Important Year End Dates

2014 Fiscal Year-End Dates to Remember
May 2    Assign FY to Requisitions.  Indicate the FY (current or next) to charge the requisition’s expense against.

May 23  
Cutoff for PO's. PO's anticipated to exceed $25,000 must be submitted on-line to Purchasing- WA 301 by May 23 at 5:00pm to guarantee being charged to the current fiscal year.

June 12  
Cutoff date for Invoice Vouchers. Invoice vouchers or invoices that must be processed prior to July 1 must be received in Payable Accounting - WA302 by June 12 at 5:00pm to be charged to the current fiscal year. Call Payable Accounting at 3523 with questions.

June 13  
Cutoff for employee travel reimbursement vouchers. Vouchers must be to the Payroll/Travel Office- WA 204 by June 13 at 5:00pm to be charged to the current fiscal year. Call Payroll/Travel at 3481 with questions.

June 13  
Cutoff date for Global Campus employee travel expense vouchers. Vouchers must be turned in by June 13 at 5:00pm in order to be charged to the current fiscal year. Call Kay Fox at 6944 with questions.

June 24  
Cutoff date for CMU Business Credit Cards. Charges posted to your credit card account on or before the 24th of June will be charged in the current fiscal year. Anything posted to your credit card account on the 25th of June or later will be in the new fiscal year. Allow at least 5 days for all purchases to be processed.

June 30  
Open commitments will be rolled on this date. Open commitments are the purchase orders in department cost center(s) committing funds for which supplies or equipment have not been paid or received. The roll moves open items to the new fiscal year. You will not be able to see these items in the old fiscal year once they have been rolled. However, we will have a file containing the commitments that existed in the cost centers at June 30 on the Controller's web site after July 15.

July 8, Noon.  
Cutoff for department journal entries. Each department must have all journal entries to Accounting Services by this date if it wants them processed in the year ended June 30.  Please write the fiscal year at the top of all journal entries submitted before the year-end close to make sure they are posted to the correct fiscal year.

July 8, Noon.  
 Cutoff for parked documents. Each department must have all
parked documents to Accounting Services by this date if it wants them processed in the year ended June 30. Please indicate the fiscal year in the document header text of the parked document submitted before the year-end close to make sure they are posted to the correct fiscal year.

July 14, 12 p.m.  
Close Fiscal Year. The majority of all transactions will be processed to department cost centers by this date. Some year-end work study charge-backs and adjusting entries may be processed by Accounting Services after this date. Each department will see its matching share of work study shown as a credit to revenue and a debit to expense. The work-study charge-back has a net zero effect. Departments can view and print reports at this time but must remember that there could be some other miscellaneous items processed after this date.

July 31  
Target date for posting the 2013-2014 Plan to the new fiscal year. This date depends on when the State appropriations and tuition & fees are approved.

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