Policies, Procedures and Guidelines Index
Index (all index entry links are to PDF files) 

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B C D E F G H I J K L M N O P Q R S T U V W X Y Z 
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Chapter​ ​Page
Absence of President 2 2​​-2
Academic Advisers 5 5-2
Academic Freedom 3 3-28
Accepting Credit Card Payments 6 6-2
Access 12 12-8
​Accessing Protected Health Information ​12 12-14
Accomodation 4 4-24
​Accommodation of Religious Obligations ​3 3-16
​Acquisition of Animals ​13 13-5
​Additional Compensation ​4 4-22
​Advisers - Pre-Professional ​5 5-2
Adjustment to a job 4 4-24
Adverse Conditions 3

 3-18 

Advocacy Policy 3

  3-10

Affirmative Action Protocol 3

 3-6 

Agreement Review 3

 3-8 

Agreements 3

 3-32

Alcohol Abuse 3

 3-26 

Alcohol Distribution 3

 3-26

​Alcohol Use at Biological Station ​3 3-17
Alcohol Use at On-Campus Events 3

 3-17

Alcohol Use Guidelines 3

 3-17 

Alcohol Beverages Permitted at CMU Locations 3

 3-17

Allowance for cell phones 4

 4-25

​Alternative Work schedules ​4 4-30
Amplified Sound 3

3-10 

Animal Handler Occupational Health and Safety Program  13

13-6 

Animal Service 13

 13-3

Animals  13

 13-6

Animals On Campus 13

 13-5

Announcements 3

 3-23  

Announcements 4

 4-6

Announcements 7

7-7

Assignments, Additional or Supplemental 3

3-15

Assistance 3

3-26

Assistance 3

3-25 

Authority to Establish Policies, Procedures or Guidelines 2

2-1

Authority to Sign Contracts 3

 3-7

​Background Checks-Students ​7 7-9
Benefits Continuation 4

4-19

Benefits-Retiree 4

4-4 

Benefits-Survivor 4

4-23 

Beverage Alcohol Marketing 3

 3-17 

​Boat Safety ​5 5-5
Bonus 4

 4-22 

Breach of Computer Security 3

 

 3-30  

Business Expense Policy 3

 3-19 

Business Relationships 3

 3-32 

CMU Printing Policy 13

 13-2 

CMU's Responsibility for Immigration Expenses 4

 

4-14 
COBRA 4 4-18 
COBRA 4

4-19 

Capital Project Approval 9

 9-2 

Capital Project Document Review 9

 9-2 

Catastrophic Leave 4

 4-1 

Cell Phone Allowance 4

 4-25 

Chain of Command 2 2-2
Chain of Command in Absence of President 2 2-2
Chalking Policy 7

7-6 

Change of Residency 7

 

7-4 

Changing Fees 6

6-1 

Charges to Students 6

 6-1 

Chemicals 3

 3-5 

Cleaning - Green 9

 9-4​ 

​Clinical Affiliations ​7 7-9
Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions 3

3-18 

Cohort Tuition - International Students  3

3-33  

Commercial Sales 3

3-13 

Communications with Students 7

7-3 

Community Service 4

4-27 

Compensation 4

4-22 

Compensation Philosophy 4 4-21 
Compensation - Research ​6 6-5
​Compensatory Time ​4 ​4-11
​Compressed Work Week ​4 ​4-30
Computer Consulting Services 13

13-4 

Computer Disposal 3

 

3-12 

Computer Purchases 13

13-4 

Computer Use 3

3-31 

Concealed Weapons 3

3-5 

Confidentiality of Social Security Number 3

3-14 ​

Conflict of Interest Guidelines 3

 3-9 

​Conflict of Interest - Public Health Services Funded Research ​3 ​3-34
Consensual Relationships 3

 3-1 

Continuation of Health Insurance 4

4-18 

Continuation of Insurance Benefits - Unpaid Leave of Absence 4

4-19 

Continuation of Health Insurance – COBRA (Consolidated Omnibus Budget Conciliation Act) of 1985 4

4-18 

Contract Authority 3

3-8 

​Contract Invoicing ​6 ​6-4
Contract Review 3

3-8 

Contract Review Process 3

3-8 

Contracting Authority 3 3-7 
Contracts 3 3-32 
Contracts - Who Can Sign 3

3-7 

Contracts with University Employees' Business 3

3-9 

Controlled Substances 3

3-25 

Copying Charges 3

3-20 

Copyright Compliance 5

 5-3 

Counseling 3

 

3-26 
Covered Entity 12

 

12-2 

​Creative Activity Space ​9 9-5
Credit Transactions  6

6-3 

​Criminal Background Checks for Students ​7 ​7-9
Criminal Conviction 3

3-25 

Criminal History Checks 4

4-2 

Custodial Services 9

9-4​ 

Data Stewardship 3

3-30 

Data Use 3

3-31 

Delaying Operations 3

3-18 

Demonstrating 3

3-10 

Digital and Electronics Communication 7

7-7 

Digital Communication 4

4-6 

Digital Communication 7

7-7 

Disabilities 13

13-3 

Disability 4 4-24
Discrimination 3

3-6 

Dispensation of Controlled Substances 3

3-25 

Disposal of Computers 3

3-12 

Distinguished Professor 4

 

4-17 
Distribution of Controlled Substances 3

3-25 

Dogs, guide & service 13

13-3

Donation of Animals 13

13-5 

Drug Abuse 3

3-26 

Drug Distribution 3

3-26 

Drug–Free Schools and Communities Act Amendments of 1989 3

3-26 

Drug-Free Workplace 3

3-26 

​Dual Appointments ​4 4-28
​Dual Career Policy ​4 ​4-29
Electronic Communication 3 3-23 
Electronic Communication 4

 4-6

Electronic Communication 7

 7-7 

Electronic Security 3

 3-30 

Email 4

 4-6 

Email 7

 7-3 

Email: Electronic Communication 7

-7 

Employee Assistance Program 4 4-24​
Employee ID Number 3

3-14 

Employee Reimbursement for Cell Phone Use 4

4-25 

Employee Tuition Waiver 4

4-9  

Employees Moving Expense 4

4-15 

Employment 4

4-14 

Employment Eligibility 4

4-20 

Employment Eligibility Verification (I-9 Form) 4

4-20 

Endorsement of Employee Business by University 3

3-9 

Endowed Chair/Professor Search Procedure 4

4-26 

Endowed Professor 4

4-26 

Enterprise Information System 3

3-33  

Entertainment 3

3-19 

Environment  9

9-3 

Equal Opportunity 3

3-6 

Establishing Fees 6

6-1 

Evaluation of Employees 4

4-8 

Executing Contracts 3

3-7 

Executive Order 2

2-2 

Expenditures 3

3-19 

Expenses 3

3-19 

Explosives 3

3-5 

FML 4

4-3 

FMLA 4

4-3 

FMLA 4

4-19 

FOIA 3

3-20 

Fabrication 3

3-29 

Facilities & Administrative Costs: Collection & Distribution 5

5-1 

Faculty Joint Appointments  4

​4-28 

Faculty-led International Programs 7

7-5 

Faculty-led Study Abroad 7 7-5 
Fair Use  5 5-3
Falsification 3

3-29 

Family Employment 4

4-16 

Family and Medical Leave 4

4-3 

​Fee-for-Service Contracts ​6 ​6-4
Fees 6

6-1 

Fees, Establishment, Deletion, Changes 6

6-1 

Fees for Records 3

3-20 

​Field Experience ​7 7-9
Fines 6

6-1 

Firearms 3

3-5 

First Amendment 3

3-10 ​

​Fixed Price Contracts ​6

6-4

Fixed-Term Faculty​ ​4

4-17

​Flextime ​4 ​4-30
FMLA 4

4-19 

Foreign Travel 7

7-5 

Format of Policy Manual 2

2-1 

Fraud 3

3-4 

Fraud  6

6-3 

Fraud and Fraudulent Activities 3

3-4 

Fraudulent Activities 3

3-4 ​

Free Speech - Employees 3

3-28 

Freedom-Academic 3

3-28 

Freedom of Information Policy 3

3-20 

Fundraising 3

3-13 

Gifts 3 3-9 
Graduate Merit Award 7

7-1 

Graduate Tuition Awards 7

7-2 ​

Granting Contracting Authority 3

3-7 

Group Communication-Digital 3

3-23 

Green Cleaning 9

9-4​ 

Green Policy  9

9-3 

Guidelines 2

2-1 

Guidelines for Handling Injuries on Campus 3

3-3 

Guidelines for Reporting Injuries on Campus 3

3-3 

Guns 3

3-5 

Hand Bills 3

3-10 

Handler 13

13-3 

Harassment 3

3-1 

Hardware purchases 13

13-4 

Health and Safety 13

13-6 ​

Health Care Components 12

12-2 

Health Insurance- Retiree 4

4-4 

Health Risks 3

3-26 

Higher Classification Pay 4

4-22 

HIPAA 4

4-19 

HIPAA Access Management 12 12-8
HIPAA Breach of Privacy 12

12-5 

HIPAA: Client Complaints Related to Protected Health Information Reports of Breach of Privacy and Security of PHI

12

12-4 

HIPAA Complaint Disposition 12

12-4 

HIPAA Complaint Officer 12

12-1 

HIPAA Complaint Process 12

12-4 

HIPAA Compliance Council 12

12-1 

HIPAA Contingency Plans 12

12-7 

HIPAA Contingency Plans for Electronic Protected Health Information 12

12-7 

HIPAA Disclosure of Protected Health Information 12

12-6 ​

HIPAA Discipline 12

12-5 

HIPAA Electronic Health Information 12

12-7 

HIPAA Health Information 12

12-7 

HIPAA Health Information 12

12-10 

HIPAA Hybrid Entity Defined 12

12-2 

HIPAA: Individual Rights​ ​12 ​12-11
HIPAA: Investigation of Complaints & Reports of Breach of Privacy and Security of PHI Sanctions for Breach of Privacy and Security of PHI 12

12-5 

HIPAA Minimum Necessary Use and Disclosure of Protected Health Information 12

12-6  

​HIPAA: Notice of Privacy Practices ​12 ​12-3
HIPAA Organizational Chart 12

12-1 

HIPAA Organization for Compliance 12

12-1 

HIPAA Personal Security Policy 12 12-9 
HIPAA Privacy Officer 12 12-1 
HIPAA Protected Health Information 12

12-6  

HIPAA Protected Health Information 12

12-7 

HIPAA Protected Health Information 12

12-10 

​HIPAA Protected Health Information ​12 ​12-12
​HIPAa Protected Health Information ​12 ​12-13
HIPAA Protected Health Information Network Policy 12 12-10 
​HIPAA Protected Health Information Rights ​12 ​12-11
​HIPAA: Psychotherapy Notes ​12 12-12
​HIPAA: Safeguards ​12 ​12-13
HIPAA Sanctions 12

12-5 

HIPAA Security of PHI 12

12-5 

HIPAA Security Officer 12

12-1 

HIPAA Security Policy 12 12-9 
HIPAA Training Officer 12 12-1 
HIPAA: Use and Disclosure of Protected Health Information​ 12​ 12-6
​HIPAA: Using or Accessing protected Health Information Outside the Office ​12 12-14
HIPAA Violations 12

12-5 

HIPAA Workforce Security and Information Access Management 12 12-8
HIPAA Workstation 12 12-9 
HIPAA Workstation and Personal Security Policy 12 12-9 
Hiring Process - Staff 4 4-7  
Hiring Senior Officers 4 4-13 
Holidays 3 3-16 
Holydays 3 3-16 
Human Subject Research  5 5-4 
Hybrid Entity 12

12-2 

I-9 Form 4

4-20 

IDC 5

5-1 

IRB 5

5-4 

IRCA 4 4-20 
Identity Theft Red Flags  6

6-3 

Immediate Family Member 4

4-16 

Immigration 4

 

4-14 

Immigration 4 4-20 
Improper Assignment of Authorship 3 3-29 
In-grade Adjustments 4

4-22 

Inclement Weather 3

3-18 

Independent Contractors 4

4-12 

Indirect Costs 5

5-1 

Information Technology Purchases in Excess of $25,000 13

13-4 

Injuries to Visitors 3 3-3 
Injury Reporting on Campus 3 3-3 
Institutional Review Board 5 5-4 
Insurance- Retiree 4 4-4 
Intellectual Property 5 5-3
International Education 7

7-5 

International Programs 7

7-5 

International Student Cohort Tuition 7

7-8 

​Internship ​7 ​7-9
Interpreter 3 3-22  
Inventorship 3

3-29 

​Invoicing For Fixed Price Contracts ​6 ​6-4
Issuance of Student Email Accounts 7

7-3 

Joint Appointments 4

​4-28 

Key Policy 3

3-21 

Keys 3 3-21 
Knives 3 3-5 
Lawsuits 3

3-32 

Leafletting 3

3-10 

Leave – Catastrophic 4

4-1 

Leave of Absence - Benefits 4

4-19 

Listserv 3

3-23 

Listserv 4

4-6 

​Listservs and Announcements for Faculty and Staff ​4 4-6
Listservs and Announcements for Students 7

7-7 

Litigation  3

3-32 

Lobbying 3

3-10 

Lock and Key Policy 3

3-21  

Lock Services 3

3-21 

Lock Shop 3

3-21  

Locks 3

3-21  

Long-Term Military Leave Policy 4

4-5 

Lost Keys 3

3-21 

Lotteries 3

3-13 

MOU Review 3

3-8 

Mail Distribution 3

3-10 

Mail Lists-Digital 3

3-23 

​Managing Conflicts of Interest in Public Health Services Funded Research

3

​3-34
Manual of Policies 2

2-1 

Manufacture of Controlled Substances 3

3-25 

Merchant Services 6

6-2 

Merchant Sites 6

6-2 

Merit Award Program 7

 

7-1 
Messages 4

4-6 

Military Leave – Long-Term 4

4-5 

Misappropriation of Funds 3

3-29 

Misconduct, Researach Integrity 3

3-29 

Moving Expense 4

4-15 

Neighboring Region Graduate Tuition Award 7

7-2 

Nepotism 4

4-16 

Nepotism/Family Employment 4

4-16 

Networking 3

3-31 

New Employees Moving Expense 4

4-15 

Notice of Privacy Practices 12

12-3 

Numbering of Policy Manual Pages 2

2-1 

Office of Study Abroad 7

7-5 

​Offsite Use of Protected Health Information ​12 ​12-14
Open Records 3

3-20 

Original Works 5

5-3 

Out-of-State Tuition Award Program for Graduate Students from Neighboring Regions 7

7-2 

Overhead 5

5-1 

​Overtime/Compensatory Time ​4 ​4-11
Parades 3

3-10 

 Payments by University 3

3-32 

​Payments to Research Participants ​6 ​6-5
Performance Management 4

4-8 

​Performance Reviews ​4 4-8
Pet 13

13-3 

Pets 13

13-5 

Picketing 3

3-10 

Plagiarism 3

 

3-29 

Policies 2

2-1 

Policy and Procedures for Temporary Faculty 4

4-17 

Political Advocacy 3

3-10 

Possession of Controlled Substances 3

3-25 

Post-doctorate Scholars 4

4-17 

Pre-Professional Advisers 5

5-2 

Professional/Administrative Joint Appointments  4

​4-28 

Printed Material 3

3-10 

Printing Policy 13

13-2 

Privacy of Computer Records 3

3-31 

Privacy of Social Security Number 3

3-14 

Privacy Practices 12

12-3 

Procedure or Guideline 2

2-1 

Procedures 2

2-1 

Procedures for Granting Contracting Authority 3

3-7 

Process for Establishing Policy 2

2-1 ​

Processing Credit Cards 6

6-2 

Protected Personal Information 3

3-30 

​Public Health Services Funded Research ​3 ​3-34
Public Records 3

3-20 

Purchase of Animals 13

13-5 

Purchase of IT Equipment & Software 13

13-4 

QSLI 3

3-22 

Raffle 3

3-13 

Real Estate: Acquisition, Donation & Sale 9

9-1 

Real Estate: Purchase, Sale and/or Donation 9

9-1 

Record Policy 3

3-20 

Record Retention 4

4-20 

Recruitment 4

4-10 

Recycling  9

9-3 

Red Flags Rule 6

6-3 

Registered Student Organizations 3

3-13 

Reimbursable Business Expenses 3

3-19 

Relationship - Business 3

3-32 

Relationships - Faculty, Staff, Students 3

3-1 

Release of Records 3

3-20 

Release Time For Employee Volunteer Activities 4

4-27 

Religious Holidays 3

3-16 

Research Animals 13

13-5 

​Research Compensation ​6 6-5
Research - Human Subject  5

 

5-4 

Research Integrity and Misconduct 3

3-29 ​

​Research Participant Payments ​6 6-5​
​Research Payments ​6 ​6-5
Research Professor 4

4-17 

​Research Project Conflict of Interest ​3 3-34
Research Scientist 4

4-17 

​Research Space ​9 9-5
​Research Vessels ​5 5-5
Residency 7

7-4 

Resident Policy 7

7-4 

Resident Status Policy 7

7-4 

Resources 3

3-26 

Resources 3

3-25 

Responsible Use of Computing 3

3-31 

Retention Incentive 4

4-22 

Retiree Status 4

4-4 

Return of Keys 3

3-21 

Royalties 3

3-9 

SAP Security - Authority, Rights & Responsibilities 3

3-33  

Safety and Animals  13

13-6 

Salvage-Computers 3

3-12 

Sanctions 3

3-25 

​Scholarly Activity Space ​9 9-5
Search Committee 4

4-13 

Search Firms, Use of 4

4-10 

Search for Endowed Positions 4

4-26 ​

Security - SAP Enterprise Information System 3

3-33  

Security of Data 3

3-30 

Selection Process 4

4-10 

Senior Officer Recruitment 4

4-10 

Senior Officer Guidelines 4

4-13 

Senior Officer Joint Appointments 4

4-28 

Senior Officer Search and Selection Procedures/Guidelines 4

4-13 ​

Sensitive Information  6

6-3 

Serious and Catastrophic Leave (SCL) Bank 4

4-1 

Service Animal 13

13-3 

Service Animal Policy 13

13-3 

Severance Payment 4

4-22 

Sexual Harassment 3

3-1 

Sexual Harassment 3

3-6 

Sick Leave Bank 4

 

4-1 

Sign Language 3

3-22 

Sign Language Interpreter Policy 3

3-22 

Signing Contracts 3

3-7 ​

Signs 3

3-10 

Smoke-Free Policy 3

3-27 

Smoking 3

3-27 

Social Security Number Privacy 3

3-14 

Software Purchases 13

13-4 

Solicitations 3

3-13 

Solicitations and Fundraising Policy 3

3-13 

Soliciting Clients for Employee Business 3

3-9 

Solid Waste Management  9

9-3 

​Space Policy ​9 ​9-5
​Space for Research, Scholarly and Creative Activity 9​ 9-5
Speech - Employees 3

3-28

​Sponsored Projects ​3 ​3-9

​Spouse/Domestic Partner Employment

​4 4-29
Staff Hiring Process 4

4-7 

Stewardship  9 9-3 
​Student Background Checks ​7 ​7-9
Student Email Account 7

7-3 

Student Fees 6

6-1 

Student ID Number 3

3-14 

Student Injuries 3

3-3 

Study Abroad 7

7-5 

Summary of Notice of Privacy Practices 12

12-3  

Supplemental Assignment Pay 4

4-22 

Supplemental Assignments 3

3-15 

Survivor Benefits 4

4-23 

Survivor Benefit Procedure 4

4-23 

Suspected Fraud 3

3-4 

Sustainability  9

9-3 

Tailgating 13

13-1 

Telecommunications Technologies 3

3-31 

Telephone Allowance 4

4-25 

Temporary Faculty 4

4-17 

Termination of Health Insurance 4

4-18 

Theft Prevention  6

6-3 

​Third Party Contracts ​6 6-4
​Threat Management Team Operating Procedures ​3 ​3-36
​Tobacco -Free Policy 3 3-27
​Tobacco Use ​3 ​3-27
​Trailing Spouse/Domestic Partner Employment ​4 ​4-29
Training and Animals 13

13-6 

Transfer of Computers Within University 3

3-12 

Translate 3

3-22 

Transportation Guidelines for Injured Persons 3 3-3 
Travel 3 3-19 
Tuition Award - Graduate 7 7-2 
Tuition Benefit Plan 4

4-9 

Tuition - Graduate Merit Award Program 7

7-1 

Tuition - International Students  7

7-8 

Tuition Rate for International Student Cohorts 7

7-8 

Tuition Waiver 4 4-9 
University Graduate Out-of-State Tuition Merit Award 7 7-1 
Unpaid Leave of Absence 4

4-19 

Use of Controlled Substances 3

3-25 

Use of University Materials in Private Business 3

3-9 

​Using Protected Health Information ​12 12-14
Verification 4

4-20 

Violence 3

3-5 ​

Violence in the Workplace 3

3-2 

Volunteer Activity 4

4-27 

Visiting Faculty 4

4-17 

Waiver of Tuition 4

4-9 

Waste - solid 9

9-3 

Weapons Policy 3

3-5 

Weather Closing 3

3-18 

Weather - Closing the University 3

3-18 ​

Work Accommodation Process 4

4-24 ​

Workplace Violence 3

3-2 

Workplace Violence - Threat Management Team Operating Procedures​ ​3 3-36​
​Work Week Schedules ​4 4-30

 

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CENTRAL MICHIGAN UNIVERSITY

1200 S. Franklin St • Mount Pleasant, Mich. 48859
Phone: 989-774-4000

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