|Creating a moving plan and properly preparing for your move is the best way to avoid panic, frustration, and interrupted service to your customers. The moving tips below will help you get started. |
- Create a list of Faculty/ Staff members and room numbers to be moved.
- Create a Moving/ Packing “Things To Do” list and prioritize items according to their impact on customer service.
- Take an Inventory of your Items to be moved.
- Discard unnecessary or unwanted items prior to move.
- Identify Special Moving Needs (Heavy or Sensitive Equipment); communicate these special needs ASAP.
- Identify Highly Valuable or Theft Prone items and arrange for security concerns.
- Filing Cabinets must be emptied and contents boxed.
- Kitchenette items must be packed.
- Plants must be packed.
- Artwork, plaques, reception areas, common and graduate student areas must be packed.
- Items should be packed in containers or boxes that are completely closed or sealed. Banker’s boxes or standard paper boxes with lids are preferred. Each box should be of reasonable size and in good condition.
- Moving supplies are the responsibility of the individual departments. A variety of moving supplies may be purchased from University Stores.
Each box or container must be labeled to identify your Department’s belongings. This label should contain the following information:
Building and Room Number at new location
Labels should be placed on the End and Side of each box, this allows for quick identification and the most efficient organization when boxes are stacked on top of each other.
*** Please, No Sticky Notes. They fall off items easily****
- Prior to your department’s scheduled move date follow up with all staff members to ensure that all areas are ready for the move. If any area is not packed completely take necessary steps to ready it for the move.
During the move
Make sure that your staff is informed regarding the expected move time line.
Start date, expected completion date, expected staff involvement and work schedule.
- Establish contact persons both at the new office and old office to relay questions and make decisions during the move.
- Document and communicate changes to moving schedule should they be become necessary.
- Evaluate the Telephone and Point of Service change over dates. Make sure that expected transitions occur as planned.
- Assign a department “Lost and Found” area for items that have been mislabeled or have had labels removed.
- Assign persons to pick up, organize and discard containers and packaging materials, as they are unpacked so that entryways and offices areas do not become cluttered.
- Check in with each individual in your department to see if all aspects of their new workspace are functioning properly: telephone, computer network access, lights, air condition/ heat, work surface heights, chairs, drawers, etc. Urge your staff to follow up on issues or concerns quickly.
- Check in with each Staff member to see if all items have arrived in their new work space as expected. If items are missing, identify what they are and start the process of tracking them down. Check the lost and found area.
- Set a firm date when all business is to be concluded at the old office location.
- Collect all old keys from previous location or office and make sure that everyone has new building keys.
- Contact Moving & Delivery with further questions at (989) 774-3917.