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Subject Pool (Sona)

​​​​Please view the Subject Pool instructions and FAQs for participants and researchers by visiting the pages in the navigation.


Researcher Instructions

Rules For Using the Subject Pool:

  1. In order to access the Subject Pool, the researcher must contact psypool@cmich.edu for a Subject Pool Application for each study.  For the first study request, the researcher will receive a researcher ID and password. ***Note: If there are multiple researchers for one study, please note this on your Subject Pool Application.  Also, only one application is needed for studies that have multiple researchers.

  1. For subsequent requests the researcher must provide their researcher ID on the Subject Pool Application.

  1. Researchers may not post a study more than two weeks before they intend to start collecting data. Therefore if your first timeslot is January 15th, you cannot put your study on the website until January 1st.

  2. Researchers must give credit to a participant within 24 hours of collecting data.  If credit is not granted within 24 hours, the system will automatically grant credit to these participants (even if they did not show up).  Researchers who do not give participants credit within 24 hours may lose their privilege of using the Subject Pool.

  3. If a researcher must cancel a session of his/her study, he or she must notify the participants and the Subject Pool coordinator 36 hours prior to its scheduled time. If a researcher fails show for a study and does not notify the participants and Subject Pool coordinator, he or she may lose his/her privilege of using the Subject Pool.  If the researcher fails to show up for or cancels a study, he or she must give credit to the participants that were scheduled.

  4. PSY 385 researchers may NOT recruit participants from PSY 100 classes.

  5. You must give a copy of the consent form to the participant.  This copy must be signed by the researcher and is considered a receipt for the participant.  The consent form must include the study title and researcher contact information (i.e. email address).

  6. If the student is not signed up for your study through the Subject Pool, you MUST get their login ID in order to grant them credit.  Please contact psypool@cmich.edu for more information on how to grant credit to students not signed up through the website.

  7. Participants should receive one credit for every half hour of participation.  Therefore if a study is 30 minutes or any amount of time under 30 minutes (1, 15, 20, 25 minutes, etc), the participant should receive 1 credit, if the study is to be between 30 minutes and 60 minutes (31, 45, 55 minutes, etc), the participant should receive 2 credits, and so forth.

  8. Once you have completed recruitment of participants, please make your study inactive and notify psypool@cmich.edu. so that the study can be removed from the system.

 

Setting Up a Study

Once you have turned in a completed application, your study will be listed on the system. You will need to log in using your researcher ID. Upon access to the Subject Pool, a Human Subjects/Privacy Policy will be prompted. Please read through the policy.

After reading the policy, you will be able to access your study by clicking on "My Studies." Click on the title of your study and there will be a short summary of the study information. At the bottom of the page you will see three options. If you click "Change Study Information," you will see the screen that is shown on the next page. You can then add the information pertaining to your study. Make sure that the "yes" button is checked for both the active and visible selections and then click "Save Changes."

Note: If there are multiple researchers for a study, this must be noted on your Subject Pool Application


Researcher FAQs

How do I change my password?
Once you have logged on to the Subject Pool, you can change your password by choosing "My Profile" from the top toolbar. If you would like to change your password, type your new password (twice, for confirmation) in the provided boxes.

I am unable to log in to the Subject Pool, but I know my login name and password are correct, what's the problem?
If you are having trouble logging in to the system, please make sure that your login name is in lowercase letters and your password is accurate. If when you try to log in you receive an error message saying “authentication expired”, your computer needs to have cookies enabled for the web browser. The Subject Pool will not run properly without cookies enabled. If you do not know how to enable cookies, you can call the help desk at #3662, and they can talk you through the procedure.

I do not know my password, how do I find out what it is?
If you have forgotten or do not have your password, you may choose to have it emailed to you. You need to click under "Lost your password?" on the Subject Pool homepage, to have your password emailed to you. You then need to enter your cmich email address or an alternate email address if you changed the email account information for Subject Pool. Your password will be momentarily emailed to the email address that you provided. Please remember that Subject Pool passwords change each semester.

I have completed recruitment for my study, what do I do?
Once you have completed recruitment of participants for your study, please make your study inactive AND notify psypool@cmich.edu so that it can be removed from the Subject Pool.

I have to cancel a study timeslot that participants have already signed up for, what do I do?
If a researcher must cancel a session of a study, he or she must notify the participants AND the Subject Pool Coordinator 36 hours prior to the scheduled time. If a researcher fails show for a study and does not notify the participants and Subject Pool Coordinator, privilege to use the Subject Pool may be revoked for the remaining of the semester. If the researcher fails to show up for or cancels a study session, credit must be granted to the participants that were scheduled to participate.

I want my emails sent to an email address other than my cmich account, how do I change my email address?
You may designate an email address of your choice by clicking "My Profile" from the top toolbar. You need to change the email address information in the box containing your cmich email address.

My participant is not recruited through the Subject Pool, how do I assign credit?
If a participant is not signed up for your study through the Subject Pool you MUST have his/her global ID in order to grant credit. You will have to create an arbitrary timeslot for the participant and then manually sign the participant up for your study using the global ID. The participant must be informed that he or she does not need to attend the arbitrary timeslot.

When must credits be assigned to the participants?
Researchers MUST give credit to participants in the Subject Pool within 24 hours of collecting data. If credit is not granted within 24 hours, the Subject Pool will automatically grant credit to participants, even if they missed participation. Researchers who do not give participants credit within 24 hours may lose their privilege to use the Subject Pool.


Participant Instructions

You must check your cmich email account for your login name and password. If you have not received this email, please go to the website and click under “Lost your password?.” Next, enter your cmich email address and your login information will be immediately sent to you. Please remember it will take at least one week from the start of the semester to have the user information sent to you.
 
***If you have used the Sona-Systems website in a previous semester, check your cmich email address for a NEW PASSWORD for the semester.*** 

If you are having trouble logging into the system, make sure that your login name is in lowercase letters and your password is accurate. If when you try to log in you receive an error message saying “authentication expired”, your computer needs to have cookies enabled for the web browser. The system will not run properly without cookies enabled. If you don’t know how to enable cookies, you can call the help desk at #3662, and they will talk you through the procedure. You may change your password by clicking on the “My Profile” link. You may also change your email address if you would like any notices sent to an address that you check more often than your cmich account.

When in the “My Profile” section, please make sure that you are registered for all of your courses and that the course reference numbers are correct. If you have any problems with the courses you are registered for or if you added or dropped a course after the first week of classes please email psypool@cmich.edu.

To sign up to participate in study:

To sign up to participate in a study, find a study you would like to participate in by clicking on the “Studies” link or “Study Sign-Up” section in the middle of the page. This will take you to a list of studies. Click on a study of your choosing for more information. You will be able to see any restrictions or eligibility requirements, as well as who to contact if you have questions about the study. If you meet all of the qualifications for the study, click on “View Timeslots for This Study” to be able to see a list of the available timeslots. Once you find a time that is convenient for you, click the “Sign Up” button. You will receive a reminder email confirming the time and location.  

To cancel a sign-up:

If you need to cancel a timeslot, you can view the studies you are scheduled to participate in by clicking on “My Schedule and Credits”. You will see a list of all the studies you have signed up for, as well as the ones you have completed. You have up until 36 hours before the study start time to cancel participation. Those studies that do not exceed the cancellation time limit will have a “Cancel” button next to them. Once you click “Cancel” for a study, you will see a confirmation page. In order to cancel participation in a study you must click “yes”. After canceling, recheck your schedule by clicking “My Schedule and Credits” to make sure that you are no longer scheduled for the study. If the time limit for cancellation has passed, you may email the researcher directly. A researcher’s email address is located in the study’s information section and is also located in the reminder email you received. DO NOT EMAIL psypool@cmich.edu TO CANCEL PARTICIPATION IN A STUDY.

To assign credits:

After you have participated in a study you will be asked what course you would like to assign the earned credit to, if you are enrolled in multiple courses. If you decide later that you would like to reassign your credits, you may do so by clicking on “My Schedule and Credits.” If you do not receive credit for studies you have participated in within 48 hours of the study time, please contact the researcher. If you do not receive a response from the researcher or your credit is still not granted, email psypool@cmich.edu. You may earn 1 credit for every half hour spent participating in a study.

Please also review the Participant FAQs above. If any you have questions regarding the Subject Pool you may direct them to psypool@cmich.edu. 


Participant FAQs

How do I change my password?
Once you have logged on to the Subject Pool, you can change your password by choosing "My Profile" from the top toolbar. If you would like to change your password, type your new password (twice, for confirmation) in the provided boxes.

How do I double check credit assignment?
Upon entry to the system, click "My Schedule & Credits" from the center of the page. You will then be given a list of studies you have participated in during the semester. If you look at the course column, you will see to which class the credit is assigned. If credit is not assigned, click "reassign." If credit is not assigned, it will not appear on the final course report and you will not receive credit for it. If you are enrolled in multiple PSY courses, please make sure credits are assigned to the correct class.

How do I sign up for studies?
To sign up to participate in a study, find a study you would like to participate in by clicking "Study Sign-Up." A list of studies will then be shown. If you click on a study title, you will able to see any restrictions or eligibility requirements, as well as who to contact if you have any questions about the study. If you meet all of the qualifications, click "View Timeslots" to be able to see a list of the available timeslots. Once you find a time that is convenient for you, click "Sign Up." After you sign up, you will see information confirming the time and location of the study.

I am unable to log in to the Subject Pool, but I know my login name and password are correct, what's the problem?
If you are having trouble logging in to the system, please make sure that your login name is in lowercase letters and your password is accurate. If when you try to log in you receive an error message saying “authentication expired”, your computer needs to have cookies enabled for the web browser. The Subject Pool will not run properly without cookies enabled. If you do not know how to enable cookies, you can call the help desk at #3662, and they can talk you through the procedure.

I can't attend a study that I signed up for, how do I cancel?
You need to click "My Schedule and Credits" to view the studies in which you are scheduled to participate. You will see a list of all the studies you have signed up for, including ones you have previously completed. Studies that are able to be canceled will have a "Cancel" button next to them. You may only cancel studies up to 36 hours before the study start time. Once you click "Cancel", you will see a confirmation page. In order to completely cancel your participation you must click "yes." After canceling, check your schedule by clicking "My Schedule and Credits" to make sure that you are no longer scheduled to participate in the study. If the time limit for cancellation has passed, you can try emailing the researcher directly. A researcher's email address is located in the information section of the study and may also be located in the reminder email you received. DO NOT EMAIL psypool@cmich.edu TO CANCEL A STUDY.

I do not know my password, how do I find out what it is?
If you have forgotten or do not have your password, you may choose to have it emailed to you. You need to click under "Lost your password?" on the Subject Pool homepage, to have your password emailed to you. You then need to enter your cmich email address or an alternate email address if you changed the email account information for Subject Pool. Your password will be momentarily emailed to the email address that you provided. Please remember that Subject Pool passwords change each semester.

I want my emails sent to an email address other than my cmich account, how do I change my email address?
You may designate an email address of your choice by clicking "My Profile" from the top toolbar. You need to change the email address information in the box containing your cmich email address.

I want to change the course that my credit is assigned to, how can I choose another course?
If you are enrolled in multiple courses, you may reassign credit from one course to another. To do this, simply use the "Reassign" link that appears when you view your progress on the "My Schedule and Credits" page. The link appears under the course entry for each item in your progress listing.