Transferring Transactions into SAP

Financial Services and Reporting

The CMU Business Credit Card statement's current period runs from the 25th of the month to the 24th of the month. (i.e. April 25, 2008 - May 24, 2008). Individuals with a ActivePay user account can log into ActivePay to view and update credit card transactions anytime during the month. Transactions can be updated until the lock-down takes place. The lock-down schedule is located on the Payroll and Travel Services website.

On the day of the lock-down, an ActivePay Administrator will lock all transactions from further editing. A file will be created and sent to Accounting Services to be loaded into SAP. While doing the upload, if there are any problems or errors with account codes assigned to a transaction, the transaction will be allocated back to the default account codes. Accounting Services will contact the cardholder to inform them of the incorrect account codes. At this point, a journal entry will need to be submitted to Accounting to have the transaction moved to a different account.

Once the lockdown process has been completed, you can log into SAP to view your credit card transactions. They can be found in the account codes you assigned using ActivePay.