Administrative Policies, Procedures and Guidelines

​​​​​​​​​Welcome to the Administrative Policies Manual. This Manual is in its infancy. The goal is to compile in one place all administrative policies, procedures, and guidelines that have general applicability throughout the University. As new policies are written and existing policies are revised, they will be added to this Manual.

If you are a University employee who is writing or revising a policy, procedure, or guideline, please consult the policy statement at 2-1 of this Manual: Authority to Establish Policies, Procedures or Guidelines. That policy outlines the formatting and the process for approval of policies, procedures and guidelines. There is a link in that policy to the forms you are encouraged to use. The forms are also directly available from the General Counsel Web page.

This Manual does not, have policies, procedures and guidelines that are not applicable to the entire university that may exist at a divisional, college, or departmental level. Also, policies adopted by the Board of Trustees are contained in a separate Manual at ​ ​

Manual of Administrative Policies
​Table of Contents

(all links below are to PDF files)
[view Index]

Chapter 1 Powers and Authority of the Board of Trustees
Chapter 2 Presidential and Administrative Authority and Organization
2-1 Authority to Establish Policies, Procedures or Guidelines
2-2 Chain of Command in Absence of President
Chapter 3 University-Wide Policies
3-1 Consensual Relationships
3-2 Workplace Violence
3-3 Guidelines for Handling Injuries on Campus
3-4 Fraud and Fraudulent Activities
3-5 Weapons Policy
3-6 Equal Opportunity and Affirmative Action Protocol
3-7 Procedures for Granting Contracting Authority
3-8 Contract Review Process
3-9 Conflict of Interest Guidelines
3-10 Advocacy Policy
3-11 Deleted
3-12 Disposal or Transfer of Computers and Other Digital Assets
3-13 Solicitation and Fundraising Policy
3-14 Social Security Number Privacy
3-15 Supplemental Assignments
3-16​ Accommodation of Religious Obligations
3-17 Alcohol Use Guidelines
3-18 Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions
3-19 Business Expense Policy
3-20 Freedom of Information Policy
3-21 Lock & Key Policy
3-22 Sign Language Interpreter Policy

Digital Communication​

​​​​​​​​ ​3-24


3-25 Drug-Free Workplace
3-26 Drug-Free Schools and Communities Act Amendments of 1989
3-27 Tobacco-Free Policy
3-28 Academic Freedom


Research Integrity and Misconduct


Data Stewardship


Responsible Use of Computing


Business Relationships 


SAP Security - Authority, Rights & Responsibilities
​3-34 ​Managing Conflicts of Interest in Public Health Services Funded Research Projects
​3-35Minors Participating in CMU Activities​

​Workplace Violence - Threat Management Team Operating Procedures
​3-37​Assistance Animal in University Housing

​Web Policy

3-39​Sexual and Gender-Based Misconduct Policy
​​3-40​Student Bereavement
​3-41​Operation of Motorized Utility Vehicles
​3-42​Information Security Policy
3-43​Approval for International Travel (Travel Abroad)
​Oversight of Controlled Substances in Research
​Record Management Policy
​Facility Use Policy
​Institutional Biosafety Program

Password Policy
​Secure Configurations Policy - Workstations
​Laboratory Safety
​Field Work Safety 

Alternate / Preferred / Chosen Name
​Information Security Incident Response Policy
​Secure Configuration Policy - Printers

​European Union General Data Protection Regulation Policy

​Secure Server Configurations
​Laboratory Entry and Access
​Export Controls
​Emergency Managment Program
​Intellectual Property
​False Claims Act
​Social Media Policy
​Sustainable Purchasing Guidelines
Chapter 4 Employment: Faculty and Staff
4-1 Serious and Catastrophic Leave (SCL) Bank
4-2 Criminal History Checks
4-3 Family and Medical Leave
4-4 Retiree Status
4-5 Military Leave – Long-Term
4-6 Listservs and Announcements for Faculty And Staff
4-7 Staff Hiring Process
4-8 Performance Reviews
4-9 Tuition Benefit Plan
Search Firms, Use of


Overtime/Compensatory Time
4-12 Independent Contractors
4-13 Senior Officer Search and Selection Procedures/Guidelines
4-14 CMU's Responsibility for Immigration Expenses
4-15 Moving Expense
4-16 Nepotism/Family Employment
4-17 Fixed-Term Faculty
4-18 Continuation of Health Insurance - COBRA (Consolidated Omnibus Budget Reconciliation Act) of 1985
4-19 Continuation of Insurance Benefits - Unpaid Leave of Absence
4-20 Employment Eligibility Verification (I-9 Form)
4-21 Compensation Philosophy
4-22 Additional Compensation
4-23 Survivor Benefits
4-24 Work Accomodation Process
4-25 Cell Phone Allowance Policy


Endowed Chair/Professor Search Procedure


Release Time For Employee Volunteer Activities
​4-28 ​Joint Appointments
4-29​ ​Dual Career Policy
​Alternative Work Schedules

Tuition Waiver Benefit For Grant-Funded Graduate Research Assistants​
4-32​CMU Medical Faculty Salary Program
4-33​​Pre-Employment Substance Abuse Testing - College of Medicine
4-34​​​Search Waivers
​Teaching Faculty Qualifications Policy and Procedures
​Procedures for Evaluationof Deans and Other Academic Senior Officers
​Chapter 5 Academic Structure, Programs and Regulations
5-1 Facilities and Administrative Costs: Collection and Distribution
5-2 Pre-Professional Advisers
5-3 Copyright Compliance
5-4 Human Subject Research
5-5 ​Boat Safety
5-6​Vivaria Per Diem Fees
5-7​Student Academic Division Complaint Tracking Procedures
5-8​Credit Hour Definition and Application to Courses
​Academic Centers and Institutes
​Vivaria Access: Visitors Policy
Chapter 6 Financial and Insurance Arrangements; Fees, Fines and Penalties
6-1 Fees, Establishment, Deletion, Changes


Accepting Credit Card Payments


​Identity Theft Red Flags

6-4 ​Invoicing for Fixed Price Contracts
6-5 Payments to Research Participants​
Chapter 7 Students, Scholarships and Financial Aid
7-1 University Graduate Out-of-State Tuition Merit Award Program
7-2 Out-of State Tuition Award Program for Graduate Students from Neighboring Regions
7-3 Issuance of Student Email Accounts Policy
7-4 Resident Status Policy
7-5 International Programs
7-6 Chalking Policy
7-7 Listservs and Announcements for Students
7-8 Tuition Rate for International Student Cohorts

​Criminal Background Checks for Students
Admissions, Tuition and Scholarships for Non-Citizen, Long-Term U.S. Residents/Undocumented Students
​​7-11​​Post Admission Substance Abuse - College of Medicine
​​7-12​Student Short-Term Military Service
​Posthumous Academic Recognition
Chapter 8 Parking, Traffic and Pedestrian Control
Chapter 9 University Facilities, Buildings, Housing and Grounds
9-1 Real Estate: Purchase, Sale and/or Donation


Capital Project Approval

9-3 ​Solid Waste Management
9-4​ ​Green Cleaning
9-5 ​Space for Research, Scholarly and Creative Activity
Chapter 10 Development Fund, Alumni Association and Gift Policies
​Fundraising on Behalf of Central Michigan University
Chapter 11 Charter Schools
Chapter 12 HIPAA
12-1 HIPAA:  Organization for Compliance
12-2 HIPAA:  Hybrid Entity Defined
12-3 HIPAA: Notice of Privacy Practices
12-4 HIPAA: Reporting and Investigating Privacy and Security Incidents / Complaints
12-5 HIPAA: Breach Notification 
12-6 HIPAA: Use and Disclosure of Protected Health Information
12-7 HIPAA: Contingency Plans for Electronic Protected Health Information
12-8 HIPAA: Workforce Security and Information Access Management
12-9 HIPAA: Protecting Electronic Personal Health Information
12-10 HIPAA: Sanctions for Breach of Privacy and Security of PHI
12-11​ HIPAA: ​Individual Rights
12-12​ ​HIPAA: Psychotherapy Notes
12-13​ ​HIPAA: Safeguards


Chapter 13 Miscellaneous
13-1 Tailgating
13-2 CMU Printing Policy
13-3 Service Animal Policy
13-4 Deleted

Animals on Campus


Animal Handler Health And Safety Program

​Adoption of Research Animals (IACUC)

Other policies coming soon.​​​​​​​​