Event Planning and Space Reservations
A new home for campus activity
Thanks to a multi-year campus-wide initiative, 25Live now serves as the central space request platform and calendar for all activity across campus.
What's included in 25Live? Everything.
- Academic and supplemental courses
- Registered student organization activities and events
- Departmental events and meetings
- Intramural sports practices and games
- CMU Athletics practices and games
- Signature CMU events
- Cross-campus and co-curricular events and programs
- Recruitment and admission events and activities
- Presidential events and activities
- Employee trainings and development programs
- Camps, conferences and clinics
Before you submit
To avoid overwhelming the new system, we ask faculty and staff to refrain from submitting all requests at once for fall 2025 and spring 2026 and instead submit space requests for your most upcoming events and meetings happening September - December.
Important notes
- All PLAN forms submitted from May – August 28 are “grandfathered” in. The cap rule does not apply.
- If you submitted a paper PLAN form, please search for your event using the event title listed on the PLAN form with the 25Live search feature.
- If you cannot find your event from a previously submitted PLAN form, please email University Events and Events and Conferences Services for confirmation of your space request submission.
- If you find your event, you should be able to edit (if needed). If you are unable to edit, please email University Events and Events and Conferences Services for edit access to your event details page.
- After submitting your event in 25Live, your event will be listed as “tentative” and will put a temporary hold on that space.
- During the review of your event or meeting request, you may be contacted with questions, alternate spaces, and/or alternate dates/times.
- Both tentative and confirmed space requests appear on the 25Live calendar.
- After confirmation, you will receive an
- Supplemental classroom space requests do not require an event contract. They are approved by the Registrar’s office in 25Live.
- Looking to find the right space for your event? 25Live lists spaces that are free to book within the date and time you select within the event form. Alter the time and date to view additional space options. Want to view all spaces – regardless of availability? View the procedure documents below to learn how.
Going "live" with 25Live |When to submit
Learn about the kind of events, meetings and spaces you can request in 25Live's "Create an Event" form and when the window opens for your event-type in 25Live!
Course-related supplemental classroom space | Now open
Course-related supplemental classrooms are faculty requests for additional classroom space(s) for an academic course.
Approval guidelines
- Permission from the CMU Registrar's office to be added as a supplemental space requester. Please email: CourseScheduling@cmich.edu.
- Classroom request lead times for course-related activities are set by the CMU Registrar's office.
Event type in 25Live
- Course-Course Related Supplemental Classroom
Date and time options
- Single day
- Recurring
- Multi-day
Locations
- Course-related supplemental classroom requests are now open for all available classroom space across campus.
Events and meetings
Learn how events and meetings are defined and the guidelines for each.
Departmental meetings | Now open
Use of academic space as-is with no event services needed.
Approval guidelines
- Instant approval of space options within express scheduling (2-hour max)
Event type examples in 25Live
- Meeting – Department - Regular
- Meeting - Study Session
- Meeting – Workshop/Training
- Meeting - Other
Date and time options
- Single day
- Recurring
- Multi-day
Locations
- Single building
- Single room
- Multi-room
Tabling |Now open
Promoting information at a table in a campus building. One six-foot table is provided in the UC Bovee Center. A six-foot or eight-foot table is provided in the Student Activity Center.
Approval guidelines
- 14-day lead time
- Table size request (SAC location only)
Event type examples in 25Live
- Event - tabling
Date and time options
- Single day
- Recurring
- Multi-day
Locations
- UC Bovee Center
- Student Activity Center
Departmental events | Opens September 26
- Events hosted in one building in single or multiple rooms
- Events which require event services (example: catering, custodial services)
- Events that require additional approvals
Approval guidelines
- One event per week. (multi-day events are included. Example: A two-day career fair)
- Minimum 21-day lead time.
- Fulfill requirements of event service providers.
Event type examples in 25Live
- Event - Movie/Film
- Event - Fair/Exhibition
- Event - Presentation
- Event – Orientation
- Event - Tour
Date and time options
- Single day
- Recurring
- Multi-day
Locations
- Single building
- Single room
- Multi-room
- Outdoor area
Special events | Opens September 30
- Events requiring event service confirmation and approvals from campus event service providers. Examples of event services: Event parking, police security, facilities management, OIT on-site support, special event furniture rentals and setup/teardown support.
- Events that require specialized venues (theaters, halls, atriums, auditoriums)
- Events with external event/conference partners
- Events with external guest speakers
- Events that involve insurance and contract approvals (examples: therapy dogs, inflatables and 3rd party vendors)
Approval guidelines
- 2 special events per semester per department
- Minimum 21-day lead time
- Fulfill the requirements of special venue or space guidelines
- Fulfill requirements of event service providers
Event type examples in 25Live
- Event - 5K Walk/Run
- Event - Expressive Activity (Demonstration/March)
- Event - Conference
- Event - Concert/Live Performance
- Event - Graduation/Ceremony
- Event - Banquet/Gala/Meal
Date and time options
- Single-Day
- Multi-Day
- Overnight
Locations
- Single-Building
- Multi-Building
- Specialized venue
- Specialized venue + multi-room
- Outdoor Area
Express scheduling | Now open
Express scheduling is a scheduling option in 25Live. With express scheduling, you can book meetings in spaces across campus automatically in select rooms.
The new express scheduling feature comes with automatic approval and does not require any lead time. Please check to see if your meeting meets the express scheduling criteria in the step-by-step procedure documents below.
25Live space booking platform
Ready to book space for your meeting or event? Use your cmich username and password to log in and get started!
Step-by-step directions
Please view the procedural documents below to learn how to book space in 25Live.
Questions about 25Live can be directed at 25live@cmich.edu.
Faculty and staff
To ensure a successful space request submission, view step-by-step directions:
- Requesting an event process
- Express Scheduling process
- Requesting a meeting process
- Supplemental course space request process
Registered Student Organizations
Student organizations have different requirements to meet when submitting space requests. Please view the documents below for step-by-step directions.
Looking for event planning help?
Registrar's Office
- The CMU Registrar's office can assist with course-related classroom requests
Events and Conferences Services
- Events and conferences services can help guide you on campus policies and requirements by event-type
University Events
- University Events can assist with special event request questions and guide you on complex event needs
CMU Catering
- CMU Catering can provide catering options that work within your budget and event-type.
Changes, cancellations and platform issues
- View the appropriate process document to learn how to edit or cancel your request.
- Experiencing technical issues with 25Live? Email: 25live@cmich.edu