Departments are responsible for reviewing and reconciling their cost centers in SAP monthly. The departments should review their accounts for the validity of the charges and also review them to ensure the balance in the account is not deficit.
As a second review, to ensure that accounts are being monitored by the departments, Accounting Services prepares deficit reports monthly. Deficits are reviewed for all cost centers/fund centers and WBS (grants). Accounting Services follows up with the person(s) responsible for the deficit cost center(s) to determine if and when additional funding is expected to cover the deficit balance.