Responsible Person and Payroll Expense Report​ Mailing Address

Payroll distribution reports are sent electronically to the Person Responsible on the cost center and the Administrative Contact for the cost center. 

On the basic data tab in SAP for a cost center, the Person Responsible name field must be the person fiscally responsible for the account such as the Director, Dean, Chair (the actual person responsible, not who reconciles the account).  The individual's last name and first initial is designated.

On the address tab, Name 1 field lists the personnel number and the Person Responsible for the account.  Name 2 field can be the name of the person who reconciles the account (Administrative Contact).  Their employee number and name is listed. These two named individuals will receive the expense distribution report via email.  The PO Box field is for the building code and room address of the Person ​Responsible, or the departmental office (where appropriate).  Only two individuals can be listed for each cost center.

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Last Updated 5/8/26