Correcting Entries

Repost Line Items, Change Internal Order, Redistribute Cost, Reverse Entry

To Reduce the number of keying errors, be sure to use the latest revised departmental forms for requesting journal entries, invoice vouchers, departmental deposits, etc. If an Internal order number field is not on the form, please write the Internal order by the cost center and highlight it. Unfortunately, no matter how much care is taken, errors will occur.

How a transaction is corrected depends upon how it was entered and the type of error made.

NOTE: Items posted in the Controlling module will not be reflected on the FM Reports.

Type of Error Solution Responsible Party Change FM Reports
Incorrect cost center keyed Reverse the entry and re-key Administrative Dept.
(Accouts Payable,
Accounting Services)
Yes
Incorrect G/L account keyed Reverse the entry and re-key Administrative Dept. Yes
Incorrect Internal order keyed Use re-post line item to correct User Department No
No internal order keyed Use re-post line item to correct User Department No
Transaction where internal order cannot be updated. (Telecom, Payroll, convenience copiers) Use re-post line item to correct User Department No
Purchase order commitment appears in cost center and not on the internal order and there has been no activity (no internal
order referenced)
Purchasing should correct the account assignment information User Department
communicates information
to Purchasing
Yes
Purchase order commitment appears in the incorrect internal order and there has
been no activity
Purchasing should correct the account assignment information User Department
communicates information
to Purchasing
Yes
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