Important Year End Dates

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2016 Fiscal Year-End Dates to Remember

​​(Note: Please allow approximately 3 days for documents being sent via campus mail; or, hand deliver documents to ensure delivery by cut-off dates/times.)


May 2   Begin Assigning FY to Requisitions.  Indicate the FY (current or next) to charge the requisition’s expense against. Call Contracting and Purchasing Services at 3118 with questions.​

May 27   
Cutoff for PO's. PO's anticipated to exceed $25,000 must be submitted on-line to Purchasing- WA 301 by May 27 at 5:00pm to guarantee being charged to the current fiscal year. Call Contracting and Purchasing Services at 3118 with questions.

June 10   Cutoff for employee travel reimbursement vouchers. Vouchers must be to the Payroll/Travel Office- WA 204 by June 10 at 5:00pm to be charged to the current fiscal year. Call Kyle Souder in Payroll/Travel at 3481 with questions.

June 10   
Cutoff date for Global Campus employee travel expense vouchers. Vouchers must be turned in by June 10 at 5:00pm in order to be charged to the current fiscal year. Call Maureen Middleton at Global Campus at 6944 with questions.

June 17   
Cutoff date for Invoice Vouchers. Invoice vouchers or vendor invoices that must be processed prior to July 1 must be received in Payable Accounting - WA302 by June 17 at 5:00pm to be charged to the current fiscal year. Call Payable Accounting at 3351 (Linda Kalisewski) or 7371 (Tammy Campbell) ​with questions.

June 17   Cutoff date for Global Campus Purchase Orders and Invoice Vouchers. Purchase Orders and Invoice vouchers related to Global Campus that must be processed prior to July 1 must be turned in to Global Campus by June 17 at 5:00pm to be charged to the current fiscal year. Call Maureen Middleton at Global Campus at 6944 with questions.​​

June 24   Cutoff date for CMU Business Credit Cards. Charges posted to your credit card account on or before the 24th of June will be charged in the current fiscal year. Anything posted to your credit card account on the 25th of June or later will be in the new fiscal year. Allow at least 5 days for all purchases to be processed.  Call Treasury and Investment Services at 3797 with questions.

June 30   
Open commitments will be rolled on this date. Open commitments are the purchase orders in department cost center(s) committing funds for which supplies or equipment have not been paid or received. The roll moves open items to the new fiscal year. You will not be able to see these items in the old fiscal year once they have been rolled. However, we will have a file containing the commitments that existed in the cost centers at June 30 on the Controller's web site after July 15.  Call Tricia Cotter in Accounting Services at 7360 with questions. 

July 7, Noon   
Cutoff for department journal entries. Each department must have all journal entries to Accounting Services by this date if it wants them processed in the year ended June 30.  Please write the fiscal year at the top of all journal entries submitted before the year-end close to make sure they are posted to the correct fiscal year.  Call Accounting Services at 3707 with questions. 

July 7, Noon   
 Cutoff for parked documents. Each department must have all
parked documents to Accounting Services by this date if it wants them processed in the year ended June 30. Please indicate the fiscal year in the document header text of the parked document submitted before the year-end close to make sure they are posted to the correct fiscal year. Call Accounting Services at 3707 with questions. 

July 13, 5:00 p.m.   
Close Fiscal Year. The majority of all transactions will be processed to department cost centers by this date. Some year-end work study charge-backs and adjusting entries may be processed by Accounting Services after this date. Each department will see its matching share of work study shown as a credit to revenue and a debit to expense. The work-study charge-back has a net zero effect. Departments can view and print reports at this time but must remember that there could be some other miscellaneous items processed after this date. Call Accounting Services at 3707 with questions. 

July 31   
Target date for posting the 2015-2016 Plan to the new fiscal year. This date depends on when the State appropriations and tuition & fees are approved. Call Accounting Services at 3707 with questions. ​​
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