Document Imaging

Document Imaging

What is Document Imaging?

Document imaging is the process of scanning documents or forms using specialized software and saving the resulting image files on a computer.

Mainframe-generated reports can also be imaged using COLD (Computer Output to Laser Disk) technology.

Imaging offers substantial improvements in accessibility, retention, speed, and storage space over traditional document storage methods (such as the ever-present file cabinet), thereby helping CMU's accounting departments improve their customer service.

Software and Hardware

The Business and Finance document imaging system consists of Paperwise imaging software running on a Windows 2000 file server. Paperwise's Imagewise software is used for scanning documents, and their Datawise software is used for importing mainframe reports (COLD), such as purchase orders.

The file server stores image files on its hard drives; images are later moved (archived) to 2.6GB or 9.1GB WORM optical disks (Write Once, Read Many) for long-term storage. A 24-disk optical disk "jukebox" provides quick access to image files over the network.

There are three scanning stations; each have 17-inch color monitors and Fujitsu scanners.

Employees access imaging applications at their desktop PCs using Mapped Drives to log on to the file server.

Current Applications

Departments using optical imaging include Accounting Services, Budget & Planning, Human Resources, Payables, Payroll, Purchasing, and Receivables.