Skip navigation

Grant Rules


Rules Regarding the Michigan Digital Newspaper Grant Program

 Selection Process:

  • Applicants selected for final consideration will be notified no later than April 2, 2021.

  • Applicants will be asked to encourage members of their community to vote between March 15 and March 28, 2021. Voting may take place either electronically (March 22-28) via Twitter or through an additional mail-in option (March 15-21 must be postmarked during these days and received by March 28, 2021).  

    • Electronic voting is subject to the following limitations:

      • Electronic votes will only count if they are cast from March 22 to March 28.

      • The Library reserves the right to limit the number of electronic votes accepted per person, social media account, IP address or other designating factor of the Library's choosing.

      • The Library is not liable in the event a hardware or software failure makes it impossible for votes to be received or counted, or for any other failure on the part of the Library or any third party vendor making impossible the receipt or counting of electronic votes.

    • Michigan picture postcards may be submitted to the Library in lieu of electronic votes. Postcard voting is subject to the following limitations:

      • Postcards can be sent in the week prior to electronic voting, but they cannot be postmarked earlier than March 15, 2021 and must be postmarked no later than March 21, 2021. All postcards must be received by the Library no later than March 28, 2021.

      • A single postcard will be considered equal in value to five (5) electronic votes.

      • Postcards must be mailed to the Clarke Historical Library, Central Michigan University, Mt Pleasant, MI 48859

      • Sender must pay postage. The Library will not accept "postage due" postcards, nor will such cards be counted in the final total of votes.

      • Postcards must state, in writing, the community/newspaper that is being supported.

      • In general, postcards must be individually addressed, stamped, and mailed. An exception will be made for unique, individually created postcards that may be made as part of a library or school project. Such postcards may be mailed in bulk. However, like regularly mailed postcards, they must be postmarked no earlier than March 15, 2021 and must be received by the Library no later than March 28, 2021.

      • A committee, selected by the Clarke Historical Library staff, will review all applications and select no more than five for final consideration.

Voting Summary:

    • Postmarked and mailed March 15 – 21 only.
    • Must be received by March 28.


    • March 22-28

Additional Rules for Applicants:

    • The winning applicant will be notified no later than April 2, 2021.

    • By applying, an applicant(s) consents that should they be selected as a finalist, the Clarke Historical Library may post all or part of their application online in a publicly accessible website in order to inform the public about the application. The Library, however, will not post online personally identifiable information regarding the applicant included in the application, including name(s), address(es), or other contact information.

    • By applying, the applicant acknowledges that they control or have unrestricted access to, the microfilmed version of the nominated paper(s) or physical copies of the newspaper. The applicant is solely responsible for obtaining the original newspapers, or microfilm, needed for scanning and must allow, or arrange for the allowance of, the use of the original papers or film on the CMU campus for digitization for a period of at least one continuous calendar month (30 days). In the case of original newspapers, if the material is bound, the applicant consents to disbinding the material for filming. Original newspapers that are microfilmed will be returned to the applicant disbound.

    • Microfilm supplied by the successful applicant must meet minimum technical standards to ensure adequate scanning. The preferred film from which newspaper scans will be made is second generation negatives (print masters). The Clarke Historical Library reserves the right to abandon the successful applicant's project if, in the Clarke Historical Library's sole opinion, the film supplied by the successful applicant is inadequate for the creation of digital copies/OCR conversion or the original newspapers supplied cannot be successfully microfilmed.
    • Scanning standards, choice of online delivery platform, and all other technical features of the scanning project will be determined at the sole discretion of the Clarke Historical Library. Microfilming standards, if applicable, will also be determined at the sole discretion of the Clarke Historical Library.

    • Scanning and making of the newspaper title available online must take place in a way consistent with all applicable provisions of U.S. Copyright law. Obtaining any necessary copyright permission is the sole responsibility of the applicant. The Clarke Historical Library, at its sole discretion, may decline to undertake any project if it believes to do so would place the Library in violation of copyright law.

    • After 90 days of being informed of winning, should the winning applicant be unable to meet, or show reasonable capacity to meet, any of the above terms, the Clarke Historical Library reserves the right, at its sole discretion, to withdraw the award and present it to another applicant.
  • Rules published as of January 2021.  These rules replace previously distributed contest rules, whether dated or undated, and define all aspects of the competition in the 2021 cycle.
This grant is made possible by the Robert and Susan Clarke Endowment​ with additional funding provided in part by the Institute of Museum and Library Services through the Library of Michigan.