Below are guidelines and reference materials to assist you in making journal entries.
| 1 |
Send original with backup attached. Valid documentation includes: - A copy of the actual invoice with SAP cost Center and G/L noted.
- SAP Print Screen circling item to be moved.
- Letter or email with specific funding instructions.
- Other documentation supporting movement of funds.
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| 2 |
If there is no backup, the comments section in the bottom corner of the form must be completed. |
| 3 |
Use black ink only. The JE's are scanned and other colors do not scan well. |
4 |
Invoice#, or other reference #s in the description line.
Note: Transactions must have previously been processed in SAP and appear in the cost center and/or G/L being impacted by the journal entry request. |
| 5 |
Explanations: must be no more than 50 characters. If you want to repeat the explanation, you can use the + sign in the following explanation line. |
| 6 |
Posting key: must be either (40) for debits or (50) for credits, do not use DR and CR. |
Submit Journal Entries to: Accounting Services, Warriner 304.
Journal Entry Form: Use the G/L Posting Document (SA) form for journal entries.
For Field Descriptions: See G/L Posting Document Procedure.
For Journal Entry Examples: See Sample of the G/L Posting Document and Transfer examples.