Microfilming Services at the Clarke Library

History

In 1967, with the help of a grant from the Kresge Foundation, the Clarke Historical Library began microfilming newspapers from Michigan communities. Then, as now, local newspapers form the single most important record from which a community can be documented. No resource is more important for a local historian than the town newspaper. Thus, for more than thirty years the Clarke Library has worked with Michigan communities to preserve local newspapers on microfilm. To date, more than 11,000,000 newspaper pages have been preserved as a result of this work.

What the Clarke Does

The Clarke Historical Library’s microforms staff provides a complete service that creates archival quality finished microfilm from the paper newspaper (or other source material) that you provide. A typical project begins when the newspaper arrives at the library. While at the library, the newspaper is carefully cared for in our secure, temperature and humidity controlled stacks. Before filming the newspaper is disbound (if it was received bound, please see the note below on why we do this) and checked to be sure all the issues and pages are in correct order. Once collation is complete the newspaper is filmed on a state-of-the art Zeutschel microfilm camera. Using this machine, a 35 mm master negative reel is created. After inspection to ensure that the film includes all the requested images and that all technical, preservation standards have been met, a “print negative” and user copies of the film are created. When duplication is completed, a user copy of the film is returned to project’s sponsor, or to a location the project sponsor specifies (often a local public library). The original newspapers are either returned to the location from where they came or disposed of by the Clarke Library in a manner agreed to in advance the newspaper’s owner and the Clarke Library.

All film created by the Clarke Library meets or exceeds all relevant American National Standards Institute (ANSI) standards for preservation microfilming.

Why Choose Us?

Although there are several vendors who can microfilm your material, the Clarke Library offers three distinct advantages:

  • Microfilming newspapers is part of the Clarke Library’s core responsibility, to preserve Michigan state and local history. We are dedicated to maintaining high standards so that future generations will benefit from our work and to obtaining the lowest possible cost to ensure the preservation of as much of our state’s heritage as possible. Preserving history is our mission, not just our job.
  • The Clarke Library maintains, without charge to the customer, the original negative in offsite climate-controlled storage and the print master in our climate-controlled stacks, thus maximizing the life of the negative film and creating protection against a disaster. This is not a service normally provided for free by vendors but we do it because of our mission to preserve local history. We want to ensure that your community history survives into the future. Should your user copy be damaged or destroyed, the negative will be easily found and available to make new user copies.
  • The Clarke Library maintains a user copy of your film in our library. Thus your microfilm project not only benefits you but it also adds to the historical records available to the public statewide.

Continuing Program

Although the Clarke Library is pleased to work with any organization on a microfilming project, one of the most fruitful approaches is the “Continuing Program.” Using this program we microfilm a back file of a particular newspaper and also receive a free subscription to the paper and retain current issues. When a sufficient number of issues have been received to complete a reel of microfilm we automatically film the material and forward a user copy of the resulting film to you.  Because the continuing program offers a more stable business model for our microfilming project, we also offer this service at a substantial discount over the price charged for “one-time” projects.

Costs

Below is a tentative schedule of costs, as of May 1, 2008. Prices are subject to change without notice.

Services

 

 

Original Microfilming per reel (approximately 1,000 images)

 $               325.00

 

Continuing Newspaper Program Microfilming per reel

 $               275.00

 

Service Copies & Replacement reels (Continuing Program)

 $                 85.00

 

Back File Copies* (other than Continuing Program)

 $               100.00

 

Supplemental Labor Charge

$20.00 per hour   

 

*10% discount on orders of 10 or more back file copies.

 

 

Contact Us

If you are interested in exploring the possibility of microfilming a local newspaper, please contact us. We are happy to discuss the details of your project and create a free estimate of costs. Please contact Kim Hagerty by telephone at (989) 774-4420 or by email at Kim.Hagerty@cmich.edu.

Ways You Can Help

There are various ways you can help support the Clarke Library’s microfilming project. These include:

  • Locate paper in need of filming.
  • Lend papers in your possession for filming.
  • Support microfilming projects with financial donations.
  • Share information about the Clarke  Library’s Microfilm Project with others who you think would be interested, or who you think should know about the project.
  • Start a project to collect back issues of a newspaper that has not been microfilmed.
  • Provide a newspaper subscription for the Continuing Program.

Why We Disbind Newspapers before Filming

Although bound newspapers are extremely convenient for users, they are a significant problem for cameras. All forms of binding bend the newspaper at the point where the edges of the individual newspaper sheets have been put together, just as all bound books curve at the page meets the binding. That curvature compromises the quality of the microfilm. A variety of problems can occur, depending upon how “tightly” bound the newspaper is, that is how close the innermost column of print is to the edge of the binding. At a minimum some portion of the innermost column will likely be out of focus. At its worst, the entire, inner column is not readable on the microfilm. For this reason ANSI standards call for newspapers to be filmed disbound and flat.

Is Microfilm Obsolete?

As the nation moves into the digital era some people have questioned the ongoing need for microfilm. Given the internet’s ability to distribute information widely and quickly, can digitization of newspapers replace the microfilming of newspapers?

Digitization is an important tool through which to distribute copies of historical newspapers found in libraries and archives. The ease with which an individual can call up information on a computer screen contrasts sharply to the need for old-fashioned microfilm readers. However, because of frequent hardware and software changes, as well as the possibility of electronic file corruption, electronic versions of newspapers are usually not a wise choice for long-term, preservation purposes. Microfilm created in compliance with various nationally-recognized preservation standards remains the best way to preserve newspapers for the long haul.

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