CMU's Mailroom provides daily delivery and pick up of inter-campus mail and United States Postal Service (USPS) mail for postage metering. Special services include the shipment of letters/packages via the United Parcel Service (UPS) overnight air carrier options; return receipt; certified and insured mail.
For more details about CMU's mailroom services, jump to:
- Mail delivery
- Mail policy
- Campus distributions
- Forwarding mail
- Personal postal
- Frequently asked questions
Each campus building has one unscheduled delivery/pickup each day. Departments should have outgoing mail ready by 9:00 a.m. each day. Departments who miss a daily pickup may drop off their mail at the Central Mailroom before 2:00 p.m. to ensure it is processed that day.
Campus mail and incoming USPS mail take an average of one day to reach its destination once it has been received by the Central Mailroom. Delivery times can be shorter/longer by one day (i.e. same day vs. 2 days) depending on your delivery location and thus delivery time.
The Campus Mail Service is maintained for the purpose of carrying messages relating to University business between offices of the University and between University offices and individual members of the faculty, staff or student body. The Campus Mail Service will not carry private messages between individuals.
Inappropriate uses of campus mail without sufficient postage include: personal letters, political campaign advocacy literature and company advertisements. Chain letters are illegal in any case.
Registered Student Organizations may send general announcements of the time and place of meetings or organization-sponsored events, together with short descriptions of the purposes of the meetings or events, to the general distribution lists maintained by the Campus Mail Service.
Any material or communication will be delivered by the Campus Mail Service if it is received from the U.S. Postal Agency with sufficient postage attached.
Departments wishing to avoid using labels when sending campus mailings can use the number of copies listed below. Once the copies are received in the Central Mailroom they are distributed to building\ mailrooms or departments (whichever is applicable) for distribution.
Small Distribution: # of copies: 1,800
Must be counted and bundled to specific building or department or collated in groups of ten, however groups of ten must be either crisscrossed, paper clipped or rubber banded as a means of separation. Do not use sheets of paper to separate the groups of tens.
Large Distribution: # of copies: 3,200
Counted and bundled to specific building or department or collated in groups of ten, however groups of ten must be either crisscrossed, paper clipped or rubber banded as a means of separation. Do not use sheets of paper to separate the groups of tens).
Definition: Distributed to all employees in all offices (faculty, staff and graduate assistants).
Example: "insideCMU" (formerly centraline)
Definition: Distributed to all faculty, professional administrative staff and senior officers. Information is then shared with the appropriate staff.
Example: Global Campus course inserts and speaker series announcements.
Moving on campus?
Are you moving to another location on campus? Be sure to let your building mailroom know where you are relocating.
No longer a University Employee?
The former department has the responsibility for forwarding appropriate mail when a faculty/staff member no longer works for the University.
Welcome to Central Michigan University’s Personal Postal. We are located at the Central Mailroom in the Combined Services Building. Our experienced staff can assist you with your USPS and your UPS shipping needs. We offer a full range of services from domestic to international. We also offer such services as certified and insured. We provide a convenient drop off location for pickup of your stamped mail, USPS packages, as well as prepared UPS and FedEx packages.
Personal Postal stocks a wide variety of priority and express packaging, along with recycled boxes and tubes for all your shipping needs. We also sell a variety of envelopes from business envelopes to bubble mailers.For more information visit us at : Central Mailroom, (989)-774-3298, CSB 105, Located at Central Mailroom( in the Combined Services Building)
Frequently asked questions
If you have questions regarding this information, please call us at (989) 774-3298
Does the Central Mailroom handle bulk (standard) permit mailings?
Printing Services processes bulk (standard) permit mailings. Please contact them for additional information at (989) 774-3216.
What time does the metered mail leave campus?
All metered mail leaves at 2:15 p.m. promptly everyday (M-F).
When an envelope is returned with a hand pointing to the address and a note saying "return to sender"--what does it mean?
Any item being returned with the "hand stamp" on it is a dead piece of mail. The item MUST be placed in another envelope with the correct address and then re-mailed.
How do I obtain more campus mail envelopes?
Campus envelopes are a stock item available at University Stores. They may be ordered by filling out a University Stores requisition using the following stock numbers: small ones are 102562 and large ones are 102563.
Why do I have to put the department name in the return address as long as I have a CMU envelope?
When an envelope is returned to the Central Mailroom because of an incorrect address or for another reason, an envelope without a return address has to be opened to find out which department sent it. This can be eliminated if the envelope has a proper return address.
When I receive a piece of mail with "Postage Due" marked on it, how do I pay?
Postage due and business reply are all charged back to the department through Accounting Services. There is no need for a department to pay these charges when they receive the mail.
How many copies are needed for a campus distribution?
1,800 copies are needed for a smaller distribution which includes all faculty, senior officers, and professional administrative employees, and 3,200 copies are needed for a large campus distribution which includes all faculty, staff and graduate assistants (all employees of the university).
How long does it take for campus mail to be delivered?
Campus mail and incoming USPS mail take an average of one day to reach its destination once it has been received by the Central Mailroom. Delivery times can be shorter/longer by one day (i.e. same days vs. 2 day) depending on your delivery location and thus delivery time.
How are departments charged?
Departments will be charged via the monthly mail feed which appears as a journal entry in GL accounts 6402-641100 and references "F-60" for any letters/packages processed by the Central Mailroom. These charges may be viewed online monthly.
Departments with questions regarding the services provided by the Central Mailroom, please contact Linda Richter at (989) 774-3298.