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Campus Event Entertainment and Hosting

As part of the CMU Business Expense Manual, business purpose and/or entertainment/hosting information documentation is required for expenses paid with university funds. When a department incurs an expense through Campus Dining or Camps and Conferences, and a journal entry is processed to charge the department, the department is responsible for providing documentation to Payroll and Travel Services for review. Instructions about how to submit this information will be included with the booking contract and at the conclusion of the event when the department is charged.

Per CMU's Business Expense Manual, you must provide

  • A detailed business purpose for the event.
  • The location of the event.
  • Detailed attendee list (this can be a separate attachment if it is a large list).
  • Business affiliation and relationship of attendees to CMU, i.e. students, faculty/staff, donors/alumni, and consultants.

Email the requested information to or complete and submit an Entertainment/Hosting Form.  

If you have any questions about this process please contact Payroll and Travel Services at 989-774-3525 or 989-774-6944.