement after August 1 but prior to the first day the halls/apartments open in the fall shall result in a $500 cancellation fee.
Returning Students OnlyPrior to the halls opening:
- Students who sign an agreement can cancel without penalty, but ONLY IF they provide a thirty-day written notice of said cancellation, from the day they apply, and the expiration of the thirty-day notice period occurs prior to May 1.
- Students canceling after the thirty-day cancellation period and by August 1 (December 1 for spring semester) will be charged a $300 cancellation fee.
- Students canceling after August 1 (December 1 for spring semester) but before the first day the halls open will be charged a $500 cancellation fee.
- After moving in, residents of Kewadin Village may break their agreement at any time with 45 days notice
All StudentsDuring the academic year:
- Cancellation of this agreement from the first day halls open in the fall, but prior to November 1, shall result in up to a $900 cancellation fee.
- Cancellation of this agreement after November 1, but prior to the end of the fall semester shall result in up to a $600 cancellation fee.
- Cancellation of this agreement from the end of the fall semester but before April 1 shall result in a $300 cancellation fee.
- Cancellation of this agreement after April 1 shall result in a $100 cancellation fee.
- Residents of Kewadin Village may cancel at any time with 45 days notice
All cancellation requests must be in writing.
Other charges and damages may apply under the provision of the agreement such as damage to room. If a student is not approved for release from their Office of Residence Life Housing Agreement and they choose to move anyway, they are still financially responsible for the entire contract.
RESIDENCE HALL/APARTMENT ENTRANCE AND SEARCH PROCEDURES
Central Michigan University recognizes and respects the students´ desire for privacy, especially within the context of a community living environment. The university also recognizes its responsibility to encourage and preserve a wholesome living and learning environment on the campus, to provide adequate maintenance and protection of public property, and to protect the health and safety of all persons. These fundamental assumptions are embodied in the following commitments and procedures concerning the entry or search of university residence hall rooms and apartments.
The university recognizes that it is difficult to balance the need to encourage and preserve a wholesome living and learning environment and the expectations of privacy of students living in a residence hall/apartment. As a result, the following procedures have been developed to help define the reasonable expectations of privacy that a person should have in these circumstances, bearing in mind the need for the university, staff, and its residents to help create and maintain an educational learning environment. These procedures also provide a guide for university staff to enable them to perform their duties and to maintain certain standards necessary to support the educational mission of the university and its residential community.
A. ENTRANCE OF RESIDENCE HALL ROOMS/APARTMENTS
- The university reserves the right to enter residence hall rooms/apartment under the following circumstances:
- By a university employee with the permission of a resident or occupant.
- By a university employee when there exists an immediate threat to the health or safety of the occupants, individuals, or university property.
- By a residence hall director (or superior) when there is a reasonable belief that a university regulation has been or is being broken.
- By a residence hall director (or superior), or maintenance personnel for repair, replacement, or inspection of university property.
- By a Office of Residence Life staff member in order to complete the opening and closing of the residence hall/apartment or as a part of the check-in or check-out procedures.
- By a police officer whenever it would be legally permissible
B. SEARCH OF RESIDENCE HALL ROOMS/APARTMENTS
- The university reserves the right to enter residence hall rooms/apartments under the following circumstances:
- By a university employee with the permission of a resident or occupant.
- By a university employee when there is an immediate threat to the health or safety of the occupants, other individuals, or university property.
- By a residence hall director (or superior) after permission has been obtained from an Assistant Director of Residence Life or higher, when there is a reasonable belief that a university regulation has been or is being broken.
- By a residence hall staff member in order to complete the opening and closing of the residence hall or as a part of the check-in or check-out procedures.
- By a police officer whenever it would be legally permissible.
C. USE OF EVIDENCE
If during the entrance or search of a residence hall room/apartment, evidence of a violation of university regulations is found, the university may refer the student and/or occupant for disciplinary action. The university may use evidence obtained during the entrance and/or search during the university disciplinary proceedings. In addition, if otherwise permitted by law, evidence so obtained may be used in criminal proceedings.