The Student Hire Form (the "Half Sheet") is simple and thorough. It tells our office everything we need to know to hire your students. Keep details organized on half-sheets, especially if
including 2 or more tasks and rates. Do only ONE cost center per half-sheet; multiple cost centers require multiple
half-sheets. Half-sheets must include last name, first name
AND campus ID number. Half-sheets must include the initials
of the person filling out the information. Blue or black ink only.
No pencil or colored ink.
: Last name, first name of the student hireCampus ID Number
: Write this number carefully and clearlySSN
: The Social Security number is helpful for awarding Work Study; it is necessary only if Campus ID or birthdate is unavailable.HS Student, Undergrad
: Check one. High school students must complete Work Permits in our office.Birthdate
: The birthday of the student hireGA Assignment
: Check only if the student is a Grad Assitant.Have you applied for Financial Aid
: 'Yes' indicates an opportunity to award Work Study.Local Address
: The Hall or location in Mt. Pleasant.Permanent Address
: The residence where W-2s are sent.Assigned employment inUnit
: Your department or restaurantCost Center
: The five digit department code that pays the studentPosition
: The job title of the studentJob Code
: The task code ("job number") the student will work underWage
: The hourly rate of payBegin Payroll Period
: The first day of the two week Pay Period in which the student begins work. Always a Sunday.End Date
: The last day of the final two week Pay Period in which the student ends work. Always a Saturday.
(Together, Begin Payroll Period and End Date constitutes a Hiring Period. Generally speaking, there are only two Hiring Periods: Academic Year and Summer. These periods may be broken into semesters or smaller. The smallest time frame a student may be hired is two weeks or one pay period.)
: The level a pay the student is working within. I, II, III or IV.Class Schedule
: Indicates when the student is unavailable for shifts Completed by
: Indicates who should be contacted with questions regarding the hire.