As part of the CMU Business Expense Manual, business purpose and/or entertainment/hosting information documentation is required for expenses paid with university funds. When a department incurs an expense through Campus Dining or Camps and Conferences, and a journal entry processed to charge the department, the department is responsible for providing documentation to Payroll and Travel Services for review. Instructions on how to submit this information will be included with the booking contract and at the conclusion of the event when the department is charged.
- A detailed business purpose for the event
- Detailed attendee list (this can be a separate attachment if it is a large list)
- Business affiliation and relationship of attendees to CMU, i.e. students, faculty/staff, donors/alumni, consultants.
If you have any questions about this process please contact Payroll and Travel Services at (989)774-3525 or (989)774-6944.