Policies, Procedures and Guidelines Index

​​​​​​​​Index (all index entry links are to PDF files) 

[view Table of Contents]

B C D E F G H I J K L M N O P Q R S T U V W X Y Z 
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<><><><><><><><><><><><><><><><><><><>
C​hapter​​​​Page
Absence of President2 2​​-2
Academic Adviser​s5 5-2
​Academic Complaint​5 ​5-7
Academic Freedom3 3-28
​Academic Programs​​3​​3-35
Accepting Credit Card Payments6 6-2
Access1212-8
​Accessing Protected Health Information​1212-14
Accommodation4 4-24
​Accommodation of Religious Obligations​3 3-16
​Acquisition of Animals​1313-5
​Additional Compensation​44-22
​Advisers - Pre-Professional​5 5-2
Adjustment to a job
Admissions
4
7​
4-24
7-10​
Adverse Conditions3

3-18 

Advocacy Policy3

3-10

​Affiliated Web Sites​33-38
Affirmative Action Protocol3

3-6 

Agreement Review3

3-8 

Agreements3

3-32

Alcohol Abuse3

 ​3-26 

Alcohol Distribution3

 3-26

​Alcohol Use at Biological Station​33-17
Alcohol Use at On-Campus Events3

 3-17

Alcohol Use Guidelines3

 3-17 

Alcohol Beverages Permitted at CMU Locations3

 3-17

Allowance for cell phones4

 4-25

​Alternative Work schedules​4​    4-30
Amplified Sound3

3-10 

​Animal Care​5 ​5-6
​Animal Handler Occupational Health and Safety Program 13

13-6 

​Animal Policy​3​  ​3-37
Animal Service13

 13-3

Animals 13

 13-6

Animals On Campus13

 13-5

Announcements3

 3-23  

Announcements4

 4-6

Announcements7

7-7

​Application to courses​55-8
Assignments, Additional or Supplemental3

3-15

Assistance3

3-26

Assistance3

3-25 

Authority to Establish Policies, Procedures or Guidelines2

2-1

Authority to Sign Contracts3

 3-7

​Background Checks-Students​77-9
Benefits Continuation4

4-19

Benefits-Retiree4

4-4 

Benefits-Survivor4

4-23 

Beverage Alcohol Marketing3

 3-17 

​Boat Safety​55-5
Bonus4

 4-22 

Breach of Computer Security3

 

 3-30  

Business Expense Policy3

 3-19 

Business Relationships3

 3-32 

CMU Printing Policy13

 13-2 


CMU Web Sites
​3​​3-38

​​
CMU's Responsibility for Immigration Expenses4

 

4-14 
COBRA4 4-18 
COBRA4

4-19 

Capital Project Approval9

 9-2 

Capital Project Document Review9

 9-2 

Catastrophic Leave4

 4-1 

Cell Phone Allowance4

 4-25 

Chain of Command2 2-2
Chain of Command in Absence of President2 2-2
Chalking Policy7

7-6 

Change of Residency7

 

7-4 

Changing Fees6

6-1 

Charges to Students6

 6-1 

Chemicals3

 3-5 

Cleaning - Green9

 9-4​ 

​Clinical Affiliations​77-9
Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions3

3-18 

Cohort Tuition - International Students 3

3-33  

​College of Medicine drug screen​7​7-11​7-11
Commercial Sales3

3-13 

Communications with Students7

7-3 

Community Service4

4-27 

Compensation4

4-22 

Compensation Philosophy4 4-21 
Compensation - Research​66-5
​Compensatory Time​4 ​4-11
​Complaint​55-7
​Compressed Work Week​4 ​4-30
Computer Consulting Services13

13-4 

Computer Disposal3

 

3-12 

Computer Purchases13

13-4 

Computer Use3

3-31 

Concealed Weapons3

3-5 

​Conferences​3​​3-35
Confidentiality of Social Security Number3

3-14 ​

Conflict of Interest Guidelines3

 3-9 

​Conflict of Interest - Public Health Services Funded Research​3 ​3-34
Consensual Relationships3

 3-1 

Continuation of Health Insurance4

4-18 

Continuation of Insurance Benefits - Unpaid Leave of Absence4

4-19 

Continuation of Health Insurance – COBRA (Consolidated Omnibus Budget Conciliation Act) of 19854

4-18 

Contract Authority3

3-8 

​Contract Invoicing​6 ​6-4
Contract Review3

3-8 

Contract Review Process3

3-8 

Contracting Authority3 3-7 
Contracts3 3-32 
Contracts - Who Can Sign3

3-7 

Contracts with University Employees' Business3

3-9 

Controlled Substances3

3-25 

Copying Charges3

3-20 

Copyright Compliance5

 5-3 

Counseling3

 

3-26 
Covered Entity12

 

12-2 

​Creative Activity Space​99-5
​Credit Hour Definition​55-8​
​Credit Hour Definition and Application to Courses​55-8
Credit Transactions 6

6-3 

​Criminal Background Checks for Students​7 ​7-9
Criminal Conviction3

3-25 

Criminal History Checks4

4-2 

Custodial Services9

9-4​ 

​Cybersecurity​3 ​3-42
​Data management​33-42
​Data security​33-42
Data Stewardship3

3-30 

Data Use3

3-31 

​Dating Violence​33-39
Delaying Operations3

3-18 

Demonstrating3

3-10 

Digital and Electronics Communication7

7-7 

Digital Communication4

4-6 

Digital Communication7

7-7 

Disabilities13

13-3 

Disability4 4-24
Discrimination3

3-6 

​Discrimination​33-39
Dispensation of Controlled Substances3

3-25 

Disposal of Computers3

3-12 

Distinguished Professor4

 

4-17 
Distribution of Controlled Substances3

3-25 

Dogs, guide & service13

13-3

​Domestic Violence​3 3-39​
Donation of Animals13

13-5 

Drug Abuse3

3-26 

Drug Distribution3

3-26 

Drug–Free Schools and Communities Act Amendments of 19893

3-26 

Drug-Free Workplace3

3-26 

​Dual Appointments​44-28
​Dual Career Policy​4 ​4-29
Electronic Communication3 3-23 
Electronic Communication4

 4-6

Electronic Communication7

 7-7 

Electronic Security3

 3-30 

Email4

 4-6 

Email7

 7-3 

Email: Electronic Communication7

-7 

​Emotional Support Animal​33-37
Employee Assistance Program4 4-24​
Employee ID Number3

3-14 

Employee Reimbursement for Cell Phone Use4

4-25 

Employee Tuition Waiver4

4-9  

Employees Moving Expense4

4-15 

Employment4

4-14 

Employment Eligibility4

4-20 

Employment Eligibility Verification (I-9 Form)4

4-20 

Endorsement of Employee Business by University3

3-9 

Endowed Chair/Professor Search Procedure4

4-26 

Endowed Professor4

4-26 

Enterprise Information System3

3-33  

Entertainment3

3-19 

Environment 9

9-3 

Equal Opportunity3

3-6 

Establishing Fees6

6-1 

Evaluation of Employees4

4-8 

Executing Contracts3

3-7 

Executive Order2

2-2 

Expenditures3

3-19 

Expenses3

3-19 

Explosives3

3-5 

FML4

4-3 

FMLA4

4-3 

FMLA4

4-19 

FOIA3

3-20 

Fabrication3

3-29 

Facilities & Administrative Costs: Collection & Distribution5

5-1 

Faculty Joint Appointments 4

​4-28 

Faculty-led International Programs7

7-5 

Faculty-led Study Abroad7 7-5 
Fair Use 5 5-3
Falsification3

3-29 

Family Employment4

4-16 

Family and Medical Leave4

4-3 

​Fee-for-Service Contracts​6 ​6-4
Fees6

6-1 

Fees, Establishment, Deletion, Changes6

6-1 

Fees for Records3

3-20 

​Field Experience​77-9
Fines6

6-1 

Firearms3

3-5 

First Amendment3

3-10 ​

​Fixed Price Contracts​6

6-4

Fixed-Term Faculty​​4

4-17

​Flextime​4 ​4-30
FMLA4

4-19 

Foreign Travel7

7-5 

Format of Policy Manual2

2-1 

Fraud3

3-4 

Fraud 6

6-3 

Fraud and Fraudulent Activities3

3-4 

Fraudulent Activities3

3-4 ​

Free Speech - Employees3

3-28 

Freedom-Academic3

3-28 

Freedom of Information Policy3

3-20 

Fundraising3

3-13 

​Gators​33-41
Gifts3 3-9 
Graduate Merit Award7

7-1 

​Graduate Research Assistants-Tuition Waiver​4 ​4-31
Graduate Tuition Awards7

7-2 ​

​Grant Funded Graduate Research Assistants​4 ​4-31
Granting Contracting Authority3

3-7 

Group Communication-Digital3

3-23 

Green Cleaning9

9-4​ 

Green Policy 9

9-3 

Guidelines2

2-1 

Guidelines for Handling Injuries on Campus3

3-3 

Guidelines for Reporting Injuries on Campus3

3-3 

Guns3

3-5 

Hand Bills3

3-10 

Handler13

13-3 

Harassment3

3-1 

Hardware purchases13

13-4 

Health and Safety13

13-6 ​

Health Care Components12

12-2 

Health Insurance- Retiree4

4-4 

Health Risks3

3-26 

Higher Classification Pay4

4-22 

HIPAA4

4-19 

HIPAA Access Management12 12-8
HIPAA Breach of Privacy12

12-5 

HIPAA: Client Complaints Related to Protected Health Information Reports of Breach of Privacy and Security of PHI

12

12-4 

HIPAA Complaint Disposition12

12-4 

HIPAA Complaint Officer12

12-1 

HIPAA Complaint Process12

12-4 

HIPAA Compliance Council12

12-1 

HIPAA Contingency Plans12

12-7 

HIPAA Contingency Plans for Electronic Protected Health Information12

12-7 

HIPAA Disclosure of Protected Health Information12

12-6 ​

HIPAA Discipline12

12-5 

HIPAA Electronic Health Information12

12-7 

HIPAA Health Information12

12-7 

HIPAA Health Information12

12-10 

HIPAA Hybrid Entity Defined12

12-2 

HIPAA: Individual Rights​​12 ​12-11
HIPAA: Investigation of Complaints & Reports of Breach of Privacy and Security of PHI Sanctions for Breach of Privacy and Security of PHI12

12-5 

HIPAA Minimum Necessary Use and Disclosure of Protected Health Information12

12-6  

​HIPAA: Notice of Privacy Practices​12 ​12-3
HIPAA Organizational Chart12

12-1 

HIPAA Organization for Compliance12

12-1 

HIPAA Personal Security Policy12 12-9 
HIPAA Privacy Officer12 12-1 
HIPAA Protected Health Information12

12-6  

HIPAA Protected Health Information12

12-7 

HIPAA Protected Health Information12

12-10 

​HIPAA Protected Health Information​12 ​12-12
​HIPAA Protected Health Information​12 ​12-13
HIPAA Protected Health Information Network Policy12 12-10 
​HIPAA Protected Health Information Rights​12 ​12-11
​HIPAA: Psychotherapy Notes​1212-12
​HIPAA: Safeguards​12 ​12-13
HIPAA Sanctions12

12-5 

HIPAA Security of PHI12

12-5 

HIPAA Security Officer12

12-1 

HIPAA Security Policy12 12-9 
HIPAA Training Officer12 12-1 
HIPAA: Use and Disclosure of Protected Health Information​12​12-6
​HIPAA: Using or Accessing protected Health Information Outside the Office​1212-14
HIPAA Violations12

12-5 

HIPAA Workforce Security and Information Access Management12 12-8
HIPAA Workstation12 12-9 
HIPAA Workstation and Personal Security Policy12 12-9 
Hiring Process - Staff4 4-7  
Hiring Senior Officers4 4-13 
Holidays3 3-16 
Holydays3 3-16 
Human Subject Research 5 5-4 
Hybrid Entity12

12-2 

I-9 Form4

4-20 

IDC5

5-1 

IRB5

5-4 

IRCA4 4-20 
Identity Theft Red Flags 6

6-3 

Immediate Family Member4

4-16 

Immigration4

 

4-14 

Immigration4 4-20 
Improper Assignment of Authorship3 3-29 
In-grade Adjustments4

4-22 

Inclement Weather3

3-18 

Independent Contractors4

4-12 

Indirect Costs5

5-1 

​Information Security ​33-42​
Information Technology Purchases in Excess of $25,00013

13-4 

Injuries to Visitors3 3-3 
Injury Reporting on Campus3 3-3 
Institutional Review Board5 5-4 
Insurance- Retiree4 4-4 
Intellectual Property5 5-3
International Education7

7-5 

International Programs7

7-5 

International Student Cohort Tuition7

7-8 

​International Travel​33-43
​Internship​7 ​7-9
Interpreter3 3-22  
Inventorship​3

3-29 

​Invoicing For Fixed Price Contracts​6 ​6-4
Issuance of Student Email Accounts7

7-3 

Joint Appointments4

​4-28 

Key Policy3

3-21 

Keys3 3-21 
Knives3 3-5 
Lawsuits3

3-32 

Leafletting3

3-10 

Leave – Catastrophic4

4-1 

Leave of Absence - Benefits4

4-19 

Listserv3

3-23 

Listserv4

4-6 

​Listservs and Announcements for Faculty and Staff​44-6
Listservs and Announcements for Students7

7-7 

Litigation 3

3-32 

Lobbying3

3-10 

Lock and Key Policy3

3-21  

Lock Services3

3-21 

Lock Shop3

3-21  

Locks3

3-21  

Long-Term Military Leave Policy4

4-5 

Lost Keys3

3-21 

Lotteries3

3-13 

MOU Review3

3-8 

Mail Distribution3

3-10 

Mail Lists-Digital3

3-23 

​Managing Conflicts of Interest in Public Health Services Funded Research

3

​3-34
Manual of Policies2

2-1 

Manufacture of Controlled Substances3

3-25 

Medical Faculty Salary Program4 4-32
Merchant Services
6
6-2 
Merchant Sites6​​​6-2 
Merit Award Program7

 

7-1 
Messages4

4-6 

Military Leave – Long-Term4

4-5 

​Minors on Campus​3​​3-35
​Minors Participating in CMU Activities​3​​3-35
Misappropriation of Funds3

3-29 

Misconduct, Research Integrity3

3-29 

Moving Expense4

4-15 

​MUV's​3 ​3-41
Neighboring Region Graduate Tuition Award7

7-2 

Nepotism4

4-16 

Nepotism/Family Employment4

4-16 

Networking3

3-31 

New Employees Moving Expense4

4-15 

Notice of Privacy Practices12

12-3 

Numbering of Policy Manual Pages2

2-1 

Office of Study Abroad7

7-5 

​Offsite Use of Protected Health Information​12 ​12-14
Open Records3

3-20 

​Operation of Motorized Utility Vehicles​33-41
Original Works5

5-3 

Out-of-State Tuition Award Program for Graduate Students from Neighboring Regions7

7-2 

Overhead5

5-1 

​Overtime/Compensatory Time​4 ​4-11
Parades3

3-10 

Payments by University3

3-32 

​Payments to Research Participants​6 ​6-5
​Per Diem Fees - Vivaria​5 ​5-6
Performance Management4

4-8 

​Performance Reviews​44-8
​Personal Web Sites​3​​3-38
Pet13

13-3 

Pets13

13-5 

Picketing3

3-10 

Plagiarism3

 

3-29 

Policies2

2-1 

Policy and Procedures for Temporary Faculty4

4-17 

Political Advocacy3

3-10 

Possession of Controlled Substances3

3-2

​Post Admission Substance Abuse​77-11​
Post-doctorate Scholars4

4-17 

Pre-Employment Substance Abuse Testing - College of Medicine

Pre-Professional Advisers
4

5​

4-33​

5-2 

Professional/Administrative Joint Appointments 4

​4-28 

Printed Material3

3-10 

Printing Policy13

13-2 

Privacy of Computer Records3

3-31 

Privacy of Social Security Number3

3-14 

Privacy Practices12

12-3 

Procedure or Guideline2

2-1 

Procedures2

2-1 

Procedures for Granting Contracting Authority3

3-7 

Process for Establishing Policy2

2-1 ​

Processing Credit Cards6

6-2 

Protected Personal Information3

3-30 

​Public Health Services Funded Research​3 ​3-34
Public Records3

3-20 

Purchase of Animals13

13-5 

Purchase of IT Equipment & Software13

13-4 

QSLI3

3-22 

Raffle3

3-13 

​Rangers​3 ​3-41
Real Estate: Acquisition, Donation & Sale9

9-1 

Real Estate: Purchase, Sale and/or Donation9

9-1 

Record Policy3

3-20 

Record Retention4

4-20 

​Recreational Activities​3​​3-35
Recruitment4

4-10 

Recycling 9

9-3 

Red Flags Rule6

6-3 

Registered Student Organizations3

3-13 

Reimbursable Business Expenses3

3-19 

Relationship - Business3

3-32 

Relationships - Faculty, Staff, Students3

3-1 

Release of Records3

3-20 

Release Time For Employee Volunteer Activities4

4-27 

Religious Holidays3

3-16 

Research Animals13

13-5 

​Research Compensation​66-5
Research - Human Subject 5

 

5-4 

Research Integrity and Misconduct3

3-29 ​

​Research Participant Payments​6 6-5​
​Research Payments​6 ​6-5
Research Professor4

4-17 

​Research Project Conflict of Interest​33-34
Research Scientist4

4-17 

​Research Space​99-5
​Research Vessels​55-5
Residency7

7-4 

Resident Policy7

7-4 

Resident Status Policy7

7-4 

Resources3

3-26 

Resources3

3-25 

Responsible Use of Computing3

3-31 

Retention Incentive4

4-22 

Retiree Status4

4-4 

Return of Keys3

3-21 

Royalties3

3-9 

SAP Security - Authority, Rights & Responsibilities3

3-33  

Safety and Animals 13

13-6 

​Salary Program - Medical Faculty​​4​​4-32
Salvage-Computers3

3-12 

Sanctions3

3-25 

​Scholarly Activity Space​99-5
Search Committee4

4-13 

Search Firms, Use of4

4-10 

Search for Endowed Positions4

4-26 ​

​Search Waivers​44-34​
Security - SAP Enterprise Information System3

3-33  

Security of Data3

3-30 

Selection Process4

4-10 

Senior Officer Recruitment4

4-10 

Senior Officer Guidelines4

4-13 

Senior Officer Joint Appointments4

4-28 

Senior Officer Search and Selection Procedures/Guidelines4

4-13 ​

Sensitive Information 6

6-3 

Serious and Catastrophic Leave (SCL) Bank4

4-1 

Service Animal13

13-3 

Service Animal Policy13

13-3 

Severance Payment4

4-22 

​Sexual Assault​3 ​3-39
Sexual Harassment3

3-1 

Sexual Harassment3

3-6 

​Sexual Harassment​3 ​3-39
​Sexual Misconduct​3 ​3-39
Sick Leave Bank ​ ​ ​4

 

4-1 

Sign Language3

3-22 

Sign Language Interpreter Policy3

3-22 

Signing Contracts3

3-7 ​

Signs3

3-10 

Smoke-Free Policy3

3-27 

Smoking3

3-27 

Social Security Number Privacy3

3-14 

Software Purchases13

13-4 

Solicitations3

3-13 

Solicitations and Fundraising Policy3

3-13 

Soliciting Clients for Employee Business3

3-9 

Solid Waste Management 9

9-3 

​Space Policy​9 ​9-5
​Space for Research, Scholarly and Creative Activity9​9-5
Speech - Employees3

3-28

​Sponsored Projects​3 ​3-9
​Sports Camps​3​​3-35

​Spouse/Domestic Partner Employment

​44-29
Staff Hiring Process4

4-7 

​Stalking​3​3-39
Stewardship 9 9-3 
​Student Academic Division Complaint Tracking Procedures​5​​5-7​
​Student Background Checks​7 ​7-9
Student Email Account7

7-3 

Student Fees6

6-1 

Student ID Number3

3-14 

Student Injuries3

3-3 

Study Abroad7

7-5 

Summary of Notice of Privacy Practices12

12-3  

Supplemental Assignment Pay4

4-22 

Supplemental Assignments3

3-15 

​Support Animal​3 ​3-37
Survivor Benefits4

4-23 



Suspected Fraud3

3-4 

Sustainability 9

9-3 

Tailgating13

13-1 

Telecommunications Technologies3

3-31 

Telephone Allowance4

4-25 

Temporary Faculty4

4-17 

Termination of Health Insurance4

4-18 

Theft Prevention 6

6-3 

Therapy/Emotional Support Animal Policy​​3 ​3-37
​Third Party Contracts​66-4
​Threat Management Team Operating Procedures​3 ​3-36
​Title IX​33-39
​Tobacco -Free Policy33-27
​Tobacco Use​3​3-27
​Trailing Spouse/Domestic Partner Employment​4 ​4-29
Training and Animals13

13-6 

Transfer of Computers Within University3

3-12 

Translate3

3-22 

Transportation Guidelines for Injured Persons3 3-3 
Travel3 3-19 
Tuition Award - Graduate7 7-2 
Tuition Benefit Plan4

4-9 

Tuition - Graduate Merit Award Program7

7-1 

Tuition - International Students 7

7-8 

Tuition Rate for International Student Cohorts7

7-8 

Tuition Waiver4 4-9 
Tuition Waiver-Graduate Research Assistants​
Undocumented Students
​4
7
​4-31
7-10​
University Graduate Out-of-State Tuition Merit Award7 7-1 
Unpaid Leave of Absence4

4-19 

Use of Controlled Substances3

3-25 

Use of University Materials in Private Business3

3-9 

​Using Protected Health Information​1212-14
Verification4

4-20 

Violence3

3-5 ​

Violence in the Workplace3

3-2 

​Vivaria Per Diem Fees​5 ​5-6
Volunteer Activity4

4-27 

Visiting Faculty4

4-17 

Waiver of Tuition4

4-9 

Waste - solid9

9-3 

Weapons Policy3

3-5 

Weather Closing3

3-18 

Weather - Closing the University3

3-18 ​

​Web Policy​3​​3-38
Work Accommodation Process4

4-24 ​

Workplace Violence3

3-2 

Workplace Violence - Threat Management Team Operating Procedures​​3 3-36​
​Workshops​33-35
​Work Week Schedules​44-30
​​​​​