Transferring Transactions into SAP
Financial Services and Reporting
The CMU Business Credit Card statement's current period runs from
the 25th of the month to the 24th of the month. (i.e. April 25, 2008 -
May 24, 2008). Individuals with a ActivePay user account can log
into ActivePay to view and update credit card transactions anytime during
the month. Transactions can be updated until the lock-down takes place.
The lock-down schedule is located on the Payroll and Travel Services website.
On the day of the lock-down, an ActivePay Administrator will
lock all transactions from further editing. A file will be
created and sent to Accounting Services to be loaded into SAP. While doing the
upload, if there are any problems or errors with account codes assigned
to a transaction, the transaction will be allocated back to the default
account codes. Accounting Services will contact the cardholder to inform them of
the incorrect account codes. At this point, a journal entry will need to
be submitted to Accounting to have the transaction moved to a different
Once the lockdown process has been completed, you can log into SAP
to view your credit card transactions. They can be found in the account
codes you assigned using ActivePay.