Planning a Meeting or Event
Steps for reserving space
Step One
Client to complete Space Request Form.
Step Two
University Events team submits spaces requested for approval to the Office of the Registrar and/or Facilities Management designated Building Coordinators.
Step Three
University Events to receive approved spaces and final booking contract sent to the client.
Step Four
University Events to submit work order once spaces have been approved if the request requires coordinated services.
Coordinated services
Coordinated service work orders submitted by University Events after venue approval require a 3-week processing window. These services include:
- Custodial/Building Services
- Landscape Ops
- Electrical
- Catering
- CMUPD
- STT Security
- Event Signage
- Parking Services
Event production process
Event planning timeline
Weeks out | Actions |
---|---|
12 | The client develops an event plan. |
8 | Client to submit completed space request form and budget. |
5 | Client to confirm all final event details, such as attendance, catering/food, and final room decisions for the final work order. |
3 | Event solidified, no changes are allowed to be submitted for coordinated service work order submissions. |
1 | Review of booking contract and client to prepare their onsite team for the day of the event. |
Day of the Event | Bring booking contract and manage the onsite operation of the event. |