May 1 Begin Assigning FY to Requisitions. Indicate the FY (current or next) to charge the requisition’s expense against. Call Contracting and Purchasing Services at 3118 with questions.
May 15 Cutoff for PO's. PO's anticipated to exceed $25,000 must be submitted on-line to Purchasing- WA 301 by 5:00 pm to guarantee being charged to the current fiscal year. Call Contracting and Purchasing Services at 3118 with questions.
June 11 Cutoff for Business Expense Reimbursements. Vouchers must be to the Payroll/Travel Office- WA 204 by 5:00 pm to be charged to the current fiscal year. Call Kyle Souder in Payroll/Travel at 3525 or Maureen Middleton at 6944 with questions.
June 11 Cutoff date for Invoice Vouchers. Invoice vouchers or vendor invoices that must be processed prior to July 1 must be received in Payable Accounting - WA302 by 5:00 pm to be charged to the current fiscal year. Call Payable Accounting Linda Kalisewski at 3351 with questions.
June 24 Cutoff date for CMU Business Credit Cards. Charges posted to your credit card account on or before this date will be charged in the current fiscal year. Anything posted to your credit card account after this date will be in the new fiscal year. Allow at least 5 days for all purchases to be processed. Call Payroll and Travel Services at 3797 with questions.
June 30 Open commitments will be rolled on this date. Open commitments are the purchase orders in department cost center(s) committing funds for which supplies or equipment have not been paid or received. The roll moves open items to the new fiscal year. You will not be able to see these items in the old fiscal year once they have been rolled. However, we will have a file containing the commitments that existed in the cost centers as of the above roll date on the Controller's web site by July 6. Call Tricia Cotter in Accounting Services at 7360 with questions.
July 9, Noon Cutoff for department journal entries. Each department must have all journal entries to Accounting Services by this date if it wants them processed in the year ended June 30. Please write the fiscal year at the top of all journal entries submitted before the year-end close to make sure they are posted to the correct fiscal year. Call Accounting Services at 3707 with questions.
July 9, Noon Cutoff for parked documents. Each department must have all
documents parked in SAP for Accounting Services by this date if it wants them processed in the year ended June 30. Please indicate the fiscal year in the document header text of the parked document submitted before the year-end close to make sure they are posted to the correct fiscal year. Call Accounting Services at 3707 with questions.
July 15, 5:00 p.m. (projected date, subject to change, check SAP Month-End site for updates) Close Fiscal Year
. The majority of all transactions will be processed to department cost centers by this date. Some year-end work study charge-backs and adjusting entries may be processed by Accounting Services after this date. Each department will see its matching share of work study shown as a credit to revenue and a debit to expense. The work-study charge-back has a net zero effect. Departments can view and print reports at this time but must remember that there could be some other miscellaneous items processed after this date. Call Accounting Services at 3707 with questions.
July 31 Target date for posting the new 2021-2022 Budget. This date depends on when the State appropriations and tuition & fees are approved. Call Financial Planning & Budgets at 7378 with questions.