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Spend Clarity Information

Visa Spend Clarity is a complete reporting and expense management system that allows CMU Business Cardholders to manage their transactions, upload expense receipts, and submit their expense reports for approval online.

Employee Access to Spend Clarity

Training dates and times

No trainings are scheduled at this time. Please contact for more information.

Training manuals

Additional resources

Frequently asked questions

    Visa Spend Clarity is a web-based expense management system. Through Visa Spend Clarity CMU Cardholders and their authorized delegates are able to code their CMU Business Credit Card transactions, create expense reports, and submit their expense reports for approval. 

    All CMU Business Credit Cardholders and employees who approve expense reports will have access to Visa Spend Clarity.

    Only CMU Business Cardholders and faculty and staff who require access to approve or edit their transactions will have Spend Clarity accounts. All other faculty and staff will submit a paper reimbursement voucher to Payroll and Travel Services.

    Yes, Spend Clarity allows CMU Cardholders to authorize delegate users to code expenses, create expense reports, and submit these reports on behalf of another user. To authorize a delegate please complete the CMU Delegate Authorization form.

    Statements will no longer be emailed to cardholders. Paper statements will still be mailed to the employees business address. To access your statement in Spend Clarity go to Accounts, select your card account, the statement tab and the billing cycle you wish to download a statement for. A download icon on the right side of the screen will allow you to download your statement. 

    Your user account will automatically be created by Payroll and Travel Services. Once your account is activated you will receive an email with your username and an email with your initial password.

    While ActivePay allowed cardholders to code their expenses, it was not a complete expense management system. Visa Spend Clarity allows users to code their expenses and create their expense reports within the system. Expense reports can then be routed in Spend Clarity to the employee's supervisor for approval, through a built-in workflow. 

    Users with approval access will receive a notification by email when they have a pending expense report to approve. Additionally, when they log into Spend Clarity they will have indicators on their dashboard telling them they have expense reports that require their attention. 

    No. The transition to Spend Clarity does not change the credit card month-end schedule or when expense reports are due. Expense reports are due to Payroll and Travel Services by the 15th of the following month.

    CMU Business Cardholders will submit reimbursement requests, including mileage and per diem requests, through Spend Clarity as cash expenses. For mileage and/or per diem expenses, please attach the CMU Spend Clarity Travel form in place of a receipt.

    There are two screens that you can use to code expenses in Spend Clarity The first is the Expenses tab. The default filters on this tab show the items that are in a "to-do" status. To view already coded items update the filters at the top of the screen to show the status "pending approval."

    Another option for coding your transactions is to use the Transactions Search - Personal report under the Reports tab. This will allow you to run a report on your transactions or transactions you have delegate access to for a selected statement period. You can also code from this report by selecting the radio buttons next to the transactions.