Last Updated: 4/30/07
Room Reservation Procedures
Reservation forms can be found online at our facilities page.
Room reservations should be made at least one week in advance of
the event. Rooms will not be held for requestors, but will be assigned
only after the appropriate forms are filled out and approved.
Requests are not finalized until you have received written
confirmation and paperwork is signed. At that time your event and space
is officially approved.
The requestor is expected to leave the room in the same condition
in which it was found. Failure to do so may result in denial of future
The Library asks for at least a 48 hour notification of
cancellation. If an organization/department fails to give a proper
notification, it may be unable to use the library facilities in the
future. Cancellations must be called (x1030) or emailed (firstname.lastname@example.org) to the Library Facility Specialist. Failure to provide proper cancellation notice may result in a $25 dollar fine.
Arrangements for early set ups and special room set ups should be
made with the Facility Specialist one week in advance. The Library
possesses additional furniture for meetings. It is the requestor's
responsibility to meet with the Facility Specialist at least 48 hours
prior to the event if a special setup is needed. Room set ups that
require less than 1/2 hour are free, any set up that requires more than
1/2 hour will be charged at $15 per hour. Library staff will not be
available to change room set up at the time of the event.
If training is needed in the use of the A-V equipment, it must be arranged with the Library Facility Specialist prior to the event. Library staff is not
available to assist or operate A-V equipment for events. Contact
University Events (x3355) or the OIT Helpdesk (x3662) if assistance in
will be needed during the event. There will be a charge assessed
by University Events or Media Services. The Library will not be
responsible for any charges incurred.
Changes or additions made to the original request affecting the
reserved space should be communicated to the Facility Specialist 48
hours prior to the event.
General room signage will be posted for all events. Additional
signage is the responsibility of the requestor and must be approved by
the Library. Signage is not allowed on walls or glass. The Library has
some free-standing sign equipment available.
Telephone hook up is available in some rooms, but at the
Library's discretion. Substantial phone charges incurred will be charged
back to the appropriate department.
Food or drink is not allowed in the Auditorium. It is the
requestor's responsibility to enforce this policy and failure to do so
may result in loss of future privileges and/or fines assessed.
All food arrangements for other rooms should be made directly
with Dining Services. However, these arrangements must be approved.
Use of placemats and coasters is mandatory when food and/or
beverages are offered in the Strosacker Room. The requestor is expected
to leave the room in the same condition in which it was found. Food and
beverages are to be removed upon the completion of the meeting. Failure
to do so may result in denial of future privileges.
The first violation of policies will result in a warning and
possible fines. A second violation of policies will result in the
cancellation of any campus space for the rest of the academic year.
A university faculty or staff member signature and billing
account # are required for the meeting/event to be held in any room.
That person will be responsible for the room and all its equipment. Any
incurred charges will be billed to the appropriate faculty/staff
member's department or organization.
Any damage to the facility/equipment will be charged to the
sponsoring organization or person, at a minimum charge of $25.00 or
Rooms are reserved in the order in which requests are received.
Consideration will be given to the size of the group and space
available. Rooms may not be reserved on a repeated or on-going basis.
The Library reserves the right to reassign or cancel room
reservations(s) to assure the maximum and most appropriate utilization
of its facilities.
The Library provides meeting space when appropriate, but assumes
no responsibility for the success of scheduled meeting(s)/event(s).
No tape, glue, tacks, or nails are permitted on the walls. No open flame candles are allowed.
The Libraries are not responsible for items lost or stolen in room(s).
Non-university groups requesting room reservations may be granted based upon their relationship/connection to the University.
All groups using University space are expected to adhere to the
laws of the State of Michigan, all-local and federal laws, and general
policies, regulations, and guidelines of the University Library and
Central Michigan University. Failure to comply with these regulations
may result in forfeit of the privilege of utilizing University
To be turned into Library Facilities Specialist (222a Park Library) 72 hours prior to event.
I understand and will adhere to these policies and
regulations. I understand I am the responsible party for room(s) and the
event(s) that takes place. I know that failure to do so may cause me to
lose future meeting room privileges and possibly incur justified fees.
Signature of Requestor_______________________________________________
Signature of Responsible Faculty/Staff Member____________________________________________________________
Billing Account # (There is no charge for rooms. However, this
account will be billed if there is damage to the room or if services are
obtained outside of the library. Ex. Media Services) __________________________________________________________
Date of Event:_________________________________________________________