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General Reservation Information, Policies and Procedures




Room Reservation Procedures
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  • To request a room, complete an online reservation form. Rooms will only be assigned after the appropriate form is submitted. You will receive an email confirmation when your event is approved.
  • The person requesting the room must represent an official CMU University Group or Student Group as defined in CMU’s Facility Use Policy.
  • Requests are processed in the order in which they are received. Consideration will be given to the size of the group and the space available. The Libraries reserve the right to reassign or cancel reservations to assure the most appropriate utilization of its facilities.
  • Room reservations should be submitted at least one week prior to the event and should include:
    • Requests for early and special room set-ups.
    • Requests for instruction on audio-visual equipment. Library staff is not available to operate equipment during events. Library staff may or may not be available for equipment troubleshooting.
    • Requests for event signage.
    • Requests for library approval on planned food and beverages in the space.
  • Changes or additions to, as well as cancellations of, the original request must be communicated to the Library 48 hours prior to the event. Please call (989) 774-1030 or email the Library Facility Specialist.
  • Rooms can be reserved up to six months in advance, or one year for events pertaining to Core University Activities as defined in CMU’s Facility Use Policy.
  • Rooms cannot be reserved on a recurring basis. Exceptions may be made for the Strosacker Room for events pertaining to a Core University Activity as defined in CMU’s Facility Use Policy.
  • All space requests for Registered Student Organizations (RSOs) must be processed through Engage before submitting a request for space in the Library.
  • Events must end 30 minutes prior to the closing of the Park Library building.


Food/Beverage Policies          Back to top
  • The group hosting the event is responsible for observing the Libraries’ food and drink rules. Failure to do so may result in loss of future room privileges and possible cleaning charges.
    • Food and beverages are NOT permitted in the Sarah and Daniel Opperman Auditorium.
    • Pre-packaged snacks may be handed out at tabling events in the Main Corridor. Permission for handing out drinks must be obtained from the Libraries.
    • Food and beverages are permitted in the Strosacker and Baber Rooms.
      • Arrangements to serve food and beverages should be made directly with Classic Fare Catering at (989) 774-7480. The library must approve food and beverage requests before the event.
      • Use of placemats and coasters is mandatory when food or beverages are served in the Strosacker Room.
      • All food and beverages must be removed from the space when the event has ended.



General Information and Policies          Back to top
  • Rooms must be left in the condition in which they were found.
  • The cost of repairing damage to the facility or equipment will be charged back to the sponsoring
  • organization or person, with a minimum charge of $45.00.
  • Open flames or heating elements are NOT permitted.
  • The Library assumes no responsibility for the success of scheduled meetings or events.
  • The Libraries are not responsible for lost or stolen items.
  • Registered Student Organizations (RSOs) can request use of the Daniel and Sarah Opperman Auditorium and the Strosacker Room. The Main Corridor and the Baber Room are not available for use by RSOs.
  • Commercial solicitation and fundraising and promotion of non-CMU products, services, or events are NOT permitted at events in the Park Library under CMU’s Solicitations and Fundraising Policy.
  • All groups using University Space are expected to adhere to the laws of the State of Michigan, all local and federal laws, and general policies, regulations, and guidelines of Central Michigan University and the CMU Libraries. Failure to comply with Central Michigan University’s Administrative Policies, Procedures, and Guidelines may result in forfeiture of the privilege of utilizing Libraries facilities.


FAILURE TO FOLLOW THESE POLICIES MAY RESULT IN A ROOM RESERVATION BEING CANCELLED AND POSSIBLE DENIAL OF FUTURE PRIVILEGES IN THE LIBRARY. 
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie). 

Central Michigan University Library, 250 East Preston Street, Mount Pleasant, MI 48859 - (989) 774-1100 

Last updated August 2019



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