COVID-19 FAQ for Employees and Supervisors


General COVID-19 FAQ's for Employees and Supervisors

  • Direct the employee to complete the CMU health screening app so they can be contacted by the CMU COVID Tracking Team (which includes CMU Health). 
  • Limit discussion to asking about the presence of only COVID-related symptoms. 
  • Do not ask about underlying medical conditions.
  • You may not mandate that an employee not report to work because the employee disclosed, or you are aware of, a medical condition unrelated to COVID-19. 
  • The employee must follow the guidance of their health care provider, CMU Health or the Central Michigan District Health Department. Employees whose health care provider advises them to self-isolate may claim sick time or they may ask to work remotely.
  • Immediately report the information to covidtracking@cmich.edu
  • If in doubt about whether an employee’s symptoms are consistent with COVID-19, advise the individual to stay home until they have no symptoms or have been in contact with their primary care provider or CMU Health for further assessment and testing if indicated. 
  • Immediately send the employee home and encourage them to self-quarantine. 
  • Direct the employee to complete the CMU health screening app so they can be contacted by the CMU COVID Tracking Team (which includes CMU Health). 
  • Instruct the employee to contact their own health care provider or, if they can't get an appointment with their health care provider, complete the CMU health screening app to be contacted by CMU Health. The provider will give further direction on the next actions to be taken. 
  • The employee must follow the guidance of their health care provider, CMU Health or the Central Michigan District Health Department. Employees whose health care provider advises them to self-quarantine or isolate may claim sick time or they may ask to work remotely. 
  • Immediately report the information to covidtracking@cmich.edu
  • If in doubt about whether an employee’s symptoms are consistent with COVID-19, advise the individual to stay home until they have no symptoms or have been in contact with their primary care provider or CMU Health for further assessment and testing if indicated. 
  • Offices and common spaces will be cleaned by custodial staff and as directed by Risk Management/Environmental Health and Safety, and in accordance with latest CDC guidance. 
  • Immediately notify covidtracking@cmich.edu. 
  • Instruct the employee they are not to report to work until they have reached their release date determined by the CMU COVID Tracking Team or the public health official they spoke with. 
  • If they are having symptoms, instruct the employee to call their primary care provider or CMU Health for assessment, if they haven't already done so. 
  • If tested at CMU, inform the employee that CMU Health will report positive test results to CMDHD, and the individual will be contacted to determine appropriate actions. 
  • Employees in isolation may claim sick time or they may request to work remotely. 
  • No. The person’s identity is confidential. 
  • Reasons for employees being absent are confidential unless the absent employee chooses to share. You may say only "Pat will not be at work today." 
  • You may tell other employees an employee has tested positive and that they would be notified by the health department if they were considered to be a close contact with that person. The language below is offered as an example: 
    "For any cases that emerge among the university community, CMU Health and the Central Michigan District Health Department will determine if contact tracing is warranted. If you don't receive a notification from CMU Health or CMDHD, there is no further action needed on your part. Please continue to monitor yourself closely for symptoms and practice disease prevention behaviors such as wearing a face covering, hand washing and social distancing. Should you not feel well, please stay home and contact your primary care provider or CMU Health." 
  • The COVID-positive employee plays the primary role in contact tracing and should notify all known close contacts. 
  • CMDHD endeavors to perform contact tracing. 
  • Employees contacted may be directed by the CMU COVID Tracking Team or a public health official to obtain a COVID test and will most likely be placed in self-quarantine.

Speak to the coworker with suspected exposure to COVID-19 to learn more about their concerns. 

  • If that employee is not demonstrating symptoms but believes they were in close contact with someone who tested positive for COVID-19, advise the employee to complete the CMU health screening app questionnaire and respond "yes" to the "contact with others" question. 
  • As a supervisor, you must immediately report the information to covidtracking@cmich.edu.  

When a public health official or health care provider has directed the employee to self-isolate due to symptoms, the employee must meet all of the following criteria before returning to the workplace: 

  1. At least 24 hours have passed since recovery, defined as resolution of fever without the use of fever-reducing medications. 
  2. Improvement in symptoms — e.g. cough, shortness of breath. 
  3. At least 14 days have passed since symptoms first appeared. 
  4. Past their isolation release date and received a confirmation email from the CMU COVID Tracking Team.  

Based on CDC guidance, the employee may return to work only after all of the following conditions are met: 

  1. At least 14 days have passed since symptom onset. 
  2. At least 24 hours have passed since resolution of fever without the use of fever-reducing medications. 
  3. Other symptoms have improved. 
Employees who never develop COVID-19 symptoms may discontinue isolation and other precautions 14 days after the date of their first positive test.    
  • The employee should complete the CMU health screening app to notify the CMU COVID Tracking Team of their close contact status. They will be provided an initial release date, pending health department review. 
  • On the day before release from quarantine, the employee will receive an email from the CMU COVID Tracking Team notifying them of the pending release. 
  • If a quarantined employee has completed a 14 day self-quarantine without developing symptoms, the employee may return to work after the 14th day without a return-to-work slip from an appropriate health official. 
  • If a quarantined employee develops symptoms or tests positive during the self-quarantine, the employee must follow the requirements of their health care provider or CMU Health. See the guidance above for an employee with COVID-19 symptoms or a positive test result. 
  • A return-to-work note from a doctor is no longer required, however returning employees should have some notice from a health department authority or from covidtracking@cmich.edu indicating they have been released from quarantine (based on the standard for days in quarantine following a close contact). 
  • If a faculty member, staff member or student employee believes they have contracted COVID-19 after exposure to a known COVID-19 positive person while working on campus, they must report the exposure to the CMU Workers' Compensation office at 989-774-7177 as soon as possible. 


HEALTH CARE COVERAGE

(For faculty and staff covered by a CMU-sponsored health plan)
If a medical professional orders a COVID-19 Test for you, it will be covered at no cost under all CMU-sponsored healthcare plans. This means that all copays, deductibles, and out-of-pocket costs are waived only for the focused test used to diagnose COVID-19. If you incur office visits or have other treatment needs, see the next question.
If you require an office visit for testing, or for treatment of a diagnosed case of COVID-19, you will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, and out-of-pocket amounts under CMU-sponsored medical plan you are enrolled. For additional coverage details, visit the CMU Benefits & Wellness webpage.
CMU provides resources to help benefit-eligible faculty and staff employees and eligible dependents cope with these types of life events through its Employee Assistance Program (EAP). Call 800-788-8630 (24 hours a day, 365 days a year). The EAP provides confidential, short-term counseling at no cost to the employee. Additionally, employees enrolled on a CMU-sponsored health plan can schedule time to speak with a counselor in the privacy of their home through the telemedicine option.
Benefit coverage will continue for employees who use approved unpaid time (either partially or fully unpaid). Employee premium cost share will be withheld when pay is available. When there isn't sufficient pay, employee premium cost share will go into arrears and will be withheld on the next available pay(s).

It's important to note that it may take several pays to recoup the benefit premium cost share due. Employees may not receive any pay until their cost share has been repaid. If employment terminates and the employee has not paid their benefit premium cost share, the Benefits & Wellness Office will mail a letter to the employee with instructions on how to repay the outstanding premium cost share.


PAY, TIME OFF & LEAVE

(For staff and temporary employees)
When a benefits-eligible employee:
...And, with supervisory approval, is able to work from home
...And is unable to work from home
Has been instructed to self-quarantine, has COVID symptoms, or tests positive for COVID
 Regular pay will continue
Time will be covered with accrued leave unless employee elects to be unpaid.
Reports a need to be away from work to care for a family member who is showing COVID-19 symptoms, or who is positive for COVID
 Regular pay will continue
Time will be covered with accrued leave unless employee elects to be unpaid. 
Reports a need to be away from work due to a school or childcare closure
Regular pay will continue
Time will be covered with accrued leave unless employee elects to be unpaid.
Temporary employees will be unpaid for time not worked.
Your supervisor has the authority to cancel any pre-approved vacation request, especially in circumstances where there are serious staff shortages as a result of illness. Your vacation could also be canceled if you have been designated as essential staff (see ABOUT ESSENTIAL EMPLOYEES section for more information).
You may not bring your children to the workplace. If you need to be home to care for others, talk to your supervisor and view the information under “How will I be paid if I have to be away from work due to a COVID-19 related reason?"