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Planning a Meeting or Event

Please visit the Event Planning and Space Reservation webpage for the most up-to-date information on reserving space online with 25Live.

Coordinated services

Coordinated service work orders submitted by University Events after venue approval require a 3-week processing window. These services include:

  • Custodial/Building Services
  • Landscape Operations
  • Electrical Shop
  • CMUPD
  • STT Security

Event production process

    • Event reservation received by University Events
    • Event reservation reviewed by University Events
    • Consultation with the event engineering team

    • Production Plan assembled
    • University Events design diagram
    • University Events crew created

    • University Events team installation and venue setup
    • On-site walkthrough
    • Event rehearsal or soundcheck

    • On-site event management and risk triage
    • Manage facility
    • University Events runs the technology and engineering for event

    • Coordinate space restoration
    • Remove University Events assets from the venue

    • Review staff and equipment utilized
    • Receive critical event feedback

    • Create a final invoice with updated final charges
    • Recharge client(s) for vendor services
    • Recharge client(s) for on-campus services [External groups only]

    Event planning timeline

    Weeks outActions
    12The client develops an event plan.
    8Client to submit completed space request form and budget.
    5Client to confirm all final event details, such as attendance, catering/food, and final room decisions for the final work order.
    3Event solidified, no changes are allowed to be submitted for coordinated service work order submissions.
    1Review of booking contract and client to prepare their onsite team for the day of the event.
    Day of the EventBring booking contract and manage the onsite operation of the event.