employer: "You are required to get each employee's name and Social
Security Number (SSN) and to enter them in form W-2 (this requirement
also applies to resident and nonresident alien employees). You should
ask your employee to show you his or her Social Security card. The
employee is required to show the card."
If students do not have a Social Security card, they may go to the
Social Security Administration (SSA), 1940 Sweeney Street in Mt.
Pleasant between the hours of 9:00 a.m. and 3:30 p.m. (Wednesdays, 9:00
a.m. - 12:00 p.m.) to apply for a new card. The SSA requires students
to present government issued photo IDs when applying for a replacement card. The card is
then mailed to the student within 7-10 business days; however, the student will
be given a document to use for employment purposes. This document
should be brought to the Student Employment office to complete the
Also, the employment office must:
the name and number of each employee exactly as they are shown on the
employee's Social Security card. If the employee's name is not correct
on the card (for example because of marriage, adoption or misspelling),
the employee should request a new card from the SSA. Continue to use
the old name until the employee shows you a new Social Security card
with the new name."
From Bovee University Center (leaving campus) turn left on Preston St. to Mission St. Turn right onto Mission St. heading south; at the corner of Mission St. and Broomfield Rd. turn left. Take Broomfield Rd. to Sweeney Rd. and turn left; SSA is on the left (Westside) of Sweeney St.
CMU student employees normally do not have Social Security taxes
(FICA) withheld from their pay. During the Academic year, student
employees are exempt from FICA withholding if they are enrolled
half-time (six credit hours for undergraduate students; five credit
hours for graduate students.) During the Summer, to be exempt from FICA
withholding, citizen students must be enrolled at least half time. High
school students always have FICA withheld regardless of enrollment
status or the number of hours worked. International students never have
Employment Eligibility: CMU Students
Students must be enrolled at least half-time to be eligible to work
on campus during current school semesters. Undergraduate students must
be enrolled in at least 6 credit hours; graduate students must be
enrolled in at least 5 credit hours. Work Study students must also be
on good academic standing with the university. Students may work at more than one job on campus. During the academic
year, student employees may not work more than 50 hours per pay period at any and all campus job(s) they hold, combined.
Employment Eligibility: High School Students
High school students are eligible to work on campus if the student
is at least 16 years old and has a valid work permit, obtained from the Student Employment office.
Students who complete a
work permit and return it to the Student Employment office may work if
the following stipulations are met:
- A high school student may work between the hours of 6:00 a.m. and 10:30 p.m. (11:30 p.m. during summer break)
- A high school student may not work more than 48 hours during Summer (24 hours maximum during the school year.)
- A high school student may not work more than 10 hours in one day
- A high school student may not work more than 6 days in one week
International students must be enrolled as full-time students to be
eligible to work. International Undergraduate students must be
enrolled in at least 12 credit hours and International Graduate students
must be enrolled in at least 9 credit hours. International Students must be hired only as student employees.
They cannot be employed as temporary staff.
International students may not work more than twenty hours per week combined
at any and all campus job(s) they hold, including graduate
assistantships. During Summer, international students may work forty
hours per week combined at any and all campus job(s) they
hold. Thanksgiving week, the semester break in December and Spring
Break are NOT considered non-enrollment periods.
For further clarification about the 20-hour work week rule, call Student Employment at 989.774.3881
When international students are first employed, they must come to the Student
Employment Office (Bovee 121) to fill out hire paper work. Students
must bring with them:
- Social Security Card
- Picture ID
- I-20 Form or IAP-66 Form
The Social Security card can be obtained at the
SSA, 1940 Sweeney Street in Mount Pleasant. The hours
of operation are 9:00am - 3:30 p.m., (Wednesdays, 9:00 a.m. -
Noon), phone: 989.775.5411. Inform all new employees that the
Social Security card is needed before coming to fill out the hire paperwork.
Upon completion of the hire paperwork, the student will be given a
signed Hire Authorization Card (aka the red card) to return to the
student's supervisor. After the supervisor receives the Hire
Authorization Card, the student is eligible to begin working.
Supervisors must always insure this requirement is met.
Any student working without a Hire Authorization Card
is in violation of Federal law.
If a student has not completed the required paperwork within three
business days, the student is subject to termination. The supervisor
receives a "Not Eligible For Work" list. Please do not let students on
this list work until they present a valid Hire Authorization Card.