Agreements System Help

Internal / Global ID Use

The Affiliation Agreements System is an online tool that allows the search and view of affiliation agreements between CMU and outside organizations, agencies and institutions.  It allows for the selection of specific search criteria and viewing of search results.  Questions related to the content of an affiliation agreement should be sent to the Internship Coordinator OR to the Affiliation Agreements Coordinator with Licensure, Regulatory Services & Human Capital.

Prior to placing a student for internship, clinical experience or field placement it is beneficial to determine if CMU has an existing agreement with a site and/or for a specific academic program. The Affiliation Agreements System search tool allows you to quickly make such a determination by filtering on a variety of categories in any combination. What follows is a brief description of how to use the search and the criteria options along with two screen captures. You may also download a PDF version of the Agreements System Help.

Begin the search

  1. Click on Sign In gold button in the upper right corner.
Screen Shot to Sign In upper right corner

        
        2.       Select appropriate search criteria.

                  A. Search by Agreement Number

Screen Shot of Search by Agreement Number

                  B. Search by College, Subject, or Major/Minor

Screen Shot to Search by College Subject Major or Minor
               

                 C. Search by Agency, Purpose, Start Year From, Start Year To, Expiration Year
                      From, Expiration Year To, By Region, Active, Expired, and/or Not Executed. 

Screen Shot to Search by Agency Purpose Start Year From Start Year To or Expiration Year

        2.1 Click to Select and the appropriate options will be displayed:
                  a. Click to Select a College – gives a dropdown list of CMU Colleges.
                         i. Multiple Colleges may be selected for any given search.
                         ii. Scroll and click or type ahead to add additional Colleges.

Screen Shot Search Select a College

                  b. Click to Select a Subject – gives a dropdown list of active subjects for the
                        College or Colleges selected.
                         i. Multiple Subjects may be added to a search – scroll and click or type-
                            ahead to select and add additional Subjects.

Screen Shot to Search Select a Subject

                  c.  Click to Select a Major/Minor – gives a dropdown list of majors, minors
                        and subjects related to the college(s) and department(s) selected.
                         i. Multiple Major, Minor or Subjects may be added to a search – scroll
                            and click or type-ahead to select and add additional.

Screen Shot to Search Select a Major or Minor

          3. Click Search button in the lower right corner.

 Screen Shot of Click Search in Lower right corner

          4. Search Results appear below the criteria and Clear/Search buttons.

Screen Shot of an Example of Search Results

       5. Sort the search results by clicking any of the column headings within the 
              Search Results Grid.


Screen Print of Sort the search options


        6. Search Options available only for Internal/Global ID Users:
                 a. Active, Expired and Not Executed agreements
                         i. Active -  Internal Status equal to Fully Executed/Active
                         ii. Expired – Internal Status equal to Expired, Inactive or Terminated
                         iii. Not Executed – Internal Status equal to Drafting, Pending Approval or
                                                           Out for Revision

                  b. Agreement Status
                         i. Yellow – indicates the agreement expires 90 days or less from today.
                         ii. Orange – indicates the agreement is expired.

                  c. Search Results – PDF column
                         i. The far-right column of the Search Results grid displays a document
                             image where a PDF exists and is available to the user.
                        ii. If no PDF icon displays for an agreement, or the PDF does not open
                            properly, please contact
agreements@cmich.edu.

Affiliation Agreement System Technical Help



Public Use

The Affiliation Agreements System is an online tool that allows the search and view of affiliation agreements between CMU and outside organizations, agencies and institutions.  It allows for the selection of specific search criteria and viewing of search results.  Questions related to content of an affiliation agreement should be sent to the specific Internship Coordinator OR Mitchel Hartman, Affiliation Agreements Coordinator with Licensure, Regulatory Services & Human Capital.

Prior to placing a student for internship, clinical experience or field placement it is beneficial to determine if CMU has an existing agreement with a site and/or for a specific academic program. The Affiliation Agreements System search tool allows you to quickly make such a determination by filtering on a variety of categories in any combination.

 

Begin the search

1. Select appropriate search criteria.
         A. Search by Agreement Number - this is assigned during the time of agreement
              data entry. 

Screen Print to Search by Agreement Number

         B. Search by College, Subject, or Major/Minor 

Screen Shot to Search by College Subject Major or Minor

         C. Search by Agency, Purpose, Start Year From, Start Year To, Expiration
              Year
 From, Expiration Year To, and/or By Region.

Screen Shot to Search Agency Purpose Start Year from Start Year To and Expiration Year

1.1 Click to Select and the appropriate options will be displayed:

          a. Click to Select by College – gives a dropdown list of CMU Colleges.
                    i. Multiple Colleges may be selected for any given search.
                    ii. Scroll and click or type ahead to add additional Colleges

Screen Shot to Search by College

          b.  Click to Select by Subject – gives a dropdown list of active subjects for the
                College or Colleges selected.
                   i. Multiple Subjects may be added to a search – scroll and click or type-
                      ahead to select and add additional Subjects.

Screen Shot to Search by Subject

           c.  Click to Select by Major/Minor – gives a dropdown list of majors, minors and
                subjects related to the college(s) and department(s) selected.
                   i. Multiple Major, Minor or Subjects may be added to a search – scroll and
                       click or type-ahead to select and add additional.

Screen Shot to Search Major or Minor

2. Click Search button in the lower right corner.

Screen Shot to Click Search in lower right corner

3. Search Results appear below the criteria and Clear/Search buttons.

Screen Shot of Example of Search Results

4. Sort the search results by clicking any of the column headings within the Search
     Results Grid.

Screen Shot to Sort the Search

5. Additional Search features include:
          a. Buttons
                   i. Clear – clears all search criteria selections to begin a new search.
                   ii. Search – Submits selected criteria and requests system return applicable
                        results.

           b. Helpful Information
                   i. Agreement Number – this is specified by the Affiliation Agreements
                      Coordinator during time of agreement data entry.
                   ii. Academic Relationship – select appropriate colleges, departments and
                       majors/minors related to search needs; multiples of each may be selected
                       "added"

    • College – dropdown list of active colleges within CMU.
    • Department – dropdown list of active departments for the college or colleges selected.
    • Major/Minor – dropdown list of majors, minors and subjects related to the college(s) and department(s) selected.
                  iii. Agency – Click for a dropdown list of active agencies.

    • Scroll through alphabetical list or use type-ahead and click to select the appropriate Agency.
    • Multiple agency names can be added to a search.
                  iv. Purpose – Click for a dropdown list of active purposes.
    • Multiple may be selected.
    • Click to add additional purposes to a search.
                  v. Start Year From / Start Year To – four digit year from the start date of the
                      agreement.

    • Select a range of Start Year to search for an agreement.
                  vi. Expiration Year From / Expiration Year To – four digit year from the
                       expiration date of the agreement.

                  vii. By Region
    • Domestic
      • Agreements for placement within the United States.
      • International
      • Agreements indicated as International.
      • Results include international agencies and international placement agencies.

Affiliation Agreement System Technical Help