Printing in Windows

I want to share my printer with my assistant or colleague.  How do I go about doing this?

  1. Click the Start button, point to Settings and then click Printers.
  2. Right-click the printer that you wish to share and select the Sharing option on the menu that appears.
  3. Click the Share Printer option, and then provide a name for the printer share.
  4. If you wish to protect your printer with a password, enter a password into the password field.
    NOTE: If you opt not to enter a password, anyone can print to your printer.
  5. Click the OK button. If you entered a password for the printer share, you will be prompted to confirm it.
  6. Close the Printers control panel. Your printer is now accessible over the network via \\computername\printersharename.

I want to share my printer with my assistant, but I don't want others to have access to it. What should I do?

In Windows, you can hide a shared printer so that it doesn't appear when other people browse across the network. To activate this undocumented feature, give your printer a name that ends in a dollar sign, such as LJ4$, and protect it with a password. Anyone who wants to connect to that printer will need to type in the full name of the printer, the PC to which it is attached, and the password.

How do I stop a print job?

If the print job is still in the queue, open the print-queue folder by double-clicking on the Printer icon in the Taskbar tray. Highlight the job you want to kill. Right-click and choose Cancel Printing from the pop-up menu. To kill every job in the queue, use the Purge Print Jobs option in the Printer menu.

If I am using a portable computer but do not have access to my printer at a particular time, can I save a print job so that I can print it out when I do have access to my printer?

Yes. Open the Printers folder, select the printer you normally use, and choose File and then Work Offline. Now use any printing function as you normally would. Windows will save your print jobs in a queue and offer to print them automatically the next time you connect to the printer. This technique works for networked printers as well. ​​


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