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Administrative Policies, Procedures and Guidelines
- Chapter 1: ​Powers and Authority of the Board of Trustees
- Chapter 2: Presidential and Administrative Authority and Organization
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Chapter 3: University Wide Policies
- 3-1 Consensual Relationships
- 3-2 Workplace Violence
- 3-3 Guidelines for Handling Injuries on Campus
- 3-4 Fraud and Fraudulent Activities
- 3-5 Weapons Policy
- 3-6 Equal Opportunity and Affirmative Action Protocol
- 3-7 Procedures for Granting Contracting Authority
- 3-8 Contract Review Process
- 3-9 Conflict of Interest Guidelines
- 3-10 Expressive Activity and Advocacy Policy
- 3-12 Disposal or Transfer of Computers and Other Digital Assets
- 3-13 Fundraising, Solicitation and Commercial Sales
- 3-14 Social Security Number Privacy
- 3-15 Supplemental Assignments
- 3-16 Accommodation of Religious Obligations
- 3-17 Alcohol Use Guidelines
- 3-18 Closing the University or Delaying operations due to weather or Other Adverse Conditions
- 3-19 Business Expense Policy
- 3-20 Freedom of Information Policy
- 3-21 Building Access Controls
- 3-22 Sign Language Interpreter Policy
- 3-23 Digital Communication
- 3-25 Drug-Free Workplace
- 3-26 Drug-Free Schools and Communities Act Amendments of 1989
- 3-27 Tobacco-Free Policy
- 3-28 Academic Freedom
- 3-29 Research Integrity and Misconduct
- 3-30 Data Stewardship
- 3-31 Responsible Use of Computing
- 3-32 Business Relationships
- 3-33 SAP Security-Authority, Rights & Responsibilities
- 3-34 Managing Conflicts of interest in Public Health Service Funded Research Projects
- 3-35 Minors Participating in CMU Activities
- 3-36 Workplace Violence- Threat Management Team Operating Procedures
- 3-38 Web Policy
- 3-39 Sexual and Gender-Based Misconduct Policy
- 3-40 Student Bereavement
- 3-41 Operation of Motorized Utility Vehicles
- 3-42 Information Security Policy
- 3-43 Approval for International Travel (Travel Abroad)
- 3-44 Oversight of controlled substances in research
- 3-45 Record Management Policy
- 3-46 Facility Use Policy
- 3-47 Institutional Biosafety Program
- 3-48 Password Policy
- 3-49 Secure Configurations Policy - Workstations
- 3-50 Laboratory Safety Policy
- 3-51 Field Work Safety Policy
- 3-52 Gender Recognition and Lived/Chosen Name Policy
- 3-53 Information Security Incident Response Policy
- 3-54 Secure Configurations Policy- Printers
- 3-55 European Union General Data Protection Regulation
- 3-57 Secure Server Configurations Policy
- 3-58 Laboratory Entry and Access Policy
- 3-59 Export Controls
- 3-60 Emergency Management Program
- 3-61 Intellectual Property
- 3-62 False Claims Act
- 3-63 Social Media Policy
- 3-64 Sustainable Purchasing Guidelines
- 3-65 Authorship and Acknowledgement in Scholarly Publications
- 3-67 Off-Site Collaborative Research Activities
- 3-68 Technology Transfer of CMU Intellectual Property
- 3-69 Public Statement Policy
- 3-70 Micro-Mobility Device Policy
- 3-71 Animal Subject Research
- 3-72 Vehicle Policy
- 3-73 Safe and Responsible Use and Operations of Unmanned Aircraft Systems (Drones)
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Chapter 4: Employment: Faculty and Staff
- 4-1 Serious and Catastrophic Leave (SCL) Bank
- 4-2 Criminal History Checks
- 4-3 Family and Medical Leave
- 4-4 Retiree Status
- 4-5 Military Leave- Long-Term
- 4-6 Listserv and Announcements for Faculty and Staff
- 4-7 Staff Hiring Process
- 4-8 Performance Reviews
- 4-9 Tuition Benefit Plan
- 4-10 Search Firms
- 4-11 Overtime/ Compensatory Time
- 4-12 Independent Contractors
- 4-13 Senior Officer Search and Selection Procedures/ Guidelines
- 4-14 CMU's Responsibility for Immigration Expenses
- 4-15 Moving Expense
- 4-16 Nepotism/ Family Employment
- 4-17 Fixed-Term Faculty
- 4-18 Continuation of Health Insurance- COBRA (Consolidated Omnibus Budget Reconciliation Act) of 1985
- 4-19 Continuation of Insurance Benefits- Unpaid Leave of Absence
- 4-20 Employment Eligibility Verification (I-9 Form)
- 4-21 Compensation Philosophy
- 4-22 Additional Compensation
- 4-23 Survivor Benefits
- 4-24 Work Accommodation Process
- 4-25 Cell Phone Allowance Policy
- 4-26 Endowed Chair/ Professor Search Procedure
- 4-27 Release Time for Employee Volunteer Activities
- 4-28 Joint Appointments
- 4-29 Dual Career Policy
- 4-30 Alternative Work Schedules
- 4-31 Tuition waiver benefits for Grant-Funded Graduate Research
- 4-32 CMU Medical Faculty Salary Program
- 4-33 Pre-Employment Substance Abuse Testing- College of Medicine
- 4-34 Search Waivers
- 4-35 Teaching Faculty Qualifications Policy and Procedures
- 4-36 Procedures for Evaluation of Deans and Other Academic Senior Officers
- 4-37 Flexible Worksite
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Chapter 5: Academic Structure, Programs and Regulations
- 5-1 Facilities and Administrative Costs: Collection and Distribution
- 5-2 Pre-Professional Advisers
- 5-3 Copyright Compliance
- 5-4 Human Subject Research
- 5-5 Boat Safety
- 5-6 Vivaria Per Diem Fees
- 5-7 Student Academic Division Complaint Tracking Procedures
- 5-8 Credit Hour Definition and Application to Courses
- 5-9 Academic Centers and Institutes
- 5-10 Vivaria Access: Visitors Policy
- Chapter 6: Financial and Insurance Arrangements; Fees, Fines and Penalties
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Chapter 7: Students, Scholarships and Financial Aid
- 7-1 University Graduate Out-of-State Tuition Merit Award Program
- 7-2 Out-of-State Tuition Award Program for Graduate Students from Neighboring Regions
- 7-3 Issuance of Student Email Accounts
- 7-4 Resident Status Policy
- 7-5 International Programs
- 7-6 Chalking Policy
- 7-7 Listservs and Announcements for Students
- 7-8 Tuition Rate for International Student Cohorts
- 7-9 Criminal Background Checks for students
- 7-10 Admissions, Tuition and Scholarships for Non-Citizen, Long-Term U.S. Residents/Undocumented Students
- 7-11 Post-Admission Substance Abuse- College of Medicine
- 7-12 Student Short-Term Military Service Policy
- 7-13 Posthumous Academic Recognition
- 7-14 International Student Insurance
- Chapter 9: University Facilities, Buildings, Housing and Grounds
- Chapter 10: Development Fund, Alumni Association and Gifts Policies
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Chapter 12: HIPAA
- 12-1 HIPAA: Organization for Compliance
- 12-2 HIPAA: Hybrid Entity Defined
- 12-3 HIPAA: Notice of Privacy Practices
- 12-4 HIPAA: Reporting and Investigating Privacy and Security Incidents/ Complaints
- 12-5 HIPAA: Breach Notification
- 12-6 HIPAA: Use and Disclosure of Protected Health Information
- 12-7 HIPAA: Contingency Plans for Electronic Protected Health Information
- 12-8 HIPAA: Workforce Security and Information Access Management
- 12-9 HIPAA: Protecting Electronic Protected Health Information Policy
- 12-10 HIPAA: Sanctions for Breach of Privacy and Security of PHI
- 12-11 HIPAA: Individual Rights
- 12-12 HIPAA: Psychotherapy Notes
- 12-13 HIPAA Safeguards
- 12-14 HIPAA: Maintenance of PHI
- Chapter 13: Miscellaneous
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Administrative Policies, Procedures and Guidelines
All administrative policies, procedures and guidelines are compiled in the Administrative Policies Manual.
Please consult policy 2-1 if you are writing or revising a policy, procedure or guideline. It outlines formatting and the approval process.
All policies, procedures and guidelines listed are applicable to the entire university.
Newly revised policies
These are policies that have recently been revised.
Policies that have been removed
9-3 Solid Waste Management (removed/deleted on 10-04-2024)
9-4 Green Cleaning (removed/deleted on 10-04-2024)
Priority policies
Use the links below to navigate to some of the most commonly searched administrative policies.
3-5 Weapons Policy